21 February 1997

THE CITADEL ACADEMIC BOARD

OFFICIAL MINUTES

28 JANUARY 1997

MGEN R. C. Poole, COL H. W. Askins, Jr., COL J. M. Basel, COL M. A. Bebensee, LTCOL J. R. Blanton, CAPT M. L. Boykin, LTCOL R. R. Carter, COL S. D. Comer, LTC O. R. Emory, LTC D. J. Fallon, LTC A. J. Finch, MAJ W. C. Sharbrough III, LTC A. W. LeClercq, LTC J. S. Leonard, COL W. J. Macpherson, COL D. H. Reilly, LTC P. J. Rembiesa, LTC P. E. Ross, COL D. H. White, COL R. A. White, LTC G. L. Wilson

AGENDA ITEM 1 - APPROVAL OF MINUTES

The meeting of the Academic Board was held at 1515 hours on 28 January 1997, in Bond Hall, Room 333.

The Interim President of The Citadel, Major General R. Clifton Poole, MSC, opened the meeting. Minutes of the 26 November meeting of the Academic Board were approved as corrected. The minutes for the meeting of 12 December 1996 were approved as corrected.

MGEN Poole directed the Board to talk to faculty about their responsibility to RSVP to Citadel functions to aid in planning food requirements.

MGEN Poole discussed the current cadet situation, announcing that MGEN Grimsley has been appointed head of the committee to study the assimilation of women into the Corps.

There have been 36 female applications for the 97-98 AY, 16 since Christmas.

He also discussed that the state has not yet provided the funds for the implementation plan that The Citadel had been promised.

AGENDA ITEM 2 - REPORT FROM FACULTY COUNCIL--LTCOL JIM LEONARD

LTCOL Jim Leonard, Chair of the Faculty Council, reported that there has been a controversy between the Council and the Academic Board concerning the Faculty Manual. He brought forth the following items from the Council.

Faculty Council agrees to the proposal from the Academic Board that there should be a hard copy of the Faculty Manual in each department and in the library.

Page 4 of manual includes undergraduate degrees.

Page 6--Mission Statement--Faculty Council endorses the mission statement.

At this point, LTCOL Bebensee moved to accept the mission statement as sent to the Board of Visitors by the Strategic Planning Steering Committee.

The motion carried unanimously.

Page 19 --The indepth discussion of the Planning and Budgeting process should be moved to an appendix.

COL Reilly moved (seconded by COL Askins) that the discussion be moved to an appendix.

The motion carried unanimously.

Page 25 of May draft of the manual/page 21 of December draft--Department head search, Item 3:

COL Finch moved (seconded by COL Robert White) that the wording should read: "...at least a majority of the search committee should be from the department faculty..." instead of:"...at least a majority of the search committee must be members of the department instituting the search."

The motion carried unanimously.

Page 26 of May draft/page 22 of December.--Item 3-C--English Fluency Policy:

LTCOL Leonard noted that the Council agreed with the Board that the policy should be removed.

Page 43 of May draft/page 38 of December--Section U--Outside Work policy

LTCOL Leonard noted that the Council agreed to leave the statement concerning the Outside Work Policy in the manual.

Page 48-9 of May draft/page 42 of December--Choosing Department heads, section C-1.

Discussion ensued over the wording that reads "...This recommendation shall be made only with the concurrence of the majority of the faculty of the department."

COL Reilly moved (seconded by COL Askins) that the language not be changed.

A substitute motion (accepted by COL Reilly and COL Askins) requests that the Chair of the Faculty Council and the VPAA work out language acceptable to both the Board and the Council.

The motion passed on a voice vote.

LTCOL Leonard noted that the same problem in wording (i.e., on p. 43, the wording "...only..." exists related to Reappointment of Department heads.)

COL Reilly moved (seconded by COL Askins) that the Chair of the Faculty Council and the VPAA work out language acceptable to both the Board and the Council.

The motion passed on a voice vote.

Page 43 of December Draft, Interim Department Head

Faculty council recommends that Interim Department Heads be selected from current departmental faculty. The faculty manual states that the "...interim head shall be drawn from the tenured and tenure-track faculty of the department. The appointment shal be made...only with the concurrence of a majority of the faculty of the department."

Col Reilly moved (seconded by COL Askins) that this concept not be accepted.

The motion passed on a voice vote.

Page 61 of May Draft/page 54 of December--Banking or credit system which is under study.

LTCOL Leonard noted that the Council agreed to take this statement out of the manual.

Page 68 of May draft/page 60 of December--Incompletes

LTCOL Leonard noted that the Council originally wanted the entire semester to complete coursework. The Council agreed to the 30 day limit, but felt that language still needed to be worked out.

Note: current language reads: "The "I" must be cleared by the end of the first full month of the following semester, or the "I" will automatically be changed to an "f."

COL Reilly pointed out to the Council that on Page 59--Item # 1, the wording should refer only to cadets rather than undergraduate day students.

Note: current language reads: "The following grades are used to report the standing of an undergraduate student upon the completion of ech course (grading policies for graduate courses are presented in the Graduate Catalogue):..."

Page 71-72 of May draft/page 63 of December--Section J--Evaluation of Teaching--

LTTCOL Leonard presented new language from Faculty Council that places emphasis on teaching as a primary responsibility of faculty.

COL Reilly moved (seconded by COL Askins) to accept the language in principle, but recommended further editing for clarity and conciseness.

The motion passed on a voice vote.

Page 72 of May draft/page 63-4 of December--section 6-J--Evaluation of Teaching

CPT Boykin moved (LTCOL Bebensee seconded) that acronyms for the evaluation process not be used in the manual.

Page 64, December Draft--Evaluation of Teaching--Paragraph 3

LTC Rembiesa moved (seconded by LTCOL Emory) that "Faculty Council select the evaluation questions to be administered."

instead of: "The Faculty Council selects items from the Purdue University CAFETERIA student evaluation software package to e administered in every course..."

The motion passed on a voice vote.

Page 75 of May draft/67 of December--Cross-Registration

LTCOL Leonard reported that Faculty Council believes exceptions should be made for exceptional students.

No action was taken.

MISCELLANEOUS INFORMATION REPORTED BY MGEN POOLE

Recommendations concerning CDF budget were sent to Department Heads on E-Mail.

MGEN Poole appreciates the Faculty response to the Officer in Charge (OC) program. Approximately 28 faculty and staff volunteered, and more are needed.

The latest draft of the proposed AY 1997-1998 calendar, which has been approved by the vice presidents, was passed out.

ADJOURNMENT

The Interim President, MAJGEN Poole, adjourned the meeting at 1730.

Respectfully submitted,

MAJ W. C. Sharbrough III
Assistant to Dean of Undergraduate Studies

For: John W. Gordon
Colonel, USMCR
Dean of Undergraduate Studies