February 26, 2002

 

Draft Minutes

Academic Board Meeting

February 26, 2002

 

BG H. S. CARTER COL J. S. LEONARD
COL H.W. ASKINS, JR. MAJ R. P. CARROW for COL J.B. McMILLAN
COL J.R. BLANTON COL I.S. METTS, JR.
COL C. E. CLEAVER COL W. B. MOORE, JR.
LTC P. B. EZELL COL L. W. MORELAND
COL D. J. FALLON COL S. OZMENT
COL A. J. FINCH COL P. J. REMBIESA
LTC A. E. GURGANUS LTC P. M. ROSENBLUM
LTC A. W. LeCLERCQ COL F. W. SHEALY
  COL R. F. TICE
   
   
   

The meeting was called to order by BG Carter at 1515 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF 29 JANUARY 2002 MEETING

The minutes of the January meeting were unanimously approved as written.

AGENDA ITEM # 2: ADJUNCTS

COL Metts told department heads that each year requests for adjuncts (and overloads) must be resubmitted. He clarified that if a position goes unfilled, the salary for that position goes into the lapse account; it is not automatically available to cover costs of hiring adjuncts.

AGENDA ITEM # 3: BUDGET SUBMISSIONS

COL Metts informed department heads of a change to the adjunct budget request process. From now on, department heads must submit their requests directly to their dean who will consolidate them and forward them to the Provost who will submit to the VP of Finance one request for adjuncts for all departments.

COL Cleaver asked if any budget adjustments were made at mid-year. BG Carter explained that that did not happen. Some funds became available, but part of it was required to cover a $25,000 shortfall in the faculty recruiting budget for this year and 3% is being held in anticipation of another budget cut before the end of the fiscal year.

BG Carter indicated that if there are no further cuts, the VP of Finance plans to hold at least 2% in anticipation of another shortfall next year.

LTC LeClercq expressed frustration over being asked to submit a mid-year budget request, to which she never received a response. BG Carter said he would raise this with the VP of Finance to try to correct this in the future. COL Metts pointed out that collectively the requests totaled $5 million. BG Carter said that 1/3 of the requests was associated with filling vacant faculty positions. He noted that the budget situation has made it clearer than ever that we must do a better job of raising external unrestricted funds.

AGENDA ITEM # 4: GRADUATE GRADE POLICY

BG Carter distributed copies of a revised grading policy for the College of Graduate and Professional Studies. This policy has been endorsed by the Graduate Council.

COL Moreland asked how many students would be affected if this policy were in effect now. LTC Ezell said approximately twenty current students would be affected.

LTC Ezell noted that if the department head wishes to request an exception for a student who does not meet the grading standards, it would be helpful to stipulate certain conditions that students must meet.

COL Metts asked whether there is provision for an appeal or for filing a grievance. BG Carter responded that a student can appeal or file a grievance associated with a grade earned in a specific class but cannot appeal or grieve the implementation of the policy.

COL Finch moved and COL Askins seconded the motion that the revised grading policy for CGPS be approved. The motion passed unanimously.

AGENDA ITEM # 5: DAY STUDENT PROGRAM

BG Carter distributed a document outlining a proposal for reinstating, on a very limited basis, the Veterans Program.

BG Carter has developed a policy to accommodate cadets who are called to active duty for an extended period of time. It allows a student who has completed the fourthclass year, who has been called to active duty for a period of at least four consecutive semesters, and who is academically eligible for readmission to return to The Citadel as a student in the Day Student program.

COL Askins asked how many current students would be affected. The answer is none that we are aware of. Four cadets have been called to active duty this year, but none is expected to be away for four semesters.

BG Carter asked department heads to review the proposed policy and submit to him any suggestions, concerns, etc.

COL Rembiesa recommended that we have a similar policy for students who become disabled and cannot complete the cadet program.

AGENDA ITEM # 6: ENROLLMENT PROJECTIONS

BG Carter stated that the College will admit 615 students in the fall 2002 to fill the barracks. Given the current applicant pool, we are likely to establish soon a wait-list for incoming students.

AGENDA ITEM # 7: OTHER

BG Carter commented on the budgetary impact for state public colleges of USC-Beaufort's proposal to go from being a two-year to a four-year institution. The expectation is that no additional funds will be appropriated, so the same amount will be divided by a larger number of colleges.

BG Carter reported that new faculty have been hired in a number of departmentsóone in history, one in English, one in Spanish, one in biology, one in chemistry.

Mary Thornley, President of Trident Technical College, will be the speaker for the College of Graduate and Professional Studies Commencement ceremony.

BG Carter announced that the Commandantís Office has cancelled the 1950 formation and reverted to "All-Inís for accountability purposes. He noted that this makes it easier for cadets to begin studying earlier, with a less dramatic disruption, at 1950; but he acknowledged that the system still does not encourage cadets to leave the barracks to study in the library or seek assistance from academic support services.

The meeting was adjourned at 1600 hours.

Submitted by

 

Suzanne Ozment