September 20, 2001

 

 

MINUTES

ACADEMIC BOARD MEETING

20 AUGUST 2001

BG H. S. CARTER
COL J. S. LEONARD
COL H. W. ASKINS, JR.
COL J. B. McMILLAN
COL J. R. BLANTON
COL I. S. METTS, JR.
COL C. E. CLEAVER
COL W. B. MOORE, JR.
LTC C. M. DeMILLE
COL L. W. MORELAND
LTC P. B. EZELL
COL S. OZMENT
COL D. J. FALLON
COL P. J. REMBIESA
LTC J. E. GOODWIN
LTC P. O. ROSENBLUM
LTC A. E. GURGANUS
COL F. W. SHEALY
LTC K. T. HENSON
LTC S. J. SILVER
LTC A. W. LeCLERCQ
COL R. F. TICE
COL M. A. BEBENSEE

for COL. W. E. WALKER

 

AGENDA ITEM # 1: INTRODUCTIONS

BG Carter called the meeting to order at 1000 hours. He welcomed faculty back for the beginning of a new academic year and then introduced new members of the Academic Board: Dr. Ken Henson, Dean of Education; Dr. Paul Rosenblum, Head of the Department of Biology; Col Ralph Tice, Head of the Department of Naval Science; and Dr. Al Gurganus, Head of the Department of Modern Languages. He also welcomed, in absentia, Dr. Earl Walker, Dean of Business Administration, who was unable to be present for the meeting due to a family emergency.

 

AGENDA ITEM # 2: APPROVAL OF MINUTES OF 8 MAY 2001

The minutes of the May 8, 2001 meeting were unanimously approved as written.

AGENDA ITEM # 3: ENROLLMENT

BG Carter announced that 694 new studentsóof whom 40 are womenóreported to The Citadel on Saturday, August 18th. Assuming an attrition rate of 6% (the institutional average in recent years), we have determined that the barracks will be filled to capacity when the upperclassmen return.

AGENDA ITEM # 4: BUDGET

BG Carter distributed and discussed the July 25, 2001 Budget Reduction Memo from the President to the Strategic Planning Committee. This Memo announced that the lifting of the hiring freeze and the return to normal operations but asked the Committee to continue to develop budgetary alternatives the College could implement if the budget is cut by the state at a later time. BG Carter explained that there is no immediate budget problem but reminded the Board that the S. C. Legislature has only come up with a one-time fix for the state's budget shortfall. The Citadel did implement a tuition increase but at a lower level than the Board had originally approved.

AGENDA ITEM # 5: SEARCHES

BG Carter asked department heads to notify the deans by September 1st of all positions that need to be filled. The requests to fill positions will be consolidated, and then department heads will be notified of which searches have been approved.

AGENDA ITEM # 6: COST OF LIVING ADJUSTMENT

BG Carter informed the Board that all faculty would be receiving a 3% cost of living adjustment. The College had the option of awarding merit increases of 1%-3%. Since the amount was so small, it seemed better to make the same adjustment for all faculty. The increase will go into effect September 1st and will be reflected in the September 15th paycheck.

AGENDA ITEM # 7: STRATEGIC PLANNING AND SACS

BG Carter notified the Board that this is the last academic year before our Self Study process begins. We are already trying to make corrections and improvements wherever we can in anticipation of that process.

COL Metts pointed out that we have not yet assessed core skills such as critical thinking. He distributed information on the ACT Collegiate Assessment of Academic Proficiency (CAAP), a standardized instrument we may use. At the next Academic Board meeting, we will discuss the instrument, who should complete it, how it should be administered, and how we will use the results.

Periodically, COL Metts will be sending out information on the SACS Criteria for Reaffirmation of Accreditation for department heads and deans to review.

BG Carter reminded the Board that The Citadel is undergoing its self-study for ABET Reaffirmation this year.

In connection with assessment of core skills, COL Bebensee asked for information on how many students are selecting each of the social science options. COL Metts offered to meet with the heads of the departments involved to discuss what data might be useful.

AGENDA ITEM # 8: THOMPSON AND CAPERS HALLS

Newly constructed Thompson Hall is now open. Academic support services have been consolidated into the Center for Academic Enrichment and are housed on the first floor. The Department of Mathematics and Computer Science is on the second and third floors.

BG Carter described plans for refurbishing Capers Hall. With the relocation of the Mathematics and Computer Science Department, much-needed space came available in Capers Hall. A number of faculty members are being moved to new locations. We have begun re-carpeting and refurnishing faculty offices. A computer lab on the second floor has been converted into a new modern language resource room, and the old modern language lab on the third floor has been converted into a large classroom that will accommodate 40-50 students. The old Writing Center computer room on the first floor has been converted into a seminar room.

AGENDA ITEM # 9: SCHEDULE FOR PARENTS' DAY

BG Carter informed the Board that all afternoon classes will be cancelled on Friday, October 12th so that the Ring Ceremony can be held earlier in the afternoon. In recent years, we have tried to hold at least 1:00 classes on the Friday of Parents' Weekend, but this has made it difficult to fit in parade and the ring ceremony.

AGENDA ITEM # 10: PART-TIME/ADJUNCT FACULTY

BG Carter reminded the Board that adjunct and part-time faculty must be evaluated each semester. Also, it is crucial that they turn in at the end of each term their "gradebooks" and any graded material not returned to students.

COL Ozment announced that she is compiling an Adjunct Handbook that will be distributed at a special orientation for adjunct faculty to be held on Tuesday, August 28th, from 10:00-noon. She asked department heads and deans to encourage adjuncts to attend.

AGENDA ITEM # 11: KRAUSE AWARDS FOR EXCELLENCE

BG Carter told the Board that Bill Krause has contributed a sum to be used for making awards to faculty who have exemplary records of service to cadets in and out of the classroom. Five $1000 cash awards will be made. BG Carter asked that nominations (not to exceed two pages) be submitted to him by September 15th.

AGENDA ITEM # 12: CITADEL 101

COL Ozment noted that the freshman year experience course will be offered for the second year. She urged department heads to recognize the contributions of those who have been willing to teach in the program.

AGENDA ITEM # 13: NOON MEETINGS WITH CADETS

COL Ozment and LTC John Carter, the Ombudsperson, met with COL Lackey and COL Pinkerton of the Commandant's Office over the summer to discuss noon meetings that involve cadets. The group developed the understanding that meetings involving 30 or fewer cadets may be scheduled as necessary, with the cadets put on special orders to attend the meeting. Meetings involving more than 30 cadets may only be held on the second Wednesday of each month, and in this case as well, students must still be put on special orders to attend.

AGENDA ITEM # 14: DAY STUDENTS

BG Carter reminded the Board that the Day Student program has been reinstated. In order to be eligible for Day Student status, a student must have completed 8 semesters in the Corps of Cadets, must have completed 8 semesters of ROTC, and must be conduct proficient. At present, 10 students have been approved for Day Student status.

AGENDA ITEM # 15: NEW SUPPLEMENTAL STUDY PERIOD POLICY & CLASS ABSENCE POLICY

COL Ozment informed the Board that study of the Supplemental Study Period Program implemented last spring is underway. She also mentioned that minor changes have been made to the cadet class absence policy (namely, in the consequences for unauthorized absences). The complete policy is included as an appendix in the updated pages for the Faculty Advising Handbook. The updated material is being distributed to all faculty this week.

AGENDA ITEM # 16: SCHEDULE UNTIL CLASSES BEGIN

BG Carter distributed copies of the memo outlining the schedule of activities for the week and a half prior to the start of classes.

AGENDA ITEM # 17: FACULTY COUNCIL

BG Carter noted that LTC Steve Silver will be the Chair of Faculty Council for the 2001-02 academic year. LTC Silver was not present for the Board meeting but will be making reports on behalf of Faculty Council at future meetings.

AGENDA ITEM # 18: OTHER

COL Moreland asked that BG Carter revisit the issue of increased salary adjustments for faculty who have been promoted. BG Carter indicated that he is presently studying the matter and hopes to be able to implement an adjustment in the near future.

LTC LeClercq announced that the new reading room in the Daniel Library is scheduled for completion this week. She invited Board members to come by to see the new room.

The meeting was adjourned at 1105 hours.

Submitted by

 

Suzanne Ozment