ACADEMIC BOARD MEETING

19 November 2002

BG H.S. CARTER
COL I.S. METTS
COL H.W. ASKINS, JR.
COL J.B. McMILLAN
COL M.A. BEBENSEE
COL. W.B. MOORE
COL J.R. BLANTON
COL L.W. MORELAND
COL C.E. CLEAVER
LTC S. NIDA
MAJ H. DAVAKOS
LTC D. OUZTS
LTC P.B. EZELL
COL P.J. REMBIESA
COL D.J. FALLON
LTC P.M. ROSENBLUM
LTC J.E. GOODWIN
COL F.W. SHEALY
LTC A.E. GURGANUS
COL R.F. TICE
LTC K. HENSON
LTC G. WILLIAMS
COL J.S. LEONARD
MAJ S. NESMITH
COL A.W. LeCLERCQ

BG Carter called the meeting to order at 1515 hours.

As a first item of business, BG Carter presented LTC Nida his commission in the Unorganized Militia of South Carolina.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF 22 OCTOBER 2002

The minutes were unanimously approved as written.

AGENDA ITEM #2: REPORT FROM CURRICULUM AND INSTRUCTION COMMITTEE

Dr. Harry Davakos, Chair of the Curriculum and Instruction Committee, presented proposals from the Department of Modern Languages and the Department of Biology:

Modern Languages

The Department of Modern Languages presented a new course, SPAN 205, "Spanish for Criminal Justice." This course would, for Criminal Justice majors, replace SPAN 202 in the Core Curriculum Language Requirement. Dr. Davakos explained that the Curriculum and Instruction Committee recommended approval of the course for inclusion in the curriculum of the College and passed it on to the Core Curriculum Oversight Committee for consideration as a core curriculum course. Dr. Davakos explained that the Core Curriculum Oversight Committee had not supported SPAN 205 as a core curriculum course. There was concern with tailoring a Core requirement for a particular major, and it was suggested that the course be taught at the 300-level with the Core sequence as prerequisite as is the case for SPAN 307, "Business Spanish."

BG Carter recommended that the Academic Board not consider this course at this time, but send the matter back to the Department of Political Science and Criminal Justice and the Department of Modern Languages. There was no objection.

Biology

Dr. Davakos explained that the Department of Biology had presented a change in the format for offering BIOL 303/305, "Human Anatomy" and BIOL 304/306, "Human Physiology." These courses are offered primarily for students majoring in Health, Exercise, and Sport Science, Teaching and Professional Track. Many colleges/universities offer these courses as a two-semester sequence combining anatomy and physiology rather than treating them as separate topics. The Department of Biology proposes to phase out the current sequence and replace it with Human Anatomy and Physiology I (4 credits) and Human Anatomy and Physiology II (4 credits). It should be noted that BIOL 101/111 and BIOL 303/305/304/306 meet a Core Science Requirement for Health, Exercise, and Sport Science majors. The Department of Biology has indicated that BIOL 101/111 will be a prerequisite for the new sequence and that the new sequence will address all expectations of the Core Science Sequence formally addressed by the "Human Anatomy" and "Human Physiology" sequence.

AGENDA ITEM #3: SACS COMPLIANCE AUDIT

COL Metts reminded the Board that he and Bob White would be calling on them from time to time to assist in developing compliance responses to a number of SACS standards. The first two such requests relate to the following:

    1. External criteria on which to justify that the number of full-time faculty is adequate to support our mission and to ensure the quality and integrity of our academic programs. We are looking for the kind of external guidelines that might be recognized by a SACS reviewer.
    2. We are attempting to compile a fairly exhaustive list of The Citadel's continuing education, outreach, and service programs so that we can document that they "are consistent with our mission."

COL Metts urged that any help would be appreciated.

AGENDA ITEM # 4: CORE CURRICULUM OVERSIGHT COMMITTEE REPORT

BG Carter expressed gratitude and support for the work of the Core Curriculum Oversight Committee. In the spring of 2002, this committee completed a three-year review of the Core Curriculum and its assessment. BG Carter indicated that the applicable portions of this report were being sent to the appropriate departments/schools and that the recommendations of the Core Curriculum Oversight Committee were to be addressed in the 2002-03 Core Curriculum assessment reports.

AGENDA ITEM # 5: MID-YEAR REVIEW

BG Carter reminded the Board that Mid-Year Review requests are due by 17 January 2003. Each department/school should submit one copy of the mid-year requests to the Provost and one to the Budget Office. BG Carter also reminded the Board that the mid-year review also included the beginning steps for building the 2003-04 budget.

AGENDA ITEM # 6: BUDGET REDUCTIONS

BG Carter announced that, as expected, further budget reductions have been announced after the Governor's race. The State has announced an additional reduction of 5% with a warning to set aside an additional 2%. This will mean the loss of an additional $1.2 million for The Citadel. While much of this additional loss will be covered by a more robust enrollment and increases in tuition and fees, the E&G budget still faces further reductions of $300,000 to $400,000. Since so much of the operation funds for schools/departments come from The Citadel Foundation, impact on academic programs should be minimal. In addressing E&G budget reductions, guidelines established by the Strategic Planning Committee will be followed.

COL Angie LeClercq asked what steps The Citadel was taking to develop contacts with the new Governor, Mark Sanford. BG Carter responded that contacts were being developed, but that Higher Education could likely look for little additional assistance from the State until the economy strengthens. Higher Education is actually in better shape than other state agencies since colleges and universities can generate revenues through tuition and fees.

BG Carter reported on a visit to campus by Dr. Ernie Passailaigue, Director of the Lottery. Dr. Passailaigue feels that the lottery will meet or exceed its projected revenue goals. While it is not clear how much, if any, of these funds will come directly to higher education, the scholarships funded through lottery revenues will clearly make increases in tuition and fees more palatable to students and their parents. BG Carter again stressed that the only real solution to the funding downturn is an improved economy.

AGENDA ITEM # 7: GENERAL ORDER #8

BG Carter brought to the attention of the Board an issue that has surfaced relative to the composition of the Standing Appeals Committee. BG Carter reminded the Board that the Academic Board and Faculty Council had debated revisions of General Order 12 that would address the introduction of schools and Deans into the review processes for probationary reappointment, tenure, and promotion. Both bodies agreed on necessary changes, and COL Metts was charged to implement these changes and have a revised General Order published. In carrying out this charge, COL Metts noticed that the outdated concept of "clusters" was still associated with the composition of the Appeals Committee. Since these "clusters" were part of a policy that had been revised in 1998 and since the departmental groupings under Designated Deans had not followed these "clusters," it was assumed that "clusters" no longer had meaning. Under this assumption, COL Metts removed the term "cluster" and replaced it with "schools and departments." The wording related to the composition of the Standing Appeals Committee was changed from "all clusters will be represented as evenly as possible" to "schools and departments will be represented as evenly as possible." BG Carter acknowledged that this change had not been approved by the Academic Board and Faculty Council. All other changes were approved by both bodies. BG Carter indicated that he had instructed the Faculty Tenure and Promotion Committee to use the guidelines in General Order 14 if they felt more comfortable in following the old "cluster" concept in making their recommendations on the composition of the Appeals Committee for 2002-03. He has referred the issue of the composition of the Appeals Committee to the Faculty Council for formal resolution. This matter should be addressed so that the revision of General Order 8 can be completed in spring 2003.

AGENDA ITEM # 8: FURLOUGH POLICY

BG Carter again shared with the Board the Furlough Policy for the Corps of Cadets and asked the Board to urge their faculty to hold classes throughout the week and especially on Friday before the Thanksgiving Furlough begins.

AGENDA ITEM #9: SPECIAL FALL 2003 DATES

BG Carter took the first step toward building the 2003-04 academic calendar by sharing the following proposed dates:

August 16 Saturday Fourth Class reports
August 24 Sunday Upper Class Cadets report
August 25 Monday CGPS Classes begin
August 27 Wednesday SCCC Classes begin
November 21 Friday Thanksgiving Furlough begins
November 30 Sunday Thanksgiving Furlough ends
December 4 Thursday CGPS Classes end
December 8 Monday CGPS Exams begin
December 9 Tuesday SCCC Classes end
December 10 Wednesday SCCC Exams begin
December 12 Friday CGPS Exams end
December 16 Tuesday SCCC Exams end

BG Carter asked the Board to review these dates and provide any concerns.

AGENDA ITEM #10: CLASS OF 2007

BG Carter shared with the Board that the size of the 2003 freshman class is projected to be 637. This compares with the following past entering classes:

2002    607

2001    694

2000    649

1999    639

1998    579

1997    559

The size of the freshman class seems to be settling toward a stable size of 625. Because of an early football game, the College will not be able to count on the Altman Building for initial overflow in the fall of 2003.

BG Carter indicated that a larger than usual number of readmits are expected for spring 2003. At present there are 80 applications at various stages of review and approval.

AGENDA ITEM #11: ESP - THURSDAY, 21 NOVEMBER

BG Carter announced that attendance at the Citadel/Charleston Southern football game on Thursday night before Thanksgiving Furlough would not be mandatory for the Corps of Cadets. Since this game was scheduled after the academic calendar was set, students who have papers, major assignments, or tests due on Friday would not be required to attend the game. BG Carter assured the Board that cadets were aware of this decision.

AGENDA ITEM #12: OTHER MATTERS

    1. LTC George Williams reported on the work of the Faculty Council. At its last meeting, the Council spent about one hour with Mike Bingham, Director of Public Safety, on parking and about thirty minutes with BG Carter on the academic reorganization. He announced that a "town meeting" on parking is planned for 11:00-12:30 on Wednesday, 11 December, in Duckett Hall Auditorium. COL Holland, COL Tomasik, and Mike Bingham will be available to answer questions.
    2. COL Williams announced that subcommittees had been appointed to address Standing Committee Charters, Faculty Council Contribution, Student Evaluation, Ethics Initiative and Long Range Planning. He indicated that a picture of the Council will be taken and displayed in some prominent place on campus.

    3. LTC Pat Ezell reminded the Board that because of AC replacement on the second floor back wing of Bond Hall, computer labs on that floor would not be available for Maymester or summer school. Deans/Department Heads were urged to find other labs around campus for those classes requiring computer support. LTC Ezell also urged that the entire academic day be used when summer schedules are built. More classes need to be scheduled in the afternoon so that students can schedule two classes.

    4. BG Carter announced a new incentive program directed toward improving cadet academic performance. Any cadet who improves his or her cumulative GPR by .5, to at least 2.5, from one semester to the next will be permitted to miss one SMI. Cadets will apply to the Commandant's Department and must attach a copy of their transcript from PAWS as documentation.

There being no further business, the meeting was adjourned at 16:30.

 

 

Submitted by

Spike Metts
Associate VP for Academic Affairs