BG H. S. CARTER, LTC J. A. LIPOVSKY, COL H. W. ASKINS, JR., MAJ K. P. WOLF for COL R. A. MALONEY, COL R. E. BALDWIN, COL I. S. METTS, JR., COL M. A. BEBENSEE, COL W. B. MOORE, JR., COL J. R. BLANTON, COL L. W. MORELAND, COL C. E. CLEAVER, COL S. OZMENT, LTC C. M. DEMILLE, COL P. J. REMBIESA, COL D. J. FALLON, COL F. W. SHEALY, COL A. J. FINCH, COL G. B. STALEY, LTC A. W. LECLERCQ, COL G. L. WILSON, LTC. J. S. LEONARD
BG Carter called the meeting to order at 1520 hours.
AGENDA ITEM # 1: APPROVAL OF MINUTES OF 25 JANUARY 2000 MEETING
Subject to correction of COL Rembiesa's rank, the minutes were unanimously approved as written.
AGENDA ITEM # 2: REPORT OF CURRICULUM COMMITTEE
BG Carter recognized CPT Kessler, Chair of the Curriculum Committee, to present recommended changes to the curriculum.
COL Moore indicated that they would; students will not be able to meet the requirement by taking one course from each sequence.
All changes to the history curriculum were approved unanimously.
AGENDA ITEM # 3: CORPS STUDY HABITS
BG Carter recognized LTC LeClercq who voiced some concerns that students are using the Library less in the late afternoon and early evening hours. She indicated that new carrels and more comfortable tables and chairs will be purchased-that the staff is seeking ways to make the Library more conducive for study. Some students may be reluctant to study outside their rooms because they do not want to remain in duty uniform.
LTC LeClercq argued for a more relaxed atmosphere during study hours.
BG Carter said that he and COL Ozment will discuss the issue with the company academic officers to try to learn why fewer students might be using the Library prior to 8:30.
AGENDA ITEM # 4: GATES MILLENIUM SCHOLARSHIP PROGRAM
COL Ozment reminded department heads of the Gates Millenium Scholarship program. Twenty thousand awards will be made to minority students who have a cumulative GPR of 3.3 or higher.
COL Bebensee requested a list of qualified majors.
LTC DeMille offered to send lists to appropriate department heads.
AGENDA ITEM # 5: POST TENURE REVIEW PROCEDURES
BG Carter opened discussion on the most recent draft of the Post Tenure Review process.
COL Cleaver called attention to the vagueness of the reference to collegiality on page 3. He pointed out that it is mentioned in that one place but is not included in the evaluation criteria.
BG Carter suggested that the reference to collegiality on p. 3 be deleted.
LTC LeClercq asked about self evaluation.
COL Metts explained that this would be the composite personal data sheet for the six years being reviewed.
The Board voted unanimously to endorse the process subject to the deletion of the reference to collegiality on p. 3 of the document.
BG Carter indicated that he would send a corrected copy to LTC Lipovsky for consideration by the Faculty Council.
AGENDA ITEM # 6: COURSE LOAD POLICIES
BG Carter distributed new guidelines on student course load (copy attached).
COL Cleaver asked who will enforce these guidelines.
BG Carter explained that PAWS will be modified to keep students from registering for an overload.
COL Moore expressed concern about the statement that if a student with an overload has any grade below "C" at midterm that he or she must withdraw from a course, but COL Finch spoke in favor of this policy.
BG Carter noted that it will continue to be the case that the deans may use their discretion in considering an exception.
The Board voted unanimously in favor of the new course load policy.
AGENDA ITEM # 7: SCHEDULE CHANGES DUE TO WEATHER
BG Carter distributed guidelines for new procedures to be followed in making schedule changes as a result of inclement weather (copy attached).
AGENDA ITEM # 8: BINGE DRINKING TELECONFERENCE
BG Carter announced that The Citadel will be participating in a teleconference on March 16th from 1:00-4:00 on binge drinking.
AGENDA ITEM # 9: FACULTY RECRUITMENT PROCEDURES
BG Carter distributed copies of The Citadel's affirmative action goals for employment of women and minorities and of a chart showing The Citadel's percentage level of attainment in meeting those goals (copies attached). Because the institution continues to fall short of its goals, the President has charged each vice president to develop a plan for improvement.
BG Carter distributed his "Policy for the Development of a Diverse Faculty" (copy attached) and drew attention to the change in interviewing procedures.
BG Carter emphasized the temporary nature of the policy and also the fact that similar procedures will be developed for filling non-faculty positions.
LTC Lipovsky asked when we will know that we have met our goals.
BG Carter explained that Ms. Tracy reviews employment statistics each year and issues a report.
BG Carter responded to questions about additional costs for interviewing a larger number of candidates and about additional costs that may be associated with hiring a minority by saying that the College is prepared to meet these additional costs when it is in the best interests of the institution. He stressed, however, that the administration is sensitive to the salaries of those who are presently employed and takes that into account in making a determination.
LTC Leonard pointed out that according to the affirmative action goals, white females are under-utilized at the associate and full professor levels but not at the assistant professor level. Since we normally acquire associate and full professors as a result of internal promotions, we would want to continue to hire white women at the assistant professor level.
BG Carter concurred.
AGENDA ITEM # 10: SUMMER COMPENSATION POLICY
BG Carter distributed a new policy outlining compensation for summer school courses (copy attached). He drew attention to item 7 which states that if a course is under-enrolled, the College may approach the professor about teaching it for a pro-rated salary. He acknowledged that in the past, the administration may not have communicated clearly with faculty but assured the department heads that in the future there will be clear communication prior to the start of the course.
Board members pointed out minor changes that should be made to p. 2.
AGENDA ITEM # 11: STATUS OF VETERANS PROGRAM
BG Carter reported that he is chairing a committee studying the feasibility and advisability of reinstating the veterans' program and the fifth year program.
The committee members believe that the programs should be reinstated.
The President has given approval to informal discussion with members of the Board of Visitors to learn if the BOV wishes to pursue reinstatement.
AGENDA ITEM # 12: STATUS OF FACULTY SALARY INCREASES
BG Carter informed the Board that COL Carpenter has worked with state officials and obtained approval to make faculty salary increases retroactive to January 1, 2000. The new pay rate will be effective March 1st and will be reflected in the March 15th paycheck. That check will also include the back pay.
BG Carter summarized what is being considered in making adjustments:
After the deans determine the adjustments that can be made this year, they will be studying further adjustments that need to be made as additional funds become available in the future.
BG Carter informed the Board that the distribution of ratings as submitted by the department heads and concurred in by the deans was as follows:
LTC Leonard expressed concern that in some departments higher standards seem to have been used for making merit awards. He argued that in fairness to the departments with high standards, some adjustment should be made to offset the fact that some departments had a large number of ratings at the "substantially exceeds" level. He reminded the Board that the committee appointed to examine the merit pay issue recommended that funds be divided among departments and then sums apportioned by ranks.
BG Carter observed that this would result in faculty in different departments receiving different amounts for the same merit rating.
COL Moreland and COL Staley spoke against such a system.
COL Bebensee and COL Fallon stated that they had determined their ratings under the assumption that only so many faculty could be put in each category.
COL Rembiesa spoke against having quotas, and BG Carter stressed that the administration had never asked that quotas be used.
The faculty committee had suggested such a system, but this was not part of the procedure department heads were ultimately asked to follow.
COL Metts also pointed out that department heads and deans had the opportunity to discuss and agree on the ratings.
BG Carter asked for a vote on whether funds should be allocated by department or by individual.
Six Board members voted in favor of departmental distribution and nine voted against.
AGENDA ITEM # 13: STATUS OF ACCREDITATION VISITS
BG Carter notified the Board that the AACSB team had been very positive in the exit interview. They will be recommending reaffirmation to the body that makes the official decision. He also indicated that the NCATE visit, currently in progress, seems to be going well.
AGENDA ITEM # 14: MISCELLANEOUS
Mid-year review materials were distributed.
BG Carter asked that department heads submit to their designated dean by the end of the week information about critical positions required for next academic year.
The meeting was adjourned at 1700 hours.
Dean of Undergraduate Studies
and Dean of Women