Academic Board Minutes
September 21, 1999

BG H. S. Carter,LTC J. A. Lipovsky, COL H. W. Askins, COL R. A. Maloney, COL R. E. Baldwin, COL I. S. Metts, Jr., COL M. A. Bebensee, COL W. B. Moore, Jr., COL J. R. Blanton, COL L. W. Moreland, COL C. E. Cleaver, COL S. Ozment, COL D. J. Fallon, COL D. H. Reilly, COL A.J. Finch, COL P. J. Rembiesa, CPT Bircher, COL F. W. Shealy for LTC K. J. Jones, LTC A. W. LeClercq, COL G. B. Staley, LTC J. S. Leonard, COL G. L. Wilson

The meeting was called to order at 1515 hours.

AGENDA ITEM # 1: CLASS MAKE UP DUE TO HURRICANE

Faculty Council members were invited to attend the first part of the meeting to discuss options for making up class days missed due to Hurricane Floyd. The following members of Faculty Council were present: MAJ J. Bishop, MAJ M. Chen, COL H. Ezell, MAJ S. Foster, MAJ

S. Silver, MAJ T. Thompson, and COL R. White. BG Carter distributed a handout that summarized the options that had been discussed by the deans (copy attached). He explained that the option the deans favor is to make up two of the four days missed. Wednesday classes would be made up on Saturday, November 20th, and Thursday classes would be made up on Saturday, December 11th. The exams that would have been given on December 11th would be given on the afternoon of Sunday, December 12th. COL Reilly indicated that graduate classes would make up the Tuesday missed by holding class on Election Day and would make up other classes missed by extending their class times one hour. A schedule for making up evening undergraduate classes has not been set and will be determined by the departments involved.

CPT Bircher asked if faculty must hold classes even if they can cover the material without the extra day. BG Carter said all faculty would be expected to adhere to the revised schedule. Since only two of the four days are being made up, the assumption would be that faculty would need the day and that they would hold classes. LTC Lipovsky asked about faculty who already have personal plans or professional obligations that cannot be changed. BG Carter responded that this would be handled just as it is when it occurs on a weekday: faculty should communicate with their department heads and make arrangements to have their classes covered.

COL Moreland moved and COL Finch seconded the motion that the plan BG Carter outlined be adopted. The motion carried, with only one dissenting vote.

AGENDA ITEM # 8: ORGANIZATION FOR ACADEMIC AFFAIRS

BG Carter next distributed to members of Faculty Council and Academic Board a memo presenting three alternatives for reorganization of academic departments (copy attached). In response to MAJ Bishop's question about the number of new administrative positions, BG Carter assured the Faculty Council and Academic Board members that the deans recognize the financial limitations of any reorganization. COL Baldwin stated that reorganization offers no improvement over what we have now. Currently, our resources are limited; they would remain so. BG Carter said that would not necessarily be so. A reorganization would lead to stronger advocacy for departments by deans who would be able to work with them more closely.

COL Reilly acknowledged that there are legitimate concerns. Ideally, the College would take a couple of years to study the issue, but we don't have much time to make decisions about areas such as Education that need new leadership for next year. COL Reilly pointed out that the rationale for reorganization is to decentralize decision making, to bring it closer to faculty. BG Carter noted that deans would have time to engage in external fund raising as well.

MAJ Thompson said that the motive for reorganization seems to be to "fix" the Education Department rather than to create a structure that is better for all departments. BG Carter explained that program expansion is part of the issue as well. COL Reilly informed those present that a document covering expansion of graduate degree programs is being circulated to the Graduate Council.

COL Moore asked if different schools could have different academic requirements (i.e., core curriculum). BG Carter said he did not envision such differences but said each school could consider and discuss the matter.

COL Finch asked if the dean of a School of Education would necessarily be drawn from the Education discipline. He pointed out that if Psychology is part of this school, the majority of the faculty would be in a discipline other than Education. COL Reilly indicated that it might be more appropriate in a situation such as that to have program coordinators rather than department heads.

COL Wilson suggested that Health and Physical Education, Education, and Biology all need department heads next year, that these positions should be filled rather than waiting until we are prepared to make the larger decisions about schools.

BG Carter commented that the "designated dean" concept is unique to The Citadel. The duties of each of the three deans have changed from year to year, and each has major areas of responsibility in addition to working with academic departments.

LTC Leonard asked about the President's position on how The Citadel will work with MUSC and the University of Charleston if we expand graduate programs. BG Carter answered that MG Grinalds is prepared to collaborate but not to have The Citadel lose its autonomy. BG Carter emphasized that the reason for raising the issue at this time is to initiate a discussion. One or more special meetings and a faculty forum will be held to give faculty opportunities to ask questions and make recommendations.

BG Carter next explained to the assembled group that the memorial service to be held at 2:00 on Friday for COL Floyd Brown involves cadet participation (band, honor guard, etc.). Therefore, classes on Friday afternoon will be canceled. He distributed a copy of the general order that sets forth procedures to be followed in the event of the on-campus memorial service for a distinguished alumnus (copy attached).

Following this announcement, the members of Faculty Council were excused.

AGENDA ITEM # 2: APPROVAL OF MINUTES OF AUGUST 23RD MEETING

COL Baldwin moved and COL Finch seconded the motion that the minutes be approved as written. The motion passed unanimously.

AGENDA ITEM # 3: AVAILABILITY OF ADVISORS DURING DROP/ADD

COL Ozment requested that department heads identify someone to help them during drop/add to approve student requests and urged them to be sure to have someone cover for them if they were away from the office during the drop/add period, especially the last day.

AGENDA ITEM # 4: CANCELLATION OF THE VETERANS PROGRAM

COL Staley spoke in favor of reinstatement of the Veterans Program and asked about the likelihood that this would occur. COL Metts acknowledged that the program was abolished to protect the all-male status of the Corps at the time. He did not defend the decision to abolish the program but said that the school did take steps to help those who were in the program when it was canceled to include offering independent studies, paying the difference between the tuition at The Citadel and the College of Charleston for those who took courses there, paying for parking stickers at C of C, and helping with registration. Of the 80 veterans who were in the program when it was canceled, 50 have completed their degrees. COL Metts said that the Board of Visitors has a task force that is currently studying the issue. Now the perceived threat is to the military nature of The Citadel's day program. The legal issue, in other words, is that if any civilian students are admitted to the day program, will we be able to limit admission to veterans, or do open ourselves to having to admit others as well.

BG Carter said he would check on the status of the Board of Visitors' task force and report back to the Academic Board.

LTC Leonard asked about fifth year students. COL Metts explained that we no longer have day student status; fifth year students must remain in the Corps.

AGENDA ITEM # 5: GRADUATE COUNCIL REPORT

COL Reilly informed the Board that a special meeting is coming up at which Graduate Council will consider guidelines for distance education courses.

AGENDA ITEM # 6: PARENTS' DAY

COL Ozment informed the Board that the day and time of the Ring Ceremony have been changed. This year the ceremony will be held at 2:30 on Friday afternoon. Seniors who are eligible to receive their rings will be excused from 2:00 Friday classes but no others.

She also asked about the best way for faculty to be involved in Parents' Day. Expressing concerns about putting faculty in situations where they are being asked to violate the Privacy Act, BG Carter suggested it might be wise to develop an alternative to the traditional meetings between faculty and parents. Several Board members expressed concern about the number of competing activities on Saturday morning. COL Moreland recommended that each department host an open house and use the opportunity to talk about the department's programs.

COL Staley urged that one-on-one meetings with parents be eliminated, but COL Fallon spoke in favor of individual meetings. BG Carter stated that each department could determine how to staff the open house.

COL Ozment agreed to talk to Public Safety about parking so that faculty would not have to come early in the morning to secure a space.

AGENDA ITEM # 7: FACILITIES PLANNING

BG Carter reviewed the highest priority facilities plans:

  1. Replace Padgett Thomas barracks
  2. Replace Capers Hall. This will result in great disruption to academic programs. One idea is to use the 50,000 sq ft of academic space that will be included in the renovated Johnson Hagood Stadium to supply some of the needs while Capers is under construction. After Capers is completed, the space in Johnson Hagood could be assigned to the Department of Health and Physical Education, and a fitness center and rifle range could be built.
  3. Continue modifications necessary as part of female assimilation (locker rooms, etc.)
  4. Maintain and repair existing facilities (roofs, HVAC systems, etc.)COL Cleaver stated that he is on the Facilities Planning Committee and the issue of Capers Hall has never come up. The Committee has never seen the priority list. COL Metts indicated that he and Thomas Dion, who chairs the committee, have expressed concern about the lack of communication to COL Tomasik.
MISCELLANEOUS

COL Metts announced that he has to submit a report on Post Tenure Review to CHE by October 1st. Academic Board and Faculty Council are asked to look at the policies and procedures that have been drafted one more time.

COL Metts gave an update on the Core Curriculum Oversight Committee, saying that it has been reestablished and charged with reviewing changes to the core curriculum. He reminded department heads that spring course schedules are due by October 11th and advised department heads to schedule the new courses in anticipation of their being approved.

The meeting was adjourned at 1710 hours.

Submitted by
Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women