DRAFT MINUTES

ACADEMIC BOARD MEETING

December 13, 2001

BG H. S. CARTER
COL I. S. METTS, JR.
COL H. W. ASKINS, JR.
COL W. B. MOORE, JR.
COL J. R. BLANTON
COL L. W. MORELAND
COL C. E. CLEAVER
COL S. OZMENT
LTC C. M. DeMILLE
COL P. J. REMBIESA
LTC P. B. EZELL
LTC P. M. ROSENBLUM
COL D. J. FALLON
COL F. W. SHEALY
COL A. J. FINCH
LTC S. J. SILVER
LTC A. E. GURGANUS
COL R. F. TICE
COL J. S. LEONARD COL W. E. WALKER

 

The meeting was called to order at 1520 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF NOVEMBER MEETING

The minutes of the November meeting were unanimously approved as written.

AGENDA ITEM # 2: ACADEMIC CALENDAR, 2002-2003

Copies of the Academic Calendar for 2002-2003, approved by the President, were distributed.

AGENDA ITEM # 3: FACULTY COUNCIL REQUEST

BG Carter presented to the Board a request from Faculty Council (copy attached) that accommodations be made for international students who have difficulty meeting the requirements to be classified 1A by the beginning of their seventh semester because it has taken them longer than one semester to complete ENGL 101. COL Metts and COL Ozment agreed to study this issue and report back to the Board.

AGENDA ITEM # 4: SACS

BG Carter informed the Board that official faculty files have been reviewed and a list developed of faculty for whom we do not have an official transcript documenting the highest earned degree. Each department head was given the names of the faculty in his or her department for whom transcripts are needed.

AGENDA ITEM # 5: BUDGET

BG Carter distributed copies of the packet prepared by the Budget Office for the Mid-Year Budget Review process. He called attention to the fact that the Budget Office is asking that department heads complete two forms one for unfunded requirements for the current year and one for new requirements for the 2002-2003 fiscal year. It is important to designate recurring or nonrecurring costs. He reminded department heads to send a copy of their requests to their designated dean (if relevant) and to him when they send the request to the Budget Office.

AGENDA ITEM # 6: SEARCH PROCESS

BG Carter reported that he, COL Ozment, and COL Metts met with the Director of Human Resources and discussed ways to streamline the process by which applications reach academic departments. Human Resources has also agreed to devise a new application form appropriate for prospective faculty rather than asking these individuals to fill out the standard application.

AGENDA ITEM # 7: VISIT OF PRESIDENT BUSH

BG Carter shared with the Board a copy of excerpts from the speech President Bush delivered on December 11, 2001.

COL Finch and COL Leonard mentioned the frustration of some faculty and staff who expressed a desire to attend but were not able to do so. BG Carter explained the process that was followed and stressed that if someone was left out it happened as a result of those making the arrangements being overwhelmed by all they had to do.

BG Carter explained some of the factors that affected the size and composition of the audience: first, the President wanted the Corps and active duty military to be front and center. Furthermore, the Presidentís Office said they would have 100 official guests; they came with 200. It was also the case that many seats in the Field House could not be used. The Secret Service would not allow us to use seats on the sides of the speakerís platform. The set up was entirely determined by the White House.

AGENDA ITEM # 8: OTHER

BG informed the Board that in early November, three sophomores came back to the barracks drunk and beat up approximately 20 freshmen. They have resigned in the face of an expulsion offense. There is a possibility that one of the freshmen may elect to file criminal charges.

COL Metts told the Board that beginning on December 18th the Student Evaluation of Instruction forms will be processed, so all forms should be submitted to his office by that date.

COL Metts also reminded the Board that grades are due at 10:00 a.m. on December 20th and asked department heads to remind faculty to turn in grades for each class as soon as they are ready.

The Board unanimously approved the conferring of degrees on all those determined by the Registrarís Office to have met the requirements for either graduate or undergraduate degrees in December 2001.

The meeting was adjourned at 1600 hours.

Submitted by

Suzanne Ozment