24 September 1996

THE CITADEL ACADEMIC BOARD

OFFICIAL MINUTES

17 September 1996

BGEN R. C. Poole, LTC P. J. Rembiesa, COL M. A. Bebensee, COL S. D. Comer, COL J. W. Gordon, COL W. J. Macpherson, LTC P. E. Ross, COL R. A. White, LTC O. R. Emory, LTC A. W. LeClercq, COL I. S. Metts, Jr., LTC J. R. Blanton, LTC A. J. Finch, LTC R. R. Carter, COL D. H. White, COL D. H. Reilly, LTC G. L. Wilson, LTC J. S. Leonard, CAPT M. L. Boykin, COL J. A. Folley, COL H. W. Askins, Jr., LTC D. J. Fallon

AGENDA ITEM 1, APPROVAL OF MINUTES

The meeting of The Academic Board was held at 1515 hours on 17 September 1996, in Bond Hall, Room 161.

The Interim President of The Citadel, Brigadier General R. Clifton Poole, opened the meeting and introduced LtCOL Joel Heiser, who spoke on the United Way campaign for the 1996-1997 academic year. LtCOL Heiser emphasized that United Way was a key part of the community, and that The Citadel was a key player in that community. He asked for an increase in payroll deductions, and stressed the role that key workers played in helping to raise contributions.

The Interim President asked all department heads to be very diligent about selecting your key worker-representative. BGEN Poole indicated that, while he was not going to set a quota, he would, nevertheless, like to see the level of giving back to what it was five years ago.

He noted that, for the next Academic Board meeting, he wanted a room upstairs in Bond Hall, one that we could meet in, conference-style.

He stressed the need for promotion and tenure standards, that we need to continue to do well with standards -- we cannot let the process stall. We need to finish the process of getting our standards completed and in final form.

He provided an update on the college's legal status: everything was now between and among lawyers, as to the final outcome regarding court costs and settlement.

The Interim President indicated that he would leave up to the members of the Academic Board and their departments what to do about making up the Thursday classes missed because of Hurricane Fran. He wants them made up, and it is the Interim President's decision that we do so. He provided guidance that the department heads should indicate their solutions to the missed day of classes to the Interim Vice President for Academic Affairs, COL Metts.

The Interim President then excused himself from the meeting in order to attend to a conference phone call, and turned over the meeting to COL Metts.

With COL Metts now presiding, the minutes of the 26 August meeting were approved.

AGENDA ITEM 2, PERFORMANCE FUNDING/SPECIAL REPORT NO. 2 (CHE)

COL Metts dealt with key items of this report, such as indicators, institutional quality, and quality measures. He further noted that regarding any excess money available in the State's higher education budget, it would be decided if it would be devoted to the new assessment process.

AGENDA ITEM 3, FORMAT, STANDARDS AND PROCEDURES FOR CONSIDERATION FOR TENURE AND ADADEMIC PROMOTION

The Interim Vice President for Academic Affairs stressed that we would like for each department's presentation to be in the same format. (Please refer to handout distributed at meeting.) We want to get a complete set of procedures -- departmental and institutional. That is the goal. He discussed the process of how we had gotten to this point, and what we needed to do now.

Questions were raised in discussion (COL Bebensee, LtCOL LeClercq) regarding the category "Professional Relations." COL Metts noted that LtCOL Leonard would present this to The Faculty Council as a format. He also noted that "merit" issues were not a component of this process.

AGENDA ITEM 4, TRANSFER CREDIT

COL Metts stressed that we would be putting out an academic policy update to the SCCC on senior status, qualifying to order the class ring, hold cadet rank, etc. It will clear up a lot of matters, to include the "I" grade issue.

AGENDA ITEM 5, MAJORS COUNT BY DEPARTMENT

COL Metts went over this document (please refer to hand-out provided at meeting), which covers day undergraduate active duty (MECEPs/ECEPs), day undergraduate (Cadets - SCCC), and evening undergraduate. The document also reflects members affiliated in a minors program.

Discussion developed around the information contained in the document.

AGENDA ITEM 6, SCHEA CONFERENCE

COL Metts discussed the upcoming SCHEA conference, and urged everyone to send a representative or to attend themselves. It was important to go to this conference in order to see what was happening with assessment.

AGENDA ITEM 7, SET

He indicated that, last Summer, we had sent out to the Faculty Council, the Academic Board, the Deans, a copy of the Student Evaluation of Teaching Form, and said that the information so gained would be used in promotion and tenure and reappointment areas. It was very important for improvement of teaching, and that the information would go directly to the department head.

We are now being asked to look at two questions: 1) What would I want the student to tell me? and 2) If we are going to do this, are these the best questions to be asking?

We will also take these questions to Faculty Council, and that the SET would grow into a document we could work with. COL Bebensee and LtCOL Leonard both raised questions concerning implementation of the document.

AGENDA ITEM 8, MISCELLANEOUS ITEMS

COL Gordon covered GRE dates, the new History Department brochure (COL White), potential Maymester plans, etc. He distributed data on Dean's List and Gold Star performance over two academic years. CAPT Boykin invited all to attend the Political Science luncheon on 9 November.

The meeting was adjourned at 10:45.

Respectfully submitted,

John W. Gordon
Colonel, USMCR
Dean of Undergraduate Studies