DRAFT MINUTES

ACADEMIC BOARD MEETING

OCTOBER 23, 2001

AGENDA ITEM # 1: APPROVAL OF MINUTES

The minutes of the September meeting were unanimously approved as

written.

AGENDA ITEM # 2: FUNCTIONING OF THE WEBSITE

LTC LeClercq expressed concern that The Citadel website has gone

down on the average 15 times a day for some time. This causes

significant inconvenience for students working in the Library. The

traffic on the website is extremely heavy.

According to COL Metts a number of cadets are operating servers out

of their barracks rooms. ITS is in the process of identifying them and

disconnecting their computers from the system. In addition to solving

this problem, COL Metts indicated that the solution for the website

difficulties entails obtaining a more powerful server and getting it up

and running.

AGENDA ITEM # 3: ACADEMIC MEETINGS INVOLVING CADETS

COL Ozment reminded department heads that if they schedule meetings

involving cadets at times that overlap with required formations

(particularly the noon formation), they must schedule them on the second

Wednesday of each month (i.e., Sept 11, Oct 9, Nov 13, Feb 12, Mar 12,

Apr 9).

AGENDA ITEM # 4: ASSESSING GENERAL EDUCATION REQUIREMENTS

COL Metts distributed information about the CAAP, the Collegiate

Assessment of Academic Proficiency, and identified some of the issues

that must be resolved such as how we will administer the test and how we

will ensure that students will take it seriously.

He also distributed information about several free 45-minute

internet workshops on the test and how it might be used. He urged

department heads to go to the website identified in the memo and sign up

for one of the internet workshops to learn more about the CAAP.

AGENDA ITEM # 5: SACS

BG Carter provided an update on SACS. The Citadel has been assigned

a new Associate Executive Director of the Commission on Colleges, Dr.

Rudy S. Jackson.

He reminded department heads to continue their efforts to ensure

that we have on file official transcripts for all faculty, syllabi for

all courses taught, etc.

AGENDA ITEM # 6: CURRENT BUDGET

BG Carter announced that at present we anticipate a 4% reduction in

state appropriations that will result in a reduction of $748,236.

The Citadel Board of Visitors decided that if there was a reduction

this year, we would not refund any of the increase in tuition and fees,

but if no reduction occurred, we would.

BG Carter distributed a summary of a draft of a Citadel plan for

meeting the approximately $750,000 reduction. It will take the form of

reducing the travel budget, reducing the female assimilation account,

reducing the overtime budget, etc.

LTC LeClercq voiced a concern about any reduction in temporary

help, citing the Library’s dependence on temporary employees.

COL Finch expressed concern about reducing the female assimilation

budget. BG Carter said they would be looking carefully to see if there

are unexpended funds but acknowledged that this is a high profile area

for the college and that we must take care in making cuts in this

account.

BG Carter clarified that there is at present no hiring freeze but

that they may change after November 1st.

AGENDA ITEM # 7: ACADEMIC RESPONSES TO SEPTEMBER 11TH

COL Ozment and BG Carter have been discussing the need to offer new

courses or modify existing courses in the spring term to address issues

associated with the September 11th terrorist attacks. COL Ozment noted

that these might take the form of special topics seminars in individual

departments, cross disciplinary courses, honors seminars, etc. COL

Ozment asked department heads to share any plans they have along these

lines and said she would be getting together a group of faculty to

discuss how to address recent events through the curriculum or through

special programs.

Col Metts said that Professor Darden, who is teaching microbiology

this term, has reworked the class to focus on anthrax.

COL Moreland pointed out that Professor Feurtado will be offering a

course on Terrorism in the spring and may need to offer more than one

section because of increased interest in the subject.

COL Walker noted that other institutions on occasion provide

lecture series and produce edited books. We might look at this

possibility. We should also think of this as an occasion for helping

students examine issues of leadership.

LTC Gurganus said his German conversation students watch a German

news broadcast during each class and are getting first hand exposure to

Europe’s response to the tragedy.

COL Moreland announced that Mark Grossman, the Under Secretary for

Defense in the State Department, will give a lecture on campus on

Friday, December 7th, at 11:00. He has been invited here by Phil Lader,

the current holder of the West Chair.

AGENDA ITEM # 7: MISCELLANEOUS

BG Carter reminded department heads that we will be taking a

one-week break for Thanksgiving this year and emphasized that no one

should be canceling classes the previous Friday.

COL Metts made the observation that increasingly there is a

tendency for faculty to submit "I’s" "IP’s" and "NS" for midterm grades.

This has serious consequences for students and advisors since students

have no clear indication of their standing in their courses and cannot

make informed decisions about course withdrawal or seeking additional

help. At present, the withdrawal deadline is one week after the midterm

grading period ends, but there may be no reason to set it this late in

the semester if students cannot rely on midterm grades to help them make

decisions about withdrawal.

COL Moore pointed out that the 1950 formation continues to

interfere with planning for special events such as lectures. BG Carter

acknowledged this but indicated that there is little likelihood that the

1950 formation will be eliminated.

The meeting adjourned at 1610 hours.

Submitted by

Suzanne Ozment