November 17, 1997

DRAFT

THE CITADEL ACADEMIC BOARD

OFFICIAL MINUTES

OCTOBER 28, 1997

MGEN R. C. POOLE, LTC A. W. LeCLERCQ, COL H. W. ASKINS, JR., MAJ MATT CHANDLER (for COL McPherson), COL R. E. BALDWIN, COL. R. A. MALONEY, COL M. B. BARRETT, COL I. S. METTS, JR., COL M. A. BEBENSEE, LTC W. B. MOORE, JR., COL J. R. BLANTON, LTC S. OZMENT, CAPT M. L. BOYKIN, COL D. H. REILLY, LTC R. R. CARTER, LTC P. J. REMBIESA, COL S. D. COMER, LTC G. B. STALEY, LTC D. J. FALLON, COL J. W. TREZ, SR, LTC A. J. FINCH, COL R. A. WHITE, MAJ T. EMANUEL (for COL Folley), LTC G. L. WILSON

The meeting of the Academic Board was held at 1515 hours on October 28, 1997 in Bond Hall, Room 333. MG R. Clifton Poole, Vice President for Academic Affairs, opened the meeting and presided.

AGENDA ITEM 1: APPROVAL OF MINUTES

The minutes of the September 23, 1997 meeting were unanimously approved.

ADDED ITEM: BARRACKS LOCK-DOWN ON OCTOBER 27

MGEN Poole invited members of Academic Board to express their concerns or ask questions about the Lock-Down in the Barracks which occured the previous evening for the purpose of locating illegal substances (alcohol, drugs, and firearms). LTC Rembiesa voiced disapproval and likened the event to activities carried out by authorities under totalitarian regimes. COL Barrett agreed and stated that while the technique may be effective, it sends a negative message to students and contradicts the honor system. Several people spoke in opposition to the lock-down occurring during ESP and interfering with students' ability to study. Both COL Barrett and LTC Rembiesa contended that the search was conducted without probable cause.

MGEN Poole indicated that the broad-based search was based on probable cause, that evidence existed that there were illegal substances on campus. In response to COL White's question about whether any such substances were found, MGEN Poole reported that five offenders had been identified. He explained that several cadets are being given drug tests as a result of last night's search. Those found with illegal substances will be brought before a Commandant's Board. They will be expelled if found guilty. COL Metts reported that MGEN Grinalds has presented a proposal to the Board that students not be allowed to resign to escape punishment. From now on, students will be able to resign only with the President's permission.

Several people spoke in favor of the lock-down and/or of the manner in which it was conducted. MAJ Emanuel stated that such events are designed to create a positive environment for those who do not have OR use illegal substances. COL Bebensee, who was in second battalion when the lock-down occurred, commented on the supportive reaction of most of the students.

AGENDA ITEM # 2: CLASS ABSENCE POLICY

COL Trez explained that a current policy statement has been distributed to all faculty and students. Some Board members were interested in the possibility of having absence reports logged in on the VAX so that faculty will have a permanent record to consult. Several department heads noted problems with students missing scheduled labs and exams to take military physicals. Board members from the ROTC departments indicated that they would work to correct the problem. COL Trez emphasized that it is the students' responsibility to make arrangements with professors if they must miss class and to alert the appropriate military department if there is a genuine conflict with a physical exam. MGEN Poole stressed the priority of scheduled tests and labs and asked that Board members all work to support the priorities.

AGENDA ITEM # 3: PARENTS' DAY

LTC Ozment summarized the results of a brief survey of faculty following Parents' Day 1997. Eighty-one faculty responded, reporting a total of 447 visits from parents (270 from parents of freshmen; 177 from parents of upperclassmen). Ten faculty recommended that the College eliminate the large number of conflicting events or set aside a separate time for faculty-parent conferences. Eight respondents recommended that parents make appointments with faculty in advance. Four suggested better advertising of faculty availability. Seven thought that trying to hold conferences prior to the mid-term grading period is useless. Five faculty stated that only department heads and those who teach freshmen should be required to be in their offices. However, 19 faculty, nearly of those who responded, said the event is worthwhile and should be continued even if the turnout is low. In the discussion that followed this summary, COL Bebensee suggested rescheduling the football game to late afternoon or evening and having conferences in the early afternoon, but several other Board members thought this would disrupt the faculty's weekend schedule even more. MGEN Poole pointed out that the Athletic Department contracts its games as much as ten years in advance, but that he would look into the possibility of more flexible scheduling for Parents' Day in the future.

Some Board members voiced concern about the appropriateness of discussing student grades with parents. MGEN Poole agreed to disseminate pertinent information from the Privacy Act to the faculty once again.

AGENDA ITEMS # 4 and 8: SUMMER SCHOOL & MAYMESTER

COL Comer raised concerns about the new summer schedule which provides for longer class periods meeting four days a week rather than five. He noted that students can only absorb so much at one time. The four-day week is especially problematic for four-hour classes. COL Reilly replied that other schools have made use of the four-day week successfully, that studies have found that students learn more in fewer, more concentrated periods. But, he pointed out, departments can request a five-day schedule if that better suits their course offerings.

COL Comer also mentioned the problems associated with cancellation of classes with low enrollments, especially if the courses are needed for graduation. He contended that faculty might receive less compensation to teach a small section but that the course should still be offered.

COL Reilly announced a plan to set an earlier date for course cancellation to force students to register earlier and to help faculty plan. A number of department heads opposed this idea, with the argument that students will not register until the last minute for financial reasons. COL Bebensee argued that the College discourages early enrollment by requiring that students pay for courses when they register. COL Reilly said that he would work with the Treasurer's Office to see if this might be handled differently. COL Staley moved and COL Wilson seconded that courses not be cancelled until the first day of class. There was some discussion about the inconvenience of such a late decision for faculty. COL Barrett offered a substitute motion that the faculty be polled about whether they would prefer an earlier decision. This motion received no second. The Board subsequently voted approval of COL Staley's motion. MGEN Poole confirmed that certain classes such as ENGL 101 and MATH 105 and 106 will be offered regardless of enrollment, based on the recommendation of the deans.

COL Reilly reminded the Board that summer school is very competitive in the Lowcountry. We will be recruiting from outside the Charleston area this year and opening the barracks to non-cadets to try to increase enrollment. This summer we will be offering two day sessions and two evening sessions. Courses will be taught in a four-day week unless departments request otherwise. Department heads should think about whether they wish to offer some courses in a five-day schedule rather than in the four-day schedule. COL Metts noted that the new schedule will pose problems for the SIS system. This topic will be brought up again at the November Academic Board meeting.

COL Reilly noted that more innovative courses are needed in the summer graduate program. He asked that courses be spread over all the sessions being offered and reminded department heads to take into account faculty salaries since this determines how many students must be enrolled in order for a course to run.

COL Carter asked about maximum faculty teaching load for summer; MGEN Poole indicated a two-course load. COL Baldwin raised questions about expenses for laboratory supplies being covered if summer school is self-supporting, and MGEN Poole answered that the Biology Department should present a standardized cost for such supplies.

MGEN Poole pointed out the College offers courses to support academic programs, not to support individual faculty members. Faculty are not entitled to summer teaching assignments. He clarified that while the summer program as a whole needs to be self-supporting, every individual course does not have to be.

A question was raised about whether a student can take overlapping courses in the day and evening Maymester/summer programs. MGEN Poole responded that we would need to look into this. The maximum number of hours a student can take during Maymester and summer school is fifteen (3 in Maymester; 12 in summer). The general rule is that a student cannot earn more than one hour of credit for each week of a course.

AGENDA ITEM # 5: FACULTY CLASS NOTES

LTC LeClercq indicated that in response to increased requests that class notes be available electronically, the Library is providing this service. She distributed a explanatory handout, discussed it briefly, and asked department heads to share it with their faculty.

AGENDA ITEM # 6: UPDATES ON STRATEGIC PLANNING, PERFORMANCE FUNDING, AND TRANSFER ARTICULATION POLICIES

Tabled.

AGENDA ITEM # 7: NCATE UPDATE

COL Carter reminded Board members of the NCATE visit, scheduled for November 8-12. He reviewed the tentative schedule and stated that a final schedule will be mailed out by the end of October. MGEN Poole emphasized the importance of the visit and asked for the cooperation of all departments.

AGENDA ITEM # 8: See above.

AGENDA ITEM # 9: CO-ED COUNCIL

Tabled.

AGENDA ITEMS # 10 and 11: PROCEDURES FOR REQUESTING TEACHING OVERLOADS/ REDUCTIONS and DEPARTMENT HEAD STIPENDS/ TEACHING LOADS

MGEN Poole informed department heads that they will be receiving copies of policy statements on faculty teaching overloads and reductions and on department head stipends and teaching loads. These documents can be discussed at the November meeting if necessary.

The meeting adjourned at 1700 hours.

Submitted by

Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women