29 April, 2002

 

DRAFT MINUTES

ACADEMIC BOARD MEETING

23 April, 2002

 

BG H. S. CARTER
COL H.W. ASKINS, JR.
CAPT KEVIN H. BURKETT for COL J. B. McMILLAN
COL I. S. METTS,JR.
COL J. R. BLANTON
COL C. E. CLEAVER
COL W. B. MOORE, JR.
LTC P. B. EZELL
COL L. W. MORELAND
COL D. J. FALLON
COL A. J. FINCH
COL P. J. REMBIESA
LTC J. E. GOODWIN
LTC P. M. ROSENBLUM
LTC A. E. GURGANUS
COL F. W. SHEALY
LTC K. T. HENSON
LTC S. J. SILVER
LTC A. W. LeCLERCQ
COL W. E. WALKER

 

BG Carter called the meeting to order at 1515 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF 26 MARCH 2002 MEETING

The minutes were unanimously approved as written.

AGENDA ITEM # 2: STATUS OF CLEANING CAPERS HALL

This matter was raised once again by COL Al Finch. BG Carter explained that he and several deans had met with representatives of the Physical Plant and Southeast Service Corporation. Several approaches to improve the cleaning of Capers Hall were discussed. Southeast review these proposed plans and provided a cost estimate that was unaffordable. Discussions are continuing, and an affordable resolution will be found before the fall 2002 semester.

AGENDA ITEM #3: EVALUATION OF ADJUNCTS

BG Carter explained that adjunct faculty must be evaluated. Adjuncts must administer the Student Evaluation of Teaching, and the academic dean/department head is to evaluate his/her adjunct faculty primarily on teaching. This evaluation is essential to justify renewing or not renewing the contract of an adjunct faculty member. This summer, BG Carter will visit each department to review adjunct evaluation.

AGENDA ITEM #4: BUDGET

BG Carter provided a handout documenting the impact on The Citadel of recent State Appropriation reductions. With these reductions, The Citadelís base State Appropriation for 2002-03 is expected to be $16,989,757, and that represents a reduction of 9.39% or $1,716,155 in the State Appropriation for 2001-02.

AGENDA ITEM #5: OVERLOADS

In light of the appropriation reductions just described, BG Carter stressed that prior approval must be obtained before an overload may be authorized for the fall 2002 semester. Requests for overloads must be submitted to the appropriate academic dean, and the Provost will give final approval.

LTC LeClercq asked if this means there will be a hiring/budget freeze or if student fees will be increased to address these reductions in appropriations. BG Carter explained that the latest reductions and the sequestering of funds were unexpected and were not planned for by the College. These actions by the State have been discussed by the Board of Visitors, and an additional increase in fees may be forthcoming. It is unlikely, however, that fees will be increased to address the entire expected appropriation reduction.

LTC Goodwin asked if the recent decision that the Governor did not have the authority to ask State Colleges and Universities to return State appropriations would have any effect on the financial situation. BG Carter indicated that there would be not impact because the money in question was never actually provided to the institutions.

AGENDA ITEM #6: SOUTH CAROLINA CORPS OF CADETS

BG Carter shared the Presidentís concern regarding the ethical health of the Corps of Cadets. Loyalty to the Cadet Company seems to have gained the upper hand over loyalty to the policies/principles of The Citadel. A "company code" seems to have become stronger even than the cadet honor code. From the beginning of their freshman cadre training, cadets are taught that "whatever happens in the company, stays in the company." This "company code" is especially evident relative to the taking of another cadetís property, especially the taking of property from freshmen by upperclassmen. In a recent survey conducted by the Office of the Commandant through the Cadet Chain of Command, $34,126 in stolen property was report for the 2001-02 academic year with $13,576 in estimated losses for the freshman class. During that same period, the Cadet Honor Court has not found a single cadet guilty of the honor violation of stealing. In fact, no cadet has been found guilty of the honor violation of stealing in the past five academic years. There seems to be an understanding among cadets that "borrowing and not returning" is some how different from stealing, and that providing "things" for upperclass cadets is part of freshman training. The President has taken up the challenge of trying to alter this "mind set of the Corps." He is meeting with freshman cadets by company, he has presented his concerns to the Board of Visitors, and he may be seeking the assistance of the Faculty.

AGENDA ITEM # 7: GROUNDBREAKING FOR PADGETT-THOMAS BARRACKS

BG Carter announced that the official groundbreaking for PT Barracks will take place before parade on Friday, 26 April. The ceremony will be attended by Senator Fritz Hollings of South Carolina and Senator Daniel K. Inouye of Hawaii. Senator Inouye chairs the Senate Armed Services Committee and was instrumental in obtaining the approval to include $15,000,000 for PT Barracks in the Federal Defense Budget. BG Carter encouraged attendance at the groundbreaking and other events of the weekend.

AGENDA ITEM #8: VETERANS PROGRAM

BG Carter shared the motion approved by the Education Committee of the Board of Visitors regarding a modified reinstating of the Veterans Program. The proposal previously presented to the Academic Board was approved with the caveat that the need for a full reinstatement of the veteran program for engineering will continue to be monitored. BG Carter explained that the consulting firm MGT of America has been retained to assess for the Lowcountry Graduate Center the need for additional graduate programs in the Charleston area. As part of this study, the need for a full-time day engineering program for veterans will be addressed.

AGENDA ITEM # 9: ELECTRONIC HOLDINGS IN THE LIBRARY

LTC LeClercq provided a handout documenting the necessity of moving totally to full-text electronic journals. Printed journals are becoming prohibitively expensive, many printed journals are never used, and electronic versions are more easily accessed by our students. The costs of lease/purchase agreements for electronic databases have required the Library to reduce book purchases dramatically, and this is an unacceptable situation. Journals for all disciplines will be reviewed beginning with those for Physics, Library Literature, and Business Administration. Those journals that are not being used in print format will be replaced with electronic versions, and print copies will no longer be available. COL Rembiesa indicated that converting to electronic journals in Physics would be supported. LTC LeClercq requested that the Academic Board share these matters with the faculty and provide comments and concerns by e-mail.

OTHER MATTERS:

COL Metts provided a handout on The Citadelís Performance Funding Rating for 2001-02. The cumulative score of 2.41 places The Citadel in the category of Achieves and that means the College will neither gain nor lose funding from its base level of appropriation.

COL Metts provided a handout reminding the Board of annual assessment reports that are due by 30 June and suggested that annual plans for the 2002-03 academic year might best be developed as part of the 2001-02 assessment process.

COL Metts announced that the recommendations of the Curriculum and Instruction Committee would be considered at the May meeting of the Academic Board.

There being no further business, the meeting was adjourned at 15:50.

Respectfully submitted,

 

Isaac S. Metts, Jr.

Dean of Planning and Assessment