March 16, 1998

ACADEMIC BOARD MINUTES
FEBRUARY 17, 1998

MGEN J. S. GRINALDS, LTC A. W. LeCLERCQ, MGEN R. C. POOLE, COL W. J. MACPHERSON , COL H. W. ASKINS, JR., COL R. A. MALONEY, COL R. E. BALDWIN, LTC W. B. MOORE, JR., COL M. B. BARRETT, LTC S. OZMENT, COL M. A. BEBENSEE, COL D. H. REILLY, COL. J. R. BLANTON, LTC P. J. REMBIESA, CAPT M. L. BOYKIN, LTC G. B. STALEY, LTC R. R. CARTER, COL R. A. WHITE, COL S. D. COMER, LTC G. L. WILSON, LTC D. J. FALLON, MAJ J. A. LIPOVSKY (visitor), LTC A. J. FINCH, COL M. H. EZELL (visitor), COL J. A. FOLLEY

MGEN Poole opened the meeting at 1515 hours and invited the President, MGEN Grinalds, to make opening remarks. MGEN Grinalds expressed his appreciation to the faculty for the smooth start of the second semester and indicated that he is in the process of meeting with each of the departments.

AGENDA ITEM # 1: APPROVAL OF MINUTES
     COL Askins moved, and COL Bebensee seconded the motion, that the minutes of the January 20th meeting be approved. COL Maloney asked that the roster of those present be corrected to include his name. The suggestion was also made that the minutes for Agenda Item 2 be modified to make it clear that the issue of Department Head Stipends was not discussed. With these changes, the minutes were approved unanimously.

AGENDA ITEM # 2: ACADEMIC CALENDAR
     Department heads were asked to submit any changes to the 1998-1999 academic calendar by February 20.

AGENDA ITEM # 3: INTERNSHIPS
     LTC Ozment informed the Board that this semester several students are enrolled in two internships. Because the internship applications were not submitted on time, this was not discovered until it was too late for the students to substitute another course for one of the internships. LTC Ozment reaffirmed that the College wants students to undertake internships appropriate to their course of study, but students should use internship experiences to supplement classroom study, not replace it. LTC Wilson moved that students be permitted to enroll in only one internship per semester for a maximum of two internship experiences for which they can earn credit towards a degree.
     LTC LeClercq asked whether it was wise to restrict the number if one of the College's goals is to have students engaged in community service. MGEN Poole reminded the group of the difference between community service and internships for academic credit.
     In response to discussion about the problems associated with internship applications being submitted late, LTC Finch pointed out that often the delay results from the need to coordinate internship hours with the off-campus supervisor. He suggested that academic approval of the internship be separate from approval for campus leave. LTC Ozment agreed to work on this. The Board voted unanimously to support LTC Wilson's motion.

AGENDA ITEM # 4: PROFESSIONAL STANDARDS REPORT
     MGEN Poole commended COL Ezell, Chair of the Professional Standards Task Force, for the outstanding job his committee did in producing its report in a timely fashion and asked him to lead the discussion of the Task Force Report. COL Ezell began by explaining that the committee's goal was to clarify General Order 15. The committee has made very few substantive changes. COL Ezell then opened the floor for questions and comments. COL Blanton responded with a question about Section G on departmental standards and expressed the concern that the Faculty Tenure and Promotion Committee (FTPC) should consult departmental standards rather than members of the FTPC applying their own departmental standards to the evaluations of candidates from other disciplines. COL Ezell replied that the intent is for each department to develop its own standards, appropriate to its own situation and discipline but also consistent with college-wide standards. According to COL Ezell, the FTPC assumes that department guidelines have been reviewed and approved by the Academic Board. CAPT Boykin concurred that the department applies its own discipline-specific standards whereas the FTPC applies college level standards, and LTC Wilson pointed out that the candidate and the department head have opportunities to clarify any questionable points when they are interviewed by the FTPC. COL White reminded the Board that this is why careful crafting and deliberation of departmental standards are so important.
     COL Bebensee recalled previous discussions about the advisability of having cluster-wide committees to replace the college-wide FTPC in order to address the problem of different departments having very different standards. COL Askins noted that the recommendations would still have to go to a college-wide committee. From his perspective, although evaluation at the cluster level would slow down the process, it might make it even more sound. LTC Rembiesa stated that the process can't stop at the department or cluster level. It is the College as a whole that grants tenure and promotion, not just a department. MAJ Lipovsky and COL Ezell spoke in favor of the present arrangement. As MAJ Lipovsky pointed out, the democratic nature of the process protects candidates. Each member of the FTPC has to justify his or her vote. COL Ezell commented on the fact that candidates for tenure and promotion are increasingly impressive. On a related issue, COL Barrett stated his opinion that at all levels of the evaluation process, those preparing ballots should sign their names to them; at present they are submitted anonymously.
     LTC LeClercq asked about another section of the report: item 2 on page 16 which calls for the member of another department in the same cluster to serve on the departmental evaluation committee. Since the Library is no longer part of a cluster, this poses a problem for her faculty. According to MGEN Poole the Library would not be at a disadvantage. Since it supports and serves all departments, it could draw an ex officio member from any department. He added that it is not unusual for college tenure and promotion procedures to involve outside input. COL Comer indicated that the ex officio could be a valuable member, a resource person to provide additional input. COL Bebensee suggested that the ex officio might be an option rather than a requirement.
     COL Barrett questioned the reference to the "earned doctorate or its equivalent" in Section I. C. COL Ezell answered that "equivalent" credentials would have been determined by the administration at the time of employment. In that case, if it were not a matter being determined by the FTPC, COL Barrett recommended that the statement be deleted from the document.      Several Board members spoke in favor of candidates obtaining supporting materials from external sources. COL Ezell explained that this is always an option, one that some candidates have taken advantage of. MGEN Poole noted that it helps to ensure quality control to have external verification of scholarship, service, etc.
     CAPT Boykin raised another issue: that three years is not always enough time to determine a probationary candidate's quality, but MGEN Poole stated that if we wait longer, there is increasingly pressure on the evaluators to vote to continue the candidate. If the department follows the procedures conscientiously, there should be no surprises to the candidate. Tough decisions should not be passed on to the FTPC; they should be made at the departmental level.
     MGEN Poole said that the Academic Board would follow the same process the Faculty Council has adopted: that is, to forward written comments to COL Ezell and his committee. Academic Board members will vote on a final draft of the Task Force proposal at the March 17 meeting.

AGENDA ITEM # 5: FINE ARTS CREDIT FOR BAND MEMBERS
     COL White, Chair of the Board committee that examined the issue of fine arts credit for band members, referred the Board to the report from his committee and reviewed their proposal. In brief, the recommendation is to award three hours credit for four semesters of participation in the regimental band for a maximum of six hours for any one band member. On behalf of his committee, COL White moved approval of the proposal by the Academic Board but pointed out that the issue would still have to go to the College Curriculum Committee. In response to reservations about the precedent being established and some concerns that academic credit would be used as a reward for service to the institution, CAPT Boykin, the former faculty advisor for Band Company, explained that there is substantial academic content covered by MAJ Day in his instruction of the Band. CAPT Boykin contended that the music history and theory covered in band practice justify academic credit. COL Bebensee agreed and pointed out that no other musical group on campus receives comparable instruction. Moreover, MAJ Day has the credentials to award academic credit. MGEN Poole stated that even though the College does not have a Music Department, the issue of FTEs can be solved by listing the courses as offerings through an academic department, most logically through the Education Department. COL Askins recommended that MAJ Day be asked to supply an outline of course content to pass along to the Curriculum Committee. LTC Rembiesa moved and COL Comer seconded a substitute motion that the committee's recommendation be sent to the Curriculum Committee for clarification on whether the band program contains sufficient academic content. LTC Carter noted that this would only add another step but would accomplish little else. The substitute motion was defeated. The vote on the original motion passed 17 to 3. MGEN Poole thanked the COL White and his committee for their work.

AGENDA ITEM # 6: CLASS ATTENDANCE POLICY
     MGEN Poole asked Board members to consider the idea of "decriminalizing" class attendance, of leaving it to the faculty to handle, instead of trying to enforce class attendance policies with military punishments (i.e. demerits, confinements, etc.). He indicated he would bring this issue up again at a future date for in-depth discussion.

AGENDA ITEM # 7: NOMINATIONS FOR CADET RANK
     MGEN Poole asked department heads to solicit nominations for cadet officers from their faculty and send them to BGEN Mace. Faculty input for academic officers and ITS officers would be especially welcome.

AGENDA ITEM # 8: TEACHING OVERLOADS/ DEPARTMENT HEAD STIPENDS
     Postponed.

AGENDA ITEM # 9: COLLEGE-WIDE HIRING GUIDELINES AND PROCEDURES
     Postponed.

AGENDA ITEM # 10: MISCELLANEOUS
     MGEN Poole informed department heads that over the next few weeks photographers will be taking pictures in and around classes for a new viewbook and new recruiting brochures. The picture-taking will not interfere with classes.

     The meeting was adjourned at 1705 hours.

Submitted by

Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women