MINUTES
ACADEMIC BOARD MEETING
21 MARCH 2000

BG H. S. CARTER, LTC J. A. LIPOVSKY, COL H. W. ASKINS, JR.,COL R. A. MALONEY, COL R. E. BALDWIN, LTC K. J. JONES for COL J. B. McMILLAN, COL M. A. BEBENSEE, COL I. S. METTS, JR.,COL J. R. BLANTON, COL W. B. MOORE, JR., COL C. E. CLEAVER, COL L. W. MORELAND, LTC C. M. DeMILLE, COL S. OZMENT, COL D. J. FALLON, COL D. H. REILLY, COL A. J. FINCH, COL P. J. REMBIESA, LTC A. W. LeCLERCQ, COL F. W. SHEALY, LTC J. S. LEONARD, COL G. B. STALEY, LTC J. S. CARTER for COL G. L. WILSON

The meeting was called to order by BG Carter at 1520 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF 22 FEBRUARY 2000 MEETING.

The minutes of the February 22, 2000 meeting were approved as written.

AGENDA ITEM # 2: FACULTY COUNCIL REPORT

BG Carter recognized LTC Lipovsky, Chair of Faculty Council.

LTC Lipovsky reported that Faculty Council has reviewed the changes to General Order # 12 recommended by BG Carter and wishes to recommend several revisions of its own (copy attached).

The following summarizes the main points raised:

  1. Replace the second paragraph of Section H on p. 5 of General Order # 12. Faculty Council's wording would clarify that any external review of candidates for tenure above and beyond what is required by the college must be determined by a vote of department members and must be announced to candidates for tenure at least one year prior to their being required to meet those additional requirements.
  2. Change the language in the third paragraph of Section H, pp. 5-6, to include a reference to validation of the Student Evaluation of Instruction instrument.
  3. Same as # 1 and 2 above applying to candidates for promotion.
  4. Change to section C, pp. 22-25 to include the participation of the Faculty Tenure and Promotion Committee in decisions regarding tenure on appointment.
  5. Change to Section C, General Eligibility for Tenure, to put an emphasis on the "academic needs" of the institution rather than on "the ability of the professor to function within the academic community."
  6. Change to # 3, Section A to reflect same wording as given in # 5 above.
BG Carter informed the Board that General Order # 12 will be on the agenda for at the April meeting.

LTC Lipovsky informed the Board that Faculty Council has also begun review of the Post Tenure Review procedures and expects to conclude its work on this document at its March 23rd meeting.

In response to several questions, BG Carter clarified that all departments will be expected to adhere to the college-wide standards for the Post Tenure Review process next year. Those faculty who have already gone through Post Tenure Review will have completed the requirement.

LTC Lipovsky announced that Professor Gary Nichols, the most senior Citadel faculty member, has been chosen by Faculty Council to be the mace bearer at official college ceremonies.

AGENDA ITEM # 3: COMPUTER AND INFORMATION SCIENCE PROGRAM

Copies of a proposal for a joint MS in Computer and Information Science with the College of Charleston were distributed. The proposal has been approved by the Graduate Council.

COL Reilly moved and COL Baldwin seconded the motion that the proposal be adopted. The motion passed unanimously.

AGENDA ITEM # 4: CGPS STRATEGIC PLAN

COL Reilly distributed copies of a strategic plan for the College of Graduate and Professional Studies. Copies are also being sent to the college-wide Strategic Planning Committee and to the Faculty Council.

BG Carter asked that Board members read the plan and be prepared to discuss it a future meeting.

AGENDA ITEM # 5: 24-HOUR SCHEDULE

COL Finch inquired about the status of the review of the new ESP schedule and asked whether Academic Board would have an opportunity to provide any input.

BG Carter stated that COL Ozment is on the committee studying the issue and COL Metts has been working closely with the committee on data collection and analysis. They will brief the Academic Board at the April meeting.

A vote by the Board of Visitors on continuation of the new schedule is expected at their May meeting.

COL Staley pointed out the implications for the Fine Arts program. The new schedule has resulted in the delay of the start time for programs.

COL Ozment said that the committee is aware of the inconveniences for this program and several others.

AGENDA ITEM # 6: HAGOOD GATE EVENING CLOSING

COL Finch pointed out that graduate and undergraduate students attending evening classes are inconvenienced by the early closing of Hagood Gate and are sent the message that their needs are less important than those of cadets.

COL Fallon pointed out that the early closing of the back gate is equally inconvenient.

BG Carter offered to discuss this issue with the Commandant and said that he also intends to discuss with him the issue of cadet guard duty.

AGENDA ITEM # 7: PRESENTATION ON UNDERGRADUATE ADMISSIONS AND SCHOLARSHIPS

BG Carter notified the Boad that the Admissions Office will present two programs on the admissions and scholarship profile for the 2000-2001 academic year and urged department heads to attend one of these. Programs will be presented on Tuesday, April 4th at 3:00 and on Tuesday, April 11th at 11:00; both will be held in Bond 165.

AGENDA ITEM # 8: STUDENT RECOGNITION

BG Carter suggested that Academic Board should recognize students who complete their degree programs with a 4.0. He proposed that they be invited to the April meeting and honored with a formal resolution and with a Citadel "brick," the replica of Padgett-Thomas barracks.

The Board unanimously endorsed this proposal.

AGENDA ITEM # 9: FIRST YEAR EXPERIENCE COMMITTEE

COL Ozment reported that she has chaired a committee appointed by BG Carter in the fall to study the feasibility and advisability of offering a first year experience course to help new students make a successful transition from high school to the unique environment of The Citadel.

The committee-after attending a series of meetings and a half-day retreat, reading professional literature, and participating in a one-day workshop in Columbia has reached the conclusion that such a course should be offered. The emphasis of the course would be on improving academic performance by helping students understand the purpose of a four-year college education and helping them to develop their time management and study skills, computer literacy, research capabilities, etc.

BG Carter and COL Ozment will be discussing the course with the Commandant's Office and a formal proposal will be presented to the college Curriculum Committee and to the Academic Board.

COL Ozment emphasized that the Academic Board will be asked for recommendations on how to handle faculty load and scheduling.

COL Staley voiced his support for a First Year Experience course.

BG Carter distributed an analysis by SAT and ACT scores of Freshman Attrition and noted that the numbers suggest the need for such a course.

AGENDA ITEM # 10: STUDENT ORGANIZATION REQUEST

BG Carter informed the Board that The Citadel African American Society has recently expressed concern about the playing of "Dixie" at college functions.

MG Grinalds, BG Carter, and several others met with the President of the African American Society, the Regimental Commander, and the Regimental Executive Officer to discuss the matter. Since then, the African American Society has developed a proposal to the send to the Board of Visitors (copy attached).

BG Carter distributed copies of the proposal to the Board and called attention to reasonable nature of the plan.

AGENDA ITEM # 11: TALENT SHOW

COL Ozment discussed with the Board recent complaints that have been received about inappropriate cadet conduct at the Talent Show on March 16th and about the fact that freshmen and sophomores were notified at the last minute that they were required to attend the show.

In regard to mandatory attendance, COL Ozment explained that the Commandant's Office did not coordinate the requirement with the VPAA or Dean of Undergraduate Studies. When we learned of the requirement from cadets on the 16th, COL Trez spoke to the Commandant's Office and was assured that those students who had tests or papers scheduled for the 17th would be excused. This word apparently did not get to all cadets.

BG Carter has spoken to COL Lackey who acknowledged that the proper steps had not been taken by the Commandant's Office.

COL Moore and COL Askins noted that this is a repetition of what happened last year when freshmen were required on short notice to attend a soccer match. In response to concerns expressed then, we were assured that there would be coordination of such events in the future.

In regard to behavior, COL Ozment indicated that a number of people present at the Talent Show have expressed concern to the senior administration, to the Special Assistant to the President, and to the ombudsperson about harassment of female cadets performing in the show. The fact that no college official or cadet leader intervened to stop the inappropriate behavior has been pointed out by many. The misconduct was especially pronounced when Cadet Smertina performed a modern dance routine.

COL Ozment told the Board that the Coeducation Council Executive Committee met and watched portions of the videotape of the show. That committee will be sending a letter to the President, and COL Ozment will be meeting with female cadets.

LTC Lipovsky stressed that adults should have intervened at the event.

COL Maloney pointed out that some cadets were also ill-mannered at a recent baseball game against Navy, so much so that the Naval Academy has sent a formal letter of complaint to the President. The Board discussed the fact that these are indications of a deep-seated problem.

COL Ozment asked that department heads relay to their faculty the steps that are being taken to address the issue.

MISCELLANEOUS

BG Carter announced that on April 27th at 11:00 we will have an expert on campus to talk about faculty peer evaluation.

LTC Carter suggested that steps should be taken to make faculty more familiar with life in the barracks. The advantage would be that faculty would be better informed and would be perceived by cadets to be interested in them as people rather than merely as students.

BG Carter offered to pursue this.

LTC Lipovsky announced that she has asked faculty to let her know about leadership development activities associated with their classes. She plans to present to BG Mace a list of such activities showing how faculty support and reinforce leadership development. As it is, there is a perception by staff that faculty do little to involve themselves in leadership development.

COL Shealy and COL Maloney concurred that this is a widespread perception.

The meeting was adjourned at 1650 hours.

Submitted by
Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women