ACADEMIC BOARD MEETING

22 October 2002

BG H.S. CARTER
COL I.S. METTS
COL H.W. ASKINS, JR.
COL J.B. McMILLAN
COL M.A. BEBENSEE
COL. W.B. MOORE
COL J.R. BLANTON
COL L.W. MORELAND
COL C.E. CLEAVER
LTC S. NIDA
LTC P.B. EZELL
LTC D. OUZTS
COL D.J. FALLON
COL P.J. REMBIESA
LTC J.E. GOODWIN
LTC P.M. ROSENBLUM
LTC A.E. GURGANUS
COL F.W. SHEALY
LTC K. HENSON
COL R.F. TICE
COL J.S. LEONARD
LTC G. WILLIAMS
COL A.W. LeCLERCQ
MAJ S. NESMITH

BG Carter called the meeting to order at 1515 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF 17 SEPTEMBER 2002

The minutes were unanimously approved as written.

AGENDA ITEM #2: WEB FOR FACULTY

MAJ Sylvia Nesmith explained features of the new "Web for Faculty" system named Pancho. This new system was tested by faculty in the School of Business Administration who submitted mid-term grades electronically. The system will enable faculty to submit grades on-line. The electronic submission of grades will become mandatory in the summer of 2003. The new system will enable the faculty to access lists of advisees, will have a "hot link" to advisees for e-mail, will provide updated class rosters, among other features. MAJ Nesmith indicated that this is another step toward a "paper-less" era for academic records and advising. MAJ Nesmith explained that while the system is self-explanatory, she will be holding workshops for the faculty.

COL Leonard questioned why faculty are not able to scroll through sections of courses as students are. MAJ Nesmith indicated that this would be addressed.

COL Rembiesia questioned the FERPA issues relative to the mid-term grades. Since these are not "official" grades are they covered by FERPA? The general consensus was that following FERPA rules, even for unofficial grades, would be prudent.

AGENDA ITEM #3: FACULTY LOAD REPORTS

COL Metts again reminded the Board of the importance of reviewing faculty teaching loads as they are entered into SIS. Once the data is "frozen" any errors become permanent. This is especially important relative to ensuring that Student Evaluation of Teaching surveys go to the appropriate faculty members.

AGENDA ITEM # 4: INTERNSHIPS

COL Metts explained that internships are now an issue relative to Performance Funding and encouraged the establishment of internships in all programs. He explained that, for example, the Department of Chemistry that does not have an internship program could be counted as having such a program if one of its students pursued an internship through another program, say the Department of Biology, and that intership was designed and monitored by a member of the Chemistry faculty. That is, an academic program that has no internship program can use the internship program of another department.

AGENDA ITEM # 5: REVISIONS OF GENERAL ORDER 14

COL Metts explained that GO 14, "Policies and Procedures on Probationary Reappointment, Academic Tenure, Academic Promotion, and Termination of Tenured Faculty," had been revised as approved by the Academic Board and Faculty Council. These changes were not substantive, but revised procedures to reflect the appropriate roles of deans and the newly approved school structure. The annual meeting of the Faculty Tenure and Promotion Committee, the Deans, and the Faculty to discuss these policies and procedures is scheduled for 24 October.

AGENDA ITEM # 6: SEARCH FOR DEAN OF HUMANITIES

BG Carter presented a draft announcement of the position of Dean of Humanities and Social Sciences and announced that the search committee includes LTC Steve Nida, CAPT Yvonne Bruce, LTC Gardel Feurtado, COL Gary Nichols, and MAJ Mark Del Mastro.

AGENDA ITEM # 7: WHO'S WHO

BG Carter reminded the Board that nominations for Who's Who are due into Cadet Activities by 15 November.

AGENDA ITEM # 8: OTHER ITEMS

a.  BG Carter again reminded the Board that additional budget cuts are likely to be announced after the elections. An additional 7% cut is not unlikely.

b.  BG Carter reminded the Board that while offices are to remain open, there will be no classes on election day.

c.  LTC George Williams reported that Faculty Council would meet on 24 October and that the agenda included BG Carter on Academic Reorganization, Public Safety Director Mike Bingham on parking, and the statement on academic integrity.

d.  BG Carter reminded the Board that the statement on academic integrity under consideration requires the student to submit papers electronically. This would facilitate the use of electronic review for possible plagiarism. Several observations were made.

e.   COL Angie LeClercq announced training sessions at 11:00 and 12:00 on 29 October for the new JSTOR database. This is a full-text, full-image archive of over 150 core scholarly journals across all areas and interests. COL LeClercq urged everyone to attend and encourage their faculty.

f.   BG Carter asked the Board for it impressions on Parents' Day. It was the consensus that having fewer events improved the day.

There being no further business, the meeting was adjourned at 15:45.

 

        Submitted by                                       

Spike Metts                                        

Associate VP for Academic Affairs