September 14, 2000

MINUTES
ACADEMIC BOARD
AUGUST 21, 2000

BG H. S. CARTER

CDR M. JONES
For COL R. A. MALONEY

COL H. W. ASKINS, JR.

LTC A. MILAK
For COL J. B. McMILLAN

COL R. E. BALDWIN

COL I. S. METTS, JR.

COL M. A. BEBENSEE

COL W. B. MOORE, JR.

COL J. R. BLANTON

COL L. W. MORELAND

COL C. E. CLEAVER

COL S. OZMENT

COL D. J. FALLON

COL P. J. REMBIESA

COL A. J. FINCH

COL F. W. SHEALY

LTC J. E. GOODWIN

COL G. B. STALEY

LTC A. W. LeCLERCQ

MAJ T. C. THOMPSON

COL J. S. LEONARD

 

AGENDA ITEM # 1:  INTRODUCTIONS

            BG Carter opened the meeting by recognizing Tom Thompson as the new chair of Faculty Council and by welcoming CDR Mark Jones who has recently joined the Department of Naval Science. He then recognized COL Ozment who introduced LTC Jeff Goodwin, the new head of the Department of Health and Physical Education.

AGENDA ITEM # 2:  APPROVAL OF MINUTES OF MAY 3, 2000 MEETING

            COL Bebensee moved and COL Askins seconded the motion that the minutes of the May 3rd meeting be approved as written. The motion carried unanimously.

            COL Ozment indicated that it is her intention this year to send a brief summary of the meeting to all faculty each month. The full versions of the minutes will continue to be posted to the VAX as soon as they have been approved, and department heads are urged to report to the faculty in their departments on the business discussed at the Academic Board meetings.

AGENDA ITEM # 3:  POST TENURE REVIEW      

            COL Leonard asked whether the VPAA’s will distribute a schedule showing when faculty members are due for post tenure review. BG Carter confirmed that his office will do this.

AGENDA ITEM # 4:  REVISED 24 HOUR SCHEDULE

            COL Ozment explained the changes to evening portion of the 24 Hour Schedule for the 2000-2001 academic year, namely that there will be two evening formations—a retreat formation at 1800 hours and an accountability formation at 1950 hours. COL Ozment drew attention to the implications for students with internships and practice teaching assignments. Those students will have to schedule their activities in order to be back on campus by 1800 hours.

            In response to several statements of concern from Board members, BG Carter emphasized that the he, the President, and the Commandant all supported the ESP schedule followed last year. However, the Board of Visitors wanted a more traditional schedule with the Corps assembling for retreat and going to dinner together. BG Carter noted that one of the principal advantages of last year’s schedule was that freshmen were not harassed and were able to eat as much as they wanted at the evening meal. Last year, the Commandant’s Office received no complaints from parents about students not getting enough to eat.

            BG Carter distributed a handout showing grade distributions for the last five years and drew attention to the fact that freshmen grades last year showed improvement—in part, it is hoped, due to initiatives taken to improve their diet, provide more academic support, etc. BG Carter also mentioned that he has asked COL Metts and Dr. Rod Welch to investigate the possibility of an electronic accountability system to obviate the need for the 1950 formation.

AGENDA ITEM # 5: CITADEL 101 &

AGENDA ITEM # 6:  NEW SSP POLICY AND CLASS ABSENCES

            COL Ozment reported that all freshmen have been assigned to the new first year seminar course. A senior cadet is assisting the faculty in each of the sections. The faculty who are teaching the class have spent considerable time since the end of spring semester in workshops and planning meetings and are enthusiastic about the potential for the course to help students.

BG Carter noted that Citadel 101 is one component of a larger initiative to improve students’ academic performance. Other components include increased penalties for unexcused class absences and a revised supplemental study program.

BG Carter reviewed the new penalties for class absences: 20 demerits and 20 confinements for the first and second unexcused absences and 20 demerits and 20 tours for each subsequent unexcused absence. He also explained that the Commandant’s Office has developed a new guard rotation; cadets will be allowed to miss no more than four class meetings per semester to stand guard.

In regard to cadets’ sleeping in class, professors should write a white slip for “Neglect of Academic Duty” if all other classroom management strategies have failed. BG Carter emphasized that professors should use this option very sparingly.

COL Ozment described the new Supplemental Study Period policy that will go into effect in the spring term. Freshmen and sophomores (i.e., those students classified 3A, 3B, 4A, and 4B) who have a cumulative GPR below 1.5 at the end of fall term will be required to attend a two hour study hall, from 1600-1800 hours, on Sunday afternoons during the spring term. A notice will be sent to students, and the policy will be announced in the Brigadier.

BG Carter informed the Board that in all his meetings thus far with the cadet leadership he has been stressing the need for the environment in the barracks during ESP to be conducive to study.

AGENDA ITEM # 7: BUDGET ISSUES        

            COL Finch asked for an update on the budget. BG Carter stated that to prevent confusion he will be asking department heads to submit to him by December 1st three pieces of information: 1) one-time funding needs for the current fiscal year, 2) one-time funding needs for the 2001-2002 fiscal year, and 3) recurring needs for the 2001-2002 fiscal year.

            BG Carter reminded the Board that last summer the Board of Visitors authorized an additional $150,000 for academic programs. BG Carter said his understanding was that the $150,000 was continuing money and, based on that understanding, presented as his top budget priority keeping each department’s budget at the 1999-2000 expenditure level. That amount was not approved. There is some possibility that additional funds may be forthcoming depending on the number of students enrolled for fall term; otherwise, budget requests will be considered again at mid-year.

            COL Askins pointed out the importance of budgetary matters for upcoming CHE reviews in Electrical Engineering, Civil Engineering, and Computer Science. COL Baldwin raised the issue of lab supply needs, and BG Carter assured him that they would be addressed.

            LTC Goodwin asked if the College has ever considered the possibility of a sliding tuition scale depending on a student’s course load. BG Carter offered to look into it.

AGENDA ITEM # 8:  FACULTY COUNCIL REPORT

            BG Carter recognized MAJ Thompson who commented on the problem of attendance of Faculty Council meetings and asked department heads to urge their departmental representatives to take their obligation to the Council seriously. MAJ Thompson stated that one of his goals is to improve communication between the Faculty Council and the Academic Board.

AGENDA ITEM # 9: PART-TIME/ ADJUNCT FACULTY

            BG Carter distributed a memorandum calling for systematic performance appraisal of part-time and adjunct faculty by department heads.

            COL Ozment reminded department heads that any new adjuncts should attend the New Faculty Orientation sessions. The New Faculty Orientation program has been completely revised based on suggestions solicited from faculty who have been through the program in the past few years.

AGENDA ITEM # 10: STRATEGIC PLANNING & SACS

            BG Carter announced that there will be a Strategic Planning Retreat for members of the Board of Visitors and staff on August 24th. Howard Graves, President of Texas A & M University and former Superintendent of USMA, will be the presenter/facilitator.

            BG Carter distributed a timetable for Strategic Planning and for the next institutional Self Study (report due in fall 2003 and visit by SACS team in spring 2004) and a list of the SACS criteria on which we must report.

AGENDA ITEM # 11: SALARY INCREASES

            BG Carter informed the Board that the State has approved a small cost of living increase, and the President has approved a modest merit increase in addition to this. Because we just completed a three-year review of all faculty last spring, we will probably rely on the ratings determined then. If necessary, there will be a called meeting of the Academic Board to discuss the issue.

AGENDA ITEM # 12: SEARCHES AND ORGANIZATION

            BG Carter indicated that the search for a Dean of Education was unsuccessful. Someone has been identified to hold the position in an acting capacity this year and will be named as soon as BG Carter has had an opportunity to meet with the Education Department. COL Reilly will be going on his sabbatical as planned. The graduate dean’s position will remain vacant. BG Carter said he will be more actively involved in matters affecting graduate programs this year and might be calling on individuals to take on specific responsibilities. He stressed that all this should not be interpreted as any lessening of the College’s commitment to graduate programs.

            BG Carter said he would be sending out a schedule of Graduate Council meetings. COL Finch recommended that BG Carter chair the Council.

            BG Carter also announced that this year the Head of the Business Administration Department and the Acting Dean of Education will report directly to the VPAA along with the Dean of Undergraduate Studies and the Dean of Planning and Assessment.

AGENDA ITEM # 13: THOMPSON HALL

            BG Carter reported that the renovation of Thompson Hall is supposed to be completed by August 2001. We will be consolidating academic support services, which will be housed on the first floor, and hiring a new director. One problem that has surfaced is that insufficient funds remain in the building account to furnish and equip the building. $300,000 has been obtained from debt service surplus, and a request has been made of a donor that funds already contributed to the institution be allocated for this purpose.

            On a related note, BG Carter stated that COL Ozment will be chairing a special committee that will study ways to continue to support faculty professional development, perhaps through the creation of a Center for Teaching and Learning.           

AGENDA ITEM # 14: ENROLLMENT

            On August 19th, 650 freshmen, of whom 30 were women, reported. This compares with 639 last year.

AGENDA ITEM # 15: MISCELLANEOUS

            BG Carter distributed a handout describing the recently-established Arland D. Williams Society that will recognize outstanding community servants. Nominees for membership must be Citadel graduates with a record of noteworthy achievement in service. He urged department heads to submit nominations.

            BG Carter called the Board’s attention to the schedule of meetings for the week.

            COL Askins asked about the status of Padgett Thomas Barracks. BG Carter said that the architects have been asked to study alternatives (and the accompanying costs) to full restoration. These alternatives will be presented to the Board of Architectural Review.

                                                           

  Submitted by
Suzanne Ozment
 

Dean of Undergraduate Studies
and Dean of Women