DRAFT MINUTES

ACADEMIC BOARD MEETING

NOVEMBER 13, 2001

BG H. S. CARTER
COL J. S. LEONARD
COL H. W. ASKINS, JR.
COL J. B. McMILLAN
COL J. R. BLANTON
COL I. S. METTS, JR.
COL C. E. CLEAVER
COL W. B. MOORE, JR.
LTC C. M. DeMILLE
COL L. W. MORELAND
LTC P. B. EZELL
COL S. OZMENT
COL D. J. FALLON
COL P. J. REMBIESA
COL A. J. FINCH
LTC P. M. ROSENBLUM
LTC J. E. GOODWIN
COL F. W. SHEALY
LTC A. E. GURGANUS
LTC S. J. SILVER
LTC K. T. HENSON
COL R. F. TICE
LTC A. W. LeCLERCQ

 

BG Carter called the meeting to order at 1515 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF OCTOBER 23, 2001 MEETING

The minutes of the October 23rd meeting were unanimously approved as written.

AGENDA ITEM # 2: TWO RESOLUTIONS FROM FACULTY COUNCIL

BG Carter distributed a copy of two resolutions he had received from Faculty Council relating to the plans to refurbish and refurnish Capers Hall. One had to do with soliciting more input from faculty before decisions about the project are made, and the other had to do with concerns about the large quantity of old furniture that was being discarded. BG Carter informed the Board that he thought it more appropriate to address these issues with the faculty who are directly affected by the project, i.e., those in Capers Hall, rather than with Faculty Council as a whole.

He explained that after receiving the resolutions, he and COL Ozment met with the department heads and Faculty Council representatives from Capers Hall departments. At that meeting, BG Carter reviewed the rationale for the refurbishment. Capers Hall is the most extensively used classroom building on campus. The College recognizes the need to replace this aging facility but anticipates that it will be at least 8-10 years before this is likely to occur. Funds specifically for Capers Hall have come available. Therefore, plans have been made to improve the learning and working environment for students and faculty in the interval. These plans include repainting and recarpeting classrooms and recarpeting and refurnishing offices.

When the Mathematics and Computer Science Department was moved to Thompson Hall this past summer, an opportunity was created to reassign classroom and office space. Department heads were consulted about the needs in their areas. Although it was not possible to satisfy all requests, most were addressed.

Faculty who have purchased furniture for their offices or whose offices have recently been refurnished by the College will continue to use the pieces they have. All old furniture will be replaced.

In regard to the second resolution, BG Carter explained that while much of the furniture removed this past summer was deemed to be not worth saving and was, therefore, discarded all serviceable items were reassigned to other departments. The Citadel is limited in how it may dispose of property by a state regulation that it cannot be given away.

COL Finch expressed appreciation for the new furniture that has been installed in his department. LTC Silver indicated that the resolutions reflected the concerns of a minority of Faculty Council members and expressed the opinion that the meeting BG Carter held with Capers faculty had satisfied most of those present.

AGENDA ITEM # 3: 2002-03 ACADEMIC CALENDAR

COL Ozment distributed copies of the draft calendar for 2002-2003 and asked that department heads inform her of any problems/changes by November 16th. She called attention to the fact that in the fall term there will be one fewer TTh class due to Election Day and in the spring term there will be one fewer MWF class due to Martin Luther King, Jr. Day.

AGENDA ITEM # 4: ADVISING OF SCHOLARSHIP ATHLETES

COL Ozment distributed a description of a procedure for advising freshmen and sophomore scholarship athletes that will allow Mr. Steers, the Athletics Department NCAA Compliance Officer to play a more active role in monitoring students' course schedules. The plan calls for the athletes to meet with both Mr. Steers and their departmental advisor during the advising/pre-registration period. This procedure will be implemented on a trial basis in the spring 2002 term.

AGENDA ITEM # 5: ACADEMIC ADVISORY BOARDS

COL Metts stated that apparently one of the Commission on Higher Education performance indicators will have to do with the Collegeís use of advisory boards. This is seen as a way for institutions to demonstrate that they are involving the community in the programs of the College. Departments that use advisory boards should be prepared to provide information about how the boards are constituted, how they function, and how their input affects college programs.

AGENDA ITEM # 6: THE CITADEL FOUNDATION LUNCHEON

COL Metts informed department heads that the Citadel Foundation luncheon will be held on Tuesday, November 27th. He asked that they take this into consideration in scheduling department meetings that day.

AGENDA ITEM # 7: BUDGET

BG Carter reported that we have received a permanent budget reduction of 4% or approximately $750,000 that will carry over to next year. There is talk in Columbia of perhaps having to expand this to 7-10%. The President will be asking the Strategic Planning Committee to examine what the institutionís response should be if the cuts are permanent. Declining revenues and they have used up all reserves.

AGENDA ITEM # 8: JANUARY MEETING

The date of the January Board meeting has been changed from the 22nd to the 29th.

AGENDA ITEM # 9: BASKETBALL EVENT

BG Carter told the Board he would like to invite faculty and their spouses to a pre-basketball game social event on either the 5th (Wednesday) or 8th (Saturday) of December. He proposed that a similar gathering might held in conjunction with either a Library Friends program or a Fine Arts performance in the spring.

AGENDA ITEM # 10: MISCELLANEOUS

BG Carter asked once again that department heads stress to faculty the importance of holding all classes this Friday. Many students have requested permission to leave early for the Thanksgiving holiday, but very few requests have been approved.

COL Finch asked that the role of the Human Resources Department in the recruitment of faculty and department heads be re-examined. COL Leonard and COL Moore both expressed concern about the same issue. They noted problems with receiving applications on a timely basis and pointed out the awkwardness of having prospective faculty talking with staff in Human Resources rather than with Citadel faculty in the department they are applying to. Department heads agreed that Human Resources should continue to handle the posting of advertisements. BG Carter agreed to look into it.

COL Rembiesa and COL Askins commented on continuing problems in Copeland Auditorium. Multi-media equipment has been damaged, and the room has been left unlocked. As a result, regulations governing the use of the room have been posted, and restrictions have been placed on the release of keys.

BG Carter reported that applications to the Corps of Cadets have increased dramatically for next year. Last year, of the 1521 accepted, 694 came. Based on the number of applications we have received to date, we project 1708 acceptances. Because we have space for 580, the Admissions Office is working to develop a plan for being more selective.

The meeting was adjourned at 1615 hours.

Submitted by

Suzanne Ozment