May 1, 1998

ACADEMIC BOARD MINUTES
APRIL 14, 1998

MGEN R. C. POOLE, LTC A. W. LeCLERCQ, COL H. W. ASKINS, JR., LTC K. J. JONES for COL W. J. MACPHERSON, COL R. E. BALDWIN for COL R. A. MALONEY, MAJ G. K. TESCH, COL M. H. EZELL for COL M. B. BARRETT, LTC W. B. MOORE, JR., COL M. A. BEBENSEE, LTC S. OZMENT, COL J. R. BLANTON, COL D. H. REILLY, CAPT M. L. BOYKIN, LTC P. J. REMBIESA, COL S. D. COMER, LTC G. B. STALEY, LTC D. J. FALLON, COL J. W. TREZ, SR., LTC A. J. FINCH, COL R. A. WHITE, COL J. A. FOLLEY, LTC G. L. WILSON

     The meeting was called to order at 1515 hours by MGEN Poole.

AGENDA ITEM # 1: APPROVAL OF MINUTES
     COL Bebensee moved and COL Comer seconded the motion that the minutes of the March meeting be approved as written. The motion passed unanimously.

AGENDA ITEM # 2: PROFESSIONAL STANDARDS REPORT
     MGEN Poole recognized COL Melvin Ezell to lead the discussion of the Professional Standards Report prepared by the task force he chaired.
     COL Comer expressed concern about Item 10 on Page 10. In his view, the file containing evaluations of the faculty member during the probationary period should be forwarded to the Faculty Tenure and Promotion Committee (FTPC). COL White argued that this is unnecessary since the department head and the department faculty would have already taken it into consideration in making their recommendation on tenure. COL Ezell said that because the evidence considered for a tenure decision is cumulative, the task force didn't think the probationary evaluations needed to go to the FTPC.
     COL Comer also asked about the reference to an "untenured department head" on Page 9 in an earlier draft. COL Ezell replied that there should not be an untenured department head, but COL Comer contended that in case there is, he or she should participate in evaluations. COL Ezell agreed to revise the statement to read that "the department head and all tenured members of the department" would participate to cover the eventuality of an untenured head.
     In response to a question about when departmental standards should be brought into compliance with the revised college standards, MGEN Poole stated that this should be accomplished by the fall 1998 term.
     MGEN Poole indicated that he would inform the Academic Board of the results of the final Faculty Council discussion when he receives those results. A final document will be approved by the end of the academic year and will then be submitted for review by The Citadel attorney and for approval by the Board of Visitors.

AGENDA ITEM # 3: DEPARTMENT HEAD STIPENDS AND TEACHING LOADS
     MGEN Poole pointed out that workloads vary from department to department depending on the number of majors, the range of programs offered, and the size of summer programs. At present, the heads of the departments of education and business administration have the heaviest workloads. For that reason, these two department heads will receive an 11-month contract rather than a separate stipend. The two department heads who will next be considered for 11-month contracts are those in psychology and the Daniel Library. Another step will be to look at salary adjustments for department heads who perform major service for matriculating students, etc.
     COL Comer questioned whether those with 11-month contracts would receive additional pay for teaching in the summer. MGEN Poole stated that this would not normally be permitted.

AGENDA ITEM # 4: AGENCY POLICY ON ALLOCATION OF SALARIES ACROSS THE BOARD
     LTC Finch asked for the justification of allocating pay raises across the board rather than providing merit increases. MGEN Poole explained that sometimes the State has mandated that the pay raise approved by the Legislature be used as a cost of living raise for all employees. In other years, the Academic Board has voted to give raises across the board because the percentage appropriated was so low and because there was no other cost of living adjustment. LTC Finch and COL Comer endorsed merit pay, contending that otherwise there is no incentive for faculty to excel. CPT Boykin disagreed that faculty performance is tied to merit increases. He argued that most faculty members are dedicated professionals who take pride in their work regardless of whether a significant pay raise is tied to their performance. COL Bebensee agreed, maintaining that morale problems result from selective distribution of the small amount set by the Legislature. There should be at least a small increase for everyone before merit pay is apportioned. MGEN Poole acknowledged that although aggregate salaries for Citadel faculty look good in comparison to those of faculty at other state schools, many individual salaries are out of line. Part of the explanation is that 33% of the faculty is over age 55 and informed the Board that he has asked for the development of an early retirement plan.

AGENDA ITEM # 5: ROLE OF DEPARTMENT HEADS IN CDF DISTRIBUTION
     LTC Wilson raised the issue of whether department heads could be given funds to attend a national conference each year so that he or she would not be competing with other faculty members for CDF funds. MGEN Poole agreed to try to obtain separate funding for each department head to attend a regional or national meeting. Beyond the funding for this one meeting, department heads should still be able to submit applications for additional travel funds. LTC Wilson voiced concern that the Faculty Development Committee apparently conducts all its business by e-mail and never meets to discuss proposals or request input from the applicant's department head. COL Reilly said he would direct the chair of the Committee to have at least one meeting each time funding decisions are being made.

AGENDA ITEM # 6: SUMMER SCHOOL PAY FOR FACULTY
     COL Reilly announced that the following policy would be followed for summer school pay: the professor will receive 7 1/2 % of salary for any course that must be offered and for any course in which 12 or more students are enrolled. If there are fewer than 12 students, the CGPS will work with the individual instructor to determine a reasonable salary. The instructor's rank and salary as well as the average enrollment in the courses offered by that instructor's department will be taken into account. COL Reilly informed the Board that the CGPS will be advertising in newspapers and on radio to attract more non-cadets.

AGENDA ITEM # 7: DEPARTMENT HEAD TRAINING
     COL Reilly stated that the quarterly periodical The Department Chair will be ordered by the College for each department head. He also let the Board members know that he has been investigating one to two-day training programs.

AGENDA ITEM # 8: COLLEGE-WIDE HIRING PROCEDURES
     MGEN Poole emphasized the need to require faculty applicants who are invited to campus to teach a class as part of the interview process.

AGENDA ITEM # 9: CLASS ATTENDANCE POLICY
     Postponed.

AGENDA ITEM # 10: MISCELLANEOUS
     COL Trez informed the Board members that the College has entered into a five-year contract with the Conflict Management Group, an international non-profit team with extensive experience to assist The Citadel in the transition to coeducation. The team has made two campus visits thus far, one in January and one in early April. The April visit included a presentation to faculty, staff, and selected students at the Communication across the Curriculum luncheon. A faculty retreat to help faculty develop their skills as communication facilitators and as interveners is planned for the fall. The team is also helping to develop a training program for cadet leaders and helping to train the trainers. In response to LTC LeClercq's question, COL Trez stated that the cost to the College is approximately $100,000. In response to COL White's question about other issues they are prepared to help with, COL Trez said that they will be focusing on the broader issue of improving communication across the campus.
     MGEN Poole asked department heads to submit their preliminary plans for post-tenure review before the end of the term.
     MGEN Poole also announced that each department head will be having a budget meeting with Gary Cathcart in the next few weeks. Department heads should be prepared to justify their budget requests, and each one should ask for faculty travel funds.
     MGEN Poole stated that next week he and COL Metts would go to Columbia to justify The Citadel's response to 6 of the 22 performance indicators. We will then learn from CHE how we rate. Further progress has been made with the Strategic Plan; needed funds have now been identified for each goal.
     Department heads were asked to consider sending copies of general e-mail messages to departmental secretaries to keep them informed of upcoming deadlines, etc.
     Department heads were encouraged to attend the final fine arts performances of the school year and to urge their faculty to as well.
     The Board was reminded that grades for seniors are due in the Registrar's Office at 1000 hours on Wednesday, May 6.

The meeting was adjourned at 1720 hours.

Submitted by

Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women