Draft Minutes

Academic Board Meeting

January 29, 2002

 

BG H. S. CARTER
COL J. S. LEONARD
COL H.W. ASKINS, JR.
COL J. B.L McMILLAN
COL J. R. BLANTON
COL I. S. METTS, JR.
COL C. E. CLEAVER
COL W. B. MOORE, JR.
LTC C. M. DeMILLE
COL L. W. MORELAND
LTC P. B. EZELL
COL S. OZMENT
COL D. J. FALLON
COL P. J. REMBIESA
COL A. J. FINCH
LTC P. M. ROSENBLUM
LTC J. E. GOODWIN
COL F. W. SHEALY
LTC A. E. GURGANUS
LTC S. J. SILVER
LTC K. T. HENSON
CDR M. JONES for COL R. F. TICE
LTC A. W. LeCLERCQ
COL W. E. WALKER

 

AGENDA ITEM # 1: APPROVAL OF MINUTES OF 13 DECEMBER 2001

The minutes of the December meeting were unanimously approved as written.

AGENDA ITEM # 2: SUMMER SCHOLARSHIPS

COL Ozment reminded the Board that summer scholarship applications are due on February 15th. Each department head received a copy of the application form and was urged to reproduce it as needed.

AGENDA ITEM # 3: DEPARTMENTAL ADVISORS FOR INTERNATIONAL STUDENTS

COL Ozment relayed to the Board a request from CPT Janice Bedenbaugh, the Director of International Studies, that each department have one faculty member designated to serve as the advisor for international student majors. This will allow for more efficient and effective communication between the Office of International Studies and faculty advisors. COL Ozment asked each department head to send her the name of the faculty member who will work with foreign students.

AGENDA ITEM # 4: CLASS SCHEDULING

BG Carter reminded department heads to ensure that courses are scheduled at times most convenient for students. He cautioned against adhering to faculty preferences for days and times to the extent that the full range of class times is not utilized for core courses and upper division requirements with the result that students have difficulty getting the courses they need.

AGENDA ITEM # 5: ACADEMIC AWARDS

BG Carter raised the issue of the large number of academic awards ceremonies held across the campus each year, especially in the spring, and suggested having one event at which all academic awards would be presented.

COL Ozment indicated that COL Irby, Director of Cadet Activities, has requested that all academic awards be separated from the Cadet Activities banquet, so some other provision should be made this spring for presenting any academic awards that have been given at this banquet.

LTC Gurganus voiced support for retaining separate departmental events that allow for more attention to individual award recipients.

AGENDA ITEM # 6: LETTER OF OFFER TO NEW FACULTY

BG Carter distributed copies of the letter of offer sent to new full-time, tenure track faculty. The letter has been revised recently to include a requirement that the new employee's contract will not be activated until the College receives an official transcript of the highest degree earned. This will help us ensure that we have the necessary credentials on file in preparation for accreditation reviews.

COL Metts also drew the attention of department heads to another change in the letteróthe need for the department to negotiate in advance on the candidateís behalf for any credit for teaching at another institution.

AGENDA ITEM # 7: CHANGING ROLE OF THE REGISTRARíS OFFICE IN ACADEMIC ADVISING

COL Metts pointed out to the Board that over the years, The Citadel Registrar's Office has provided more advising services than most Registrar's Offices would be willing or able to provide. With the impending retirement of LTC DeMille and the arrival of a new Registrar, faculty need to be prepared for a change. Advisors will have to take more responsibility for knowing current policies and requirements, rather than relying so heavily on the Registrarís Office to answer students' questions.

AGENDA ITEM # 8: ROLE OF THE ADVISOR REGARDING CLEP

COL Metts asked that department heads remind the faculty in their departments of the policies related to the College Level Examination Program (CLEP). Students are not permitted to CLEP a course they have previously taken. If a student is enrolled in a course and takes and passes the CLEP exam before it is completed, the credit will be awarded.

In response to a question about gaining bypass credit by earning CLEP credit for a higher level course (i.e., SPAN 202), COL Metts explained that the current policy allows bypass credit to be awarded only on the basis of courses completed at The Citadel with a grade of "C" or higher.

LTC Gurganus asked whether the College could require that CLEP credit be awarded only at the time of admission, but COL Metts pointed out that there are sometimes legitimate situations of students who wish to and are capable of earning credit by CLEP.

COL Moore asked about going back to a genuine graduation ceremony. BG Carter noted that the College decided when the August commencement ceremony was eliminated to allow students who could demonstrate that they could meet degree requirements by the end of the summer to participate in May exercises. He acknowledged that it does complicate matters.

AGENDA ITEM # 9: GRADUATION CONTRACT REQUIRED FOR PARTICIPATION IN COMMENCEMENT

Students who have met the grade point ratio requirements and can demonstrate that they can complete their course work by the end of the summer will be allowed to participate in Commencement exercises. They must be prepared to enroll in courses, not complete their requirements through CLEP exams.

COL Metts shared with the Board a copy of the "Graduation Contract" that any student who wishes to participate in Commencement exercises (but will not actually complete degree requirements) must sign. Advisors should help reinforce the contractual nature of the plan.

AGENDA ITEM # 10: RESOLUTION FROM FACULTY COUNCIL ON SENIOR STATUS FOR FOREIGN STUDENTS

In December, the Faculty Council presented to the Academic Board a recommendation that an exception be made to grant 1A status to senior international students who have not completed all English core curriculum requirements. COL Metts pointed out that international students who take two semesters to complete ENGL 101 still have four semesters and three summers to complete the other three required English courses. While a few students have elected to postpone taking the final English course, data supplied by the Office of International Studies does not reveal that anyone has been unable to complete the requirement by the beginning of the senior year. COL Metts recommended, therefore, that the motion be rejected. The Board concurred unanimously.

AGENDA ITEM # 11: ENROLLMENT PROJECTIONS

BG Carter shared with the Board a copy of a memo he sent to BG Grinalds about enrollment for fall 2002. Current projections call for the admission of 615 new students to fill the barracks. At present, 375 deposits have been received.

BG Carter also distributed copies of the strength report from the Commandantís Office.

AGENDA ITEM # 12: MISCELLANEOUS

COL Metts distributed faculty load reports to each department head and asked that they be reviewed for correctness.

COL Metts reminded department heads that The Citadel must sent to CHE a statement of philosophy on advisory boards. Advisory Boards must actually meet and have an active role. Between now and March 15th each department head must let the Provost know whether they have one, plan to have one, or do not wish to establish one at this time.

BG Carter distributed a memo about 2002 Commencement speakeróSEN John McCain.

BG Carter told the Board that the College is monitoring closely the legal issue of prayer in Mess Hall at VMI.

BG Carter distributed copies of an article on Post Tenure Review from the AAHE Bulletin.

BG Carter relayed to the Board a request from the Admissions Office that department heads supply text they could incorporate into department-specific letters to send to applicants as they are accepted.

BG Carter shared with department heads the Fall 2001 grade profile. He told the Board that he and COL Ozment had had a meeting with returning freshmen with less than a 1.5 GPR. He also reported that 167 freshmen earned a 3.0 or higher in the fall term. Each received an individual note of congratulations from Dean Ozment.

Department heads were encouraged to attend the Gold Star Parade on February 1 at 3:45.

The Board unanimously agreed that subscriptions to The Department Chair should be continued.

BG Carter thanked LTC DeMille for her many years of dedicated service, and COL Moreland commented on her invaluable work as Registrar. The Board recognized her contributions with a round of applause.

 

Submitted by

 

Suzanne Ozment