Academic Board

15 April 2003

BG H.S. CARTER
COL J.S. LEONARD
COL H.W. ASKINS, JR.
COL I.S. METTS, JR.
COL J.R. BLANTON
COL W.B. MOORE, JR.
LTC J. CARTER
                 for LTC J. GOODWIN
COL L.W. MORELAND
COL C.E. CLEAVER
MAJ S. NESMITH
LTC P.B. EZELL
LTC S. NIDA
COL D.J. FALLON
COL P.J. REMBIESA
LTC A.E. GURGANUS
LTC P.M. ROSENBLUM
LTC J.B. HURLEY
                for COL F.W. SHEALY
COL W.E. WALKER
COL A.W. LeCLERCQ
LTC G. WILLIAMS

 

The meeting was called to order by BG Carter at 15:15.

AGENDA ITEM 1.  APPROVAL OF MINUTES OF 18 MARCH 2003:

The minutes of the 18 March 2003 meeting were approved as submitted.

AGENDA ITEM 2.  MATHEMATICS CORE REQUIREMENT:

COL Cleaver reported that the Core Curriculum Oversight Committee had approved MATH 104 as part of a sequence to meet the Core Mathematics requirement.  Adding this course to the Mathematics curriculum had previously been approved by the Academic Board.  This course is specifically designed for liberal arts majors.  It is anticipated that the Core Mathematics sequence for most non-science majors will be MATH 104/105.  Business Majors will take MATH 104/106 because so much of MATH 105 is covered in the Business Statistics course required of all Business Majors.

The new course will be offered in fall 2003 and appropriate flexibility for course substitutions will be exercised for students who have already begun their Mathematics Core requirement or who change majors.  Each non-science school/department will have the option of continuing the Core Sequence MATH 105/106 or changing to MATH 104/105 or MATH 104/106.  MATH 104 cannot be taken after the student has completed a higher level Mathematics course.

Schools/departments were given until 1 May to select their Core Mathematics Sequence.

The Department of Mathematics and Computer Science will consider the grading scheme A, B, C, U for its Core courses.  Only ENGL 101 uses this scheme at present.

It was recommended that MATH 119 serve as a replacement for MATH 104 if the student begins as an Engineering, Science, or Mathematics major and changes to a non-science major.  This was passed without opposition.

AGENDA ITEM 3.  OWNERSHIP OF INTELLECTUAL PROPERTY:

It was moved by COL Metts and seconded by COL Askins that the previously distributed plan for developing a policy on ownership of intellectual property be approved.  This plan is as follows:

PROPOSED PROCESS FOR DEVELOPING A POLICY REGARDING

OWNERSHIP OF INTELLECTUAL PROPERTY

One of the compliance standards The Citadel must meet in the SACS Compliance Audit is the following:

CS-M15.  The institution's policies are clear concerning ownership of materials, compensation, copyright issues, and the use of revenue derived from the creation and production of all intellectual property.  This applies to students, faculty, and staff.

            The Citadel does not at present have a published policy on ownership of intellectual property, but there is a current unwritten practice regarding ownership.  The following process is proposed to develop a formal policy.  The first step will enable The Citadel to meet this SACS standard, and the second provides for the careful consideration by both the Faculty Council and the Academic Board as a more formal and detailed policy is developed.

Step 1.  The Faculty Council and Academic Board will at their March 2003 meetings consider and vote on the following STATEMENT OF CURRENT PRACTICE regarding ownership of intellectual property.

Ownership of Intellectual Property: Ownership of intellectual property will reside with the originator, whether a member of the faculty, a member of the staff, or a student, unless (a) the property is created at the direction of the College or (b) the originator has made exceptional use of College resources in creating it.

If approved, or as modified, this statement will be included in the revised 2003 Faculty Manual and both the undergraduate and graduate 2003-04 catalogs.

Step 2. In the fall 0f 2003, the Academic Board and the Faculty Council will be asked to consider a more comprehensive and detailed policy statement regarding intellectual property. Some background work has already been done on this matter.  Based on that work, we are convinced that the issues are complex and will require a significant amount of thought and discussion.

COL LeClercq raised the issue of ownership of pictures used in College publications such as the “Brigadier.”  The pursuant discussion confirmed the complexity of this matter.  The concepts of “created at the direction of the College” and “exceptional use of College resources” were questioned.  It was noted that this original version will be reviewed in 2003-04.  In addition, ownership is open to negotiation only in the two situations described.  The policy was drafted with sufficient flexibility to enable negotiations to protect both the creator of the intellectual property and the College.  The plan was passed without opposition.

AGENDA ITEM 4.  BUDGET BRIEFING:

BG Carter provided an overview of State appropriation from its high point of $18,705,912 in FY01-02 to the projected low of $14,170,380 in FY03-04.  He described in some detail the projected shortfalls in the E&G and Athletics Budgets and the options being considered to address these shortfalls.  Included in the option being considered most carefully is a four-day furlough for all employees.

BG Carter indicated that The Citadel Foundation Award for 2003-04 will be $150,000 less than the 2002-03 award and that this reduction will be absorbed in the main in the area of technology.  With the technology awards The Citadel has received from CHE and the Lottery, The Citadel will actually be expending more funding of computer technology in 2003-04 even with the reduction in the Foundation award.

The issue of a hiring freeze was raised.  BG Carter explained that while there is no freeze in effect, each hiring is being considered by a committee of the Provost and Vice Presidents.  He also pointed out that neither the position of the Dean of the College of Graduate and Professional Studies nor the Dean of Enrollment Management has been filled.

BG Carter reported that the plan for balancing the Athletics Budget calls for dropping one men’s sport, most likely men’s soccer.  After some discussion of the Athletics Programs, it was pointed out that the fiscally conservative position of the Board of Visitors relative to student fees does not seem to correlate with its approvals of increasing operational and scholarship deficits in the Athletics Programs.

It was requested that this budget briefing be presented at the general faculty meeting.

It was pointed out that with the increases in enrollment in the Corps of Cadets in recent years, it appears that The Citadel educational experience seems to be in more demand and increasing student fees may not have an adverse impact on enrollment as it may have had in past years.  It was noted that other state agencies do not have the flexibility to increase fees to cover appropriation reduction and that relying solely on fee increases may not be politically wise.

The issue of 50% reduction in E&G Travel was raised.  It was noted that since almost all faculty travel is covered through The Citadel Foundation Award, this should have little impact on faculty travel.

AGENDA ITEM 5.  SACS:

BG Carter gave an update on the SACS Compliance audit process and the Quality Enhancement Plan (QEP).  He reported that of the 73 compliance standards, 33 had been fully addressed and the remaining 40 were either on hold, in progress, or not yet begun.

BG Carter reported that the QEP had been endorsed by the President and approved by the Leadership Team.  The Citadel’s SACS Liaison, Dr. Rudy Jackson, had recently visited campus and had been briefed on both the Compliance Audit and the QEP.

COL Metts reminded the Board that not everyone had responded on the Faculty Qualification Matrix, the Assessment Plan update, and the individuals responsible for each program.  Relative to the matter of security of student records, COL Metts indicated that he will report in the SACS Compliance Audit that each school/department provides all faculty the current version of FERPA at the opening faculty meeting each fall and that this policy is discussed at that time.

AGENDA ITEM 6.  SENIOR SURVEY:

COL Metts reported that The Citadel Experience Survey will be administered electronically this year.  School/departments were invited to submit special questions for their graduating majors.

AGENDA ITEM 7.  OTHER MATTERS:

LTC Nesmith requested the assistance of the Board to ensure that undergraduate evening grades are submitted by 10:00 am on Friday, 2 May.

LTC George Williams gave an update on the work of the Faculty Council.  He reported that the draft Code of Ethics for the Faculty is nearing completion and should be voted on at a special meeting in May.

The Board was reminded that catalog changes should be submitted as soon as possible and that a special meeting may be needed to consider changes in the curricula.

There being no other business, the meeting was adjourned at 16:45.

                                                            Respectfully submitted,

                                                            Isaac S. Metts, Jr.

                                                            Associate Vice President for

                                                                        Academic Affairs