MINUTES
ACADEMIC BOARD
JANUARY 25, 2000

BG H. S. CARTER, LTC J. A. LIPOVSKY, COL H. W. ASKINS, JR., COL R. A. MALONEY, COL R. E. BALDWIN, COL J. B. MCMILLIAN, COL M. A. BEBENSEE, COL W. B. MOORE, JR., COL J. R. BLANTON, COL L. W. MORELAND, COL C. E. CLEAVER, COL S. OZMENT, COL D. J. FALLON, COL D. H. REILLY, COL A. J. FINCH, COL P. J. REMBIESA, LTC A. W. LECLERCQ, COL F. W. SHEALY, LTC J. S. LEONARD, COL G. B. STALEY, COL G. L. WILSON

The meeting was called to order at 1520 hours by BG Carter.

BG Carter introduced and welcomed a guest, Professor Mary Steedly, an anthropologist from Harvard University, who will be conducting research on campus throughout the spring semester.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF DECEMBER 14, 1999 MEETING

COL Bebensee moved and COL Baldwin seconded the motion that the minutes be approved as written.

The motion passed unanimously.

AGENDA ITEM # 2: DISTANCE EDUCATION

COL Finch, chair of the Academic Board sub-committee on educational programs, reported that the sub-committee has reviewed a substantial body of material and that he attended a one-half day workshop on distance education. At present, 44% of all colleges and universities-including very prestigious ones-are offering courses through distance education to 1.62 million students.

On behalf of the sub-committee, COL Finch moved that The Citadel accept credit for graduate or undergraduate courses taken through distance education consistent with our current transfer credit policies (i.e., maximum number of hours that may be transferred, minimum grade that must be achieved for credit, equivalence of transferred courses to courses offered by The Citadel, etc.).

COL Baldwin seconded the motion which passed unanimously.

COL Finch indicated that the sub-committee needs direction for further initiatives in this area.

BG Carter circulated copies of an article from The State newspaper about an initiative on the part of USC to use NetGen, a software provider, to offer internet-based training in technology and engineering. One of their target areas, according to the article, is Charleston. Given the letter of intent that The Citadel and the College of Charleston have signed to establish a joint masters degree in Management Information Science, BG Carter will ask COL Metts to discuss this apparently competitive project by USC with Gail Morrison of the Commission on Higher Education.

BG Carter informed the Board that MG Grinalds continues to be interested in the College pursuing the development of distance education courses and/or programs.

AGENDA ITEM # 3: SUMMER SCHOLARSHIPS

COL Ozment announced that once again this summer, the College will provide funds for study abroad and internship opportunities to assist exceptional students in becoming more competitive for post-graduate fellowships (Rhodes, Truman, Fulbright, etc.) or for admission into a prestigious graduate or professional program. In order to be eligible, students must have an excellent academic record (typically, a cumulative GPR of 3.5 or higher) and must outline how study abroad or a unique internship would further his or her plans.

Department heads are asked to screen nominations from faculty in their departments and to provide endorsements for those they consider appropriate.

The designated deans will review department head recommendations and will, in turn, make a recommendation to the VPAA who will award the scholarships.

AGENDA ITEM # 4: FRESHMAN ACADEMIC INTERVENTION

BG Carter informed the Board that on Sunday, January 16th, the day before spring semester classes began, he and COL Ozment met with freshmen who earned less than a 2.0 and/or successfully completed fewer than 12 hours in the fall 1999 term.

The purpose of the meeting was to offer strategies for improvement, to remind students of available resources, and to answer students' questions about academic requirements and policies.

AGENDA ITEM # 5: FACULTY CONCERNS ABOUT EXAMINATIONS

BG Carter notified the Board that at least one faculty member has expressed concerns about students being permitted to exempt final exams, a practice that may result in pressure being exerted on other faculty to do the same. He suggested that the Board discuss policies regarding final exams at a future meeting.

AGENDA ITEM # 6: GENERAL ORDER # 12

The current draft of General Order 12 which includes suggested revisions from BG Carter was distributed to the members of the Board. The draft has been sent to Faculty Council for action. After Faculty Council deals with it, the Academic Board will consider it.

AGENDA ITEM # 7: POST TENURE REVIEW

BG Carter distributed a revised draft of the Post Tenure Review Policy.

BG Carter stated that after several department heads expressed concern about conducting post tenure review at the cluster level rather than at the department level, he requested clarification of state guidelines about "external review" from the Commission on Higher Education. He learned that as long as one member of the post tenure review committee is from outside the department, the process would be consistent with CHE guidelines. Accordingly, the latest draft calls for review at the department level. He asked the members of Academic Board to review the draft and be prepared to discuss and take action on it at the February meeting.

AGENDA ITEM # 8: FACULTY RECRUITMENT PROCEDURE

BG Carter circulated copies of the guidelines for conducting faculty searches. This topic will be placed on the agenda for discussion at a future meeting.

AGENDA ITEM # 9: SCHEDULE FOR MEETINGS

BG Carter indicated that the Board needs to plan for one or two additional meetings during the spring semester since there are a number of major issues to be resolved. He suggested February 8, February 15, or March 14 as possible dates and asked department heads to let him know which they prefer.

AGENDA ITEM # 10: NCATE BRIEFING

COL Reilly distributed materials to Board members about the upcoming NCATE Visit. He reminded everyone that the purpose of the visit is to validate the report submitted to NCATE by The Citadel through reviewing documentation and conducting on-campus interviews.

COL Reilly identified the members of the team and reviewed the issues that will be of special interest to the them, namely, the conceptual base of The Citadel's programs (learner-centered in teacher education and science-practitioner in school psychology); the diversity of students and faculty; governance; and institutional support for education programs.

MISCELLANEOUS

A notice of the guest speakers scheduled for spring semester was distributed.

Representative James Clyburn and Justice Sandra Day O'Connor will present Greater Issues addresses and author John Gardner will speak to all business administration majors.

BG Carter distributed the minutes of the last meeting of the Merit Pay Committee.

COL Cleaver asked about the status of the merit pay review.

BG stated that the deans have reviewed the salaries of all faculty members in their departments and are in the process of meeting with him and with department heads to discuss merit ratings and other salary needed adjustments.

BG Carter also provided copies of a memo to the education subcommittee of the Board of Visitors about the issues he will raise with the BOV at the next meeting on January 28th and 29th. One of the issues mentioned in the memo is a change in the age limits of matriculants into the Corps of Cadets. The new limits will be 17 to 23 years of age.

The meeting was adjourned at 1650 hours.

Submitted by
Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women