March 30, 1998

ACADEMIC BOARD MINUTES
MARCH 17, 1998

MGEN R. C. POOLE, LTC K. J. JONES for COL W. J. MACPHERSON, COL H. W. ASKINS, JR., COL R. A. MALONEY, COL R. E. BALDWIN, COL I. S. METTS, JR., COL M. H. EZELL for COL M. B. BARRETT , LTC W. B. MOORE, JR., COL M. A. BEBENSEE, LTC S. OZMENT, COL J. R. BLANTON , COL D. H. REILLY, CAPT M. L. BOYKIN, LTC P. J. REMBIESA, COL S. D. COMER, LTC G. B. STALEY, LTC D. J. FALLON, COL R. A. WHITE, LTC A. J. FINCH, LTC G. L. WILSON

     MGEN Poole opened the meeting at 1515 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF FEBRUARY 17th MEETING
     COL Baldwin moved and LTC Rembiesa seconded that the minutes of the February 17th meeting be approved as written. The motion carried unanimously.

AGENDA ITEM # 2: ACADEMIC REQUIREMENTS FOR CADET RANK HOLDERS
     COL Askins made a motion, which COL Baldwin seconded, to require that cadet rank holders have a 2.0 GPR in their majors in addition to a 2.0 GPR overall. In the discussion that followed, MGEN Poole clarified that at present any exceptions to the 2.0 cumulative must be approved by him. Furthermore, steps have been taken to ensure that cadets must be academically proficient in order to be members of cadre. Students who have not declared a major would only be required to meet the 2.0 overall GPR. The motion passed unanimously.

AGENDA ITEM # 3: TRAINING FOR NEW DEPARTMENT HEADS
     LTC Staley suggested that new department heads receive formal training. In conjunction with this suggestion, COL Metts pointed out that it would be helpful if department heads had a 12 or 18-month calendar of duties to guide them in their work. It was also noted that the names and telephone numbers of those in different areas of responsibility (finance, registration, etc.) would be useful. On the matter of training, COL Reilly noted that ACE offers one or two day training programs and will present those on campus. LTC Rembiesa indicated that he had just attended a very worthwhile conference for those chairing physics departments. MGEN Poole stated that he would find funds to bring ACE in for a tailored program for department heads or to send department heads to special external workshops. He also asked COL Reilly to investigate the subscription cost of The Department Chair, a periodical recommended by COL Comer.

AGENDA ITEM # 4: POSSIBLE TENURE CHANGES IN SOUTH CAROLINA
     LTC Finch expressed concern about legislation recently introduced to abolish tenure for most state college faculty and wondered what steps the college is taking to campaign against it. MGEN Poole replied that the college is keeping a close watch on what is transpiring and is lobbying against the legislation as appropriate.

AGENDA ITEM # 5: PROFESSIONAL STANDARDS REPORT
     MGEN Poole recognized COL Ezell who summarized the actions that have been taken by the Task Force that drafted the Report to discuss its contents with the college community. At this point, the Committee has received input from Academic Board, Faculty Council, and from the faculty at large. The Task Force has incorporated most of the suggested changes which COL Ezell reviewed for the Board.
     COL Ezell called attention to Section G where an attempt had been made to tie departmental standards to college standards. CAPT Boykin asked about what would happen if the departmental standards were higher than the college standards, whether the Faculty Tenure and Promotion Committee (FTPC) could overrule a departmental decision to deny tenure or promotion. COL Metts pointed out that since a faculty member is tenured in a department the departmental standards are the crucial ones. COL Blanton also observed that if the department had done its job during the probationary period, this sort of conflict should not arise. If there is a disagreement, the deans serve as arbitrators.
     COL Comer raised questions about faculty credentials, specifically about whether those with master's degrees are always to be excluded from tenure. MGEN Poole responded that he is holding the line for new faculty to have terminal degrees in order to continue to improve the faculty profile.
     COL Metts asked if Section E on page 3 should be rephrased to indicate that credit toward tenure would only be considered for those who had taught elsewhere in a tenure track position. COL Ezell agreed that this was probably correct and said he would check.
     COL Ezell told the Board that Section A on page 4 had generated much discussion among Faculty Council members. The provision that each course taught will be peer reviewed raised concerns about the amount of time that would be involved. COL Reilly stated that another major issue has to do with inter-rater reliability, and COL Metts expressed the need for standard procedures for use college-wide. COL Ezell explained that the approach was taken directly from "best practices" but acknowledged the problems.
     COL Metts suggested that each time "student evaluation" is mentioned in the Report the phrase "The Citadel's Student Evaluation of Instruction" be used to make plain which evaluation instrument is intended.
     COL Ezell said that Faculty Council will discuss the Report one more time. Therefore, MGEN Poole determined that the Academic Board would vote on the final draft at its April meeting. MGEN Poole once again commended COL Ezell and his task force for their work.

AGENDA ITEM # 6: AGENCY POLICY REGARDING ALLOCATION OF SALARY RAISES ACROSS THE BOARD
Postponed.

AGENDA ITEM # 7: PHYSICAL TRAINING AT MID-TERM
     MGEN Poole will ask the Commandant's Office to cancel morning p. t. for two sessions at mid-term. Department heads were asked to send an e-mail to LTC Ozment by March 20 indicating which Tuesday and Thursday would be best.

AGENDA ITEM # 8: ROLE OF DEPARTMENT HEADS IN CDF DISTRIBUTION
     Postponed.

AGENDA ITEM # 9: ON-LINE COURSE WORK
     COL Metts indicated that with more and more colleges offering distance learning opportunities and more and more students requesting such courses, The Citadel will have to develop a policy on courses taught over the internet (and also on awarding credit for experiential learning). He asked department heads to be thinking about the content of such a policy.

AGENDA ITEM # 10: SUMMER PAY FOR FACULTY
     Postponed.

AGENDA ITEM # 11: MISCELLANEOUS
     MGEN Poole commented on college-wide hiring. He urged departments to make every effort to hire African Americans. He noted that some progress had been made this year in hiring women. He also asked department heads to be sure candidates were asked to teach a class in addition to making a scholarly presentation to the members of the department.      MGEN Poole requested that department heads remind their faculty not to sign cadet leave cards unless they are giving their permission for the student's absence.
     On April 24 and 25, army contract cadets will be away for a mandatory Field Training exercise; they will miss Friday afternoon classes. MGEN Poole asked department heads to explain to faculty how important this exercise is to the contract students but stressed that students are not permitted to miss scheduled tests or labs or to turn in papers or projects late.
     MGEN Poole asked for nominations from department heads of outstanding students, rising juniors and senior, for study abroad and internship opportunities. He reported that the college has been given funds to provide these experiences to help gifted students prepare for postgraduate scholarships (Rhodes, Truman, etc.).

The meeting was adjourned at 1700 hours.

Submitted by

Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women