Academic Board

18 February 2003

BG H.S. CARTER
COL J.S. LEONARD
COL H.W. ASKINS, JR.
COL I.S. METTS
COL M. BEBENSEE
COL W.B. MOORE
COL J. BLANTON
COL L.W. MORELAND
COL C. CLEAVER
MAJ S. NESMITH
LTC P.B. EZELL
LTC S. NIDA
MAJ S. FOSTER
COL P.J. REMBIESA
LTC J. GOODWIN
LTC P.M. ROSENBLUM
LTC A.E. GURGANUS
COL F.W. SHEALY
LTC K. HENSON
LTC G. WILLIAMS
COL A.W. LeCLERCQ


The meeting was called to order by BG Carter at 15:20.

AGENDA ITEM 1.  APPROVAL OF MINUTES OF 21 JANUARY 2003:

The minutes of the 21 January 2003 meeting were approved as submitted.

AGENDA ITEM 2.  Undergraduate Catalog:

COL Metts reminded the Board that sections of the undergraduate catalog had been distributed and that any changes or corrections should be submitted as soon as possible. Changes are being submitted to the Print Shop and revised drafts will be sent back to the departments for review.

BG Carter reminded the Board that a special meeting has been scheduled for 22 April to handle any leftover curricula matters. If a curricula matter is not addressed by that meeting, it will have to be postponed until next year.

AGENDA ITEM 3.  Update on Southern Association of Colleges and Schools (SACS):

COL Metts reminded the Board that several requests for information are still to be addressed:

Qualifications of Faculty: Each school/department has been sent a matrix listing each instructor and the courses taught since fall 2001. Deans/department heads have been asked to review, update, or correct information on highest degree, all other pertinent degrees, and areas of concentration. When the degree alone does not document the qualification of a faculty member to teach a specific course, the dean/department head is asked to provide the specific grounds on which the qualification was determined.

Assessment: COL Metts reminded the Board that the first three steps in the assessment process (Mission, Expected Results, and Assessment Tools) should be reviewed and refined for each academic program or degree. These will be loaded in a file on the SACS webpage. In June when the assessment report for 2002-03 is submitted, only assessment results and actions taken/resources needed will have to be added to this file.

Individual Responsible for Academic Program: SACS requires that the individual responsible for each academic program be clearly qualified to assume that responsibility. This individual is responsible for admission requirements, the curriculum, program completion requirements, etc. In most cases, this individual would be the dean or department head. COL Metts asked that the responsible individual be identified for each academic program or degree.

AGENDA ITEM 4.  Standardized Testing:

COL Metts reported that the Commandant's Office had agreed to excuse seniors from SMI duties to participate in major field testing on 22 February. COL Metts asked that schools/departments wishing to use that Saturday for testing let him know so that the seniors could be identified and directed to specified test sites. COL Metts also reported that the Commandant's Office seemed willing to identify a Saturday in February as a designated testing day in the future.

AGENDA ITEM 5.  Spring 2003 Course Schedule:

COL Metts provided each dean/department head the current Faculty Load Report for Spring 2003 as it appears in SIS. He requested that these reports be reviewed and any changes or corrections be sent to MAJ Nesmith.

AGENDA ITEM 6.  Delivery of Packages to Academic Departments:

COL Leonard pointed out that the Post Office does not deliver packages to the academic departments and that department secretaries have to carry these packages from Mark Clark Hall to the department. BG Carter indicated that he would check with COL Holland on this matter.

AGENDA ITEM 7.  Furlough:

BG Carter distributed the State policy on furloughs. He indicated that while it is unlikely, it is possible that the College might need to furlough employees to reduce costs if there are further reductions in State appropriations. BG Carter presented several possible options should a furlough be called for in spring 2003 and several options should a furlough be called for in the 2003-04 academic year. BG Carter pointed out that since members of the staff are on twelve-month contracts and members of the faculty are on nine-month contracts, furloughs may need to be of different lengths for each group. If State regulations permit, reducing everyone's salary by the same percentage makes sense. Any method must minimize the impact on our students.

The 2% salary increase January became part of the base salary and will not be affected in future years even if a temporary furlough is required.

BG Carter reported that South Carolina State had already taken a 15-day furlough.

AGENDA ITEM 8.  House Bill 3448:

BG Cater reported that this bill appears to have no effect on tenure and recommended that no actions be taken regarding this bill.

AGENDA ITEM 9. Other Matters:

COL George Williams reported that the composition of the Committee on Committees has been changed, and in the future, it will have six members elected by the Faculty Council. COL Williams reported that subcommittees are working on a variety of issues including Student Evaluation of Teaching, Long Term Plans, Faculty Council Charter, Standing Committee Charters, Publications, and Ethics Statement. The ethics statement is being limited to 5 pages. The Council is also working on a statement of academic integrity and the composition of the Standing Appeals Committee.

BG Carter indicated that statements of ethics are being developed by the Faculty, Board of Visitors, and Staff.

MAJ Nesmith reminded the Board that undergraduate and graduate schedules for fall 2003 need to be finalized by close of business on 19 February.

COL LeClercq announced that Dr. Richard Porcher would be speaking to the Friends of the Library. The opening event of Black History Month was also announced.

BG Carter reminded the Board that the use of adjuncts, overloads, and release time must be minimized in the 2003-04 academic year. Commitments that have already been made (Faculty Council Chair; reduction when teaching a graduate course; Chair of the Faculty Tenure and Promotion Committee, if a large number of cases are being presented, etc.) will be honored. Any new requests must be considered in light of the impact on students or programs.

There being no other business, the meeting was adjourned at 16:20.

                                                   Respectfully submitted,

                                      Isaac S. Metts, Jr.
                                                   Associate Vice President
                                                          for Academic Affairs