October 23, 1997

THE CITADEL ACADEMIC BOARD

OFFICIAL MINUTES

SEPTEMBER 23, 1997

MGEN J. S. GRINALDS, COL J. A. FOLLEY, MGEN R. C. POOLE, LTC A. W. LeCLERCQ, COL. H. W. ASKINS, JR., MAJ MATT CHANDLER (for COL McPherson), COL R. E. BALDWIN, COL. R. A. MALONEY, COL M. B. BARRETT, COL. I. S. METTS, JR., COL. M. A. BEBENSEE, LTC W. B. MOORE, JR., LTC J. R. BLANTON, LTC S. OZMENT, CAPT M. L. BOYKIN, COL D. H. REILLY, LTC R. R. CARTER, LTC P. J. REMBIESA, COL S. D. COMER, LTC G. B. STALEY, LTC D. J. FALLON, COL. J. W. TREZ, LTC A. J. FINCH, COL R. A. WHITE, LTC G. L. WILSON

The meeting of the Academic Board was held at 1515 hours on September 23, 1997 in Bond Hall, Room 333. MG R. Clifton Poole, Vice President for Academic Affairs, opened the meeting and presided.

AGENDA ITEM 1: APPROVAL OF MINUTES

Approval of the minutes of the May 13, 1997 meeting had previously been tabled. COL Carter indicated that his name had been erroneously omitted from the roster of those present. With this correction, the minutes were approved. The minutes of the August 25, 1997 meeting were approved as written.

AGENDA ITEM 2: OPENING COMMENTS

MG Poole recognized MG Grinalds who made brief opening remarks. He told the Board how impressed he had been by the classes he had visited thus far. COL Folley extended an invitation to the President, senior administrators, and faculty to visit Air Force ROTC classes. COL Maloney and CPT Matthews issued similar invitations on behalf of the Navy and Army ROTC departments as well.

AGENDA ITEM 3: MINUTES ON VAX

LTC Ozment announced that the minutes of Academic Board meetings have been brought up to date on the VAX. All future Board meeting minutes will be placed on the VAX as soon as they have been approved.

AGENDA ITEM 4: INTERNSHIPS

LTC Ozment discussed the need for uniform requirements for internships taken for academic credit. She distributed drafts of new policy guidelines and a new internship application form which were discussed at some length by the Board. CPT Boykin expressed the hope that the College is committed to promoting internships and voiced the concern that the new guidelines seem intrusive and burdensome. LTC Ozment and MG Poole explained that the lack of a published policy has resulted in students receiving credit for internships that vary widely in the amount of time and work required. Another problem which has surfaced is that of students requesting course credit after their off-campus experience has been completed; in some cases, it has been difficult to determine the exact nature of the internship experience. Following further discussion, COL Wilson moved and COL White seconded the motion that the new policy guidelines and application form be accepted. The motion carried unanimously.

AGENDA ITEM 5: COURSE WITHDRAWAL DEADLINE

LTC Ozment proposed that the deadline for withdrawing from courses be set much earlier in the term, at the end of the fifth week. At present, she maintained, students seem to postpone making a commitment to their courses with the thought that they can always drop one or more of those in which they are experiencing difficulty. Several department heads opposed an earlier deadline, arguing that many faculty have not returned enough graded work prior to mid-term to let students know where they stand. CPT Boykin stated that students should be encouraged to remain in the course as long as possible. Since the majority of the Board expressed opposition, LTC Ozment withdrew her proposal.

AGENDA ITEM 6: NOTED CLASSROOM BEHAVIOR

COL Bebensee voiced concern that Tuesday and Thursday morning P. T. is causing students to be much more tired and much more prone to sleep in class. COL Wilson and others agreed; however, COL Barrett indicated that several seniors had reported to him that they had found morning P. T. beneficial, and COL Folley pointed out that cadets should be modifying their behavior by going to bed earlier the nights before morning P. T. MG Poole stated that BGEN Mace is considering using a different training model next year with drill and P. T. in the afternoon rather than in the morning. MG Poole agreed to convey to BGEN Mace the concerns that had been expressed and asked department heads to continue to monitor student performance and give him feedback.

AGENDA ITEM 7: EVALUATION PERIODS

COL Reilly raised the issue of whether faculty should provide information on their Personal Data Sheets that covers the academic year rather than the calendar year (as is currently the case). COL Metts noted adjustments would have to be made in the schedule for probationary reappointment evaluations and that annual evaluations would have to be reviewed in time for merit decisions. COL Metts stated that he would provide two different alternatives for the Board to consider at the November meeting.

AGENDA ITEM 8: PLANNING/ ASSESSMENT/ BUDGET/ RESOURCE ALLOCATION CYCLE OF THE COLLEGE

COL Metts distributed an outline of the Planning/Assessment/Budget Resource Allocation Cycle of the College (copy attached). He explained that department heads will be required to submit each fall a plan that specifies goals and objectives for the coming academic year. The plan should be based on the annual report of the previous academic year and current budget allocations. This year the Budget Review Committee will review each department's annual report, and the Strategic Planning Committee will review all annual plans.

AGENDA ITEM 9: ACADEMIC CORE REQUIREMENTS

MG Poole indicated that a document is being prepared that explains a variety of academic policies including the requirements for receiving the ring and being awarded rank. The document will be distributed to all faculty and students. MG Poole stressed the importance of department heads and academic advisors familiarizing themselves with the policies to ensure that they are giving students accurate information.

AGENDA ITEM 10: TEACHING OVERLOADS/ REDUCTIONS

Postponed.

AGENDA ITEM 11: DEPARTMENT HEAD STIPENDS/ TEACHING LOADS

Postponed.

AGENDA ITEM 12: MISCELLANEOUS

LTC Ozment announced that two-course overloads are not being approved unless students have a solid GPR (ideally a 3.0+) and need the overload to graduate on time. She asked department heads not to approve one-course overloads for students unless they had performed well when they took a regular course load.

LTC Ozment asked department heads not to send students with add forms after the deadline unless there is a true academic "emergency." Otherwise, students are not being permitted to add courses late. LTC Ozment also asked department heads to remind their faculty to calculate grades carefully. A significant number of grade change forms continue to come through. On yet another matter, LTC Ozment requested that department heads remind their faculty that students must remove incompletes awarded during the spring semester or summer school within 30 class days after the beginning of fall semester. LTC Rembiesa pointed out that the deadline for removal of incompletes should appear on the college calendar. LTC Ozment agreed that this would be done in the future and indicated that she would send a reminder this term to all faculty by e-mail.

CPT Boykin reminded the Board of the upcoming Communication across the Curriculum Conference and urged everyone to attend.

COL Askins announced that the Civil Engineering and Electrical Engineering Departments have received official word from ABET that both day and evening programs have been reaccredited.

MG Poole asked department heads to provide feedback on the success of the campus smoke-free building policy. He indicated that the policy was intended to apply to all tobacco products and that faculty should enforce it.

LTC LeClercq indicated that the Library has received a listing from ETV of the satellite programs available this year. MG Poole stated he would try to obtain funding for any program the faculty considered worthwhile.

MG Poole informed the Board that the academic deans are exploring Study Abroad programs and will have more to report at a future meeting.

ADJOURNMENT

The meeting adjourned at 1645 hours.

Submitted by

Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women