July 30, 1998

ACADEMIC BOARD MINUTES
MAY 27, 1998

MGEN J. S. GRINALDS, MGEN R. C. POOLE, LTC D. J. FALLON, COL H. W. ASKINS, JR., LTC A. J. FINCH, COL R. E. BALDWIN, LTC A. W. LeCLERCQ, COL M. A. BEBENSEE, LTC J. S. LEONARD, COL J. R. BLANTON, COL I. S. METTS, JR., CAPT M. L. BOYKIN, LTC W. B. MOORE, JR., LTC R. R. CARTER, LTC S. OZMENT, COL C. E. CLEAVER, COL J. W. TREZ, SR., COL S. D. COMER, COL R. A. WHITE, COL M. H. EZELL, LTC G. L. WILSON

The meeting was called to order at 1130 hours by MGEN Poole.

MGEN Grinalds distributed a memorandum outlining the procedure that will be followed in conducting the search for a Vice President for Academic Affairs.

MGEN Poole made a number of announcements. He first recognized COL Cleaver and LTC Leonard who have taken on the role of head for the Mathematics and English Departments, respectively. He also welcomed COL Ezell to the Board in his new role as the 1998-1999 chair of Faculty Council.

Other announcements were as follows:

Orientation for new department heads is scheduled for August 24th.

There have been two resignations in the Education Department. As a result of these resignations and vacancies that already existed, the Education Department will be recruiting for five new faculty. One position is being moved from the Department of Mathematics and Computer Science to the Education Department over the objections of the head of the Department of Mathematics and Computer Science. The College will continue to explore ways to meet the potential need for another professor of computer science.

Four other positions will be filled two faculty and two staff. A memo is forthcoming.

MGEN Poole is working with COL Holland, the Vice President for Finance, to address faculty salary inversion and compression over a three year period.

AGENDA ITEM # 1: APPROVAL OF MINUTES

COL Askins moved and COL Baldwin seconded approval of the minutes of the May 5, 1998. COL White commended LTC Ozment for the quality and timeliness of the minutes. The motion to approve the minutes passed unanimously.

AGENDA ITEM # 2: CORE CURRICULUM PROPOSAL

MGEN Poole proposed that discussion of the Core Curriculum Committee Report be postponed until the first Academic Board meeting in the fall.

AGENDA ITEM # 3: PROFESSIONAL STANDARDS DOCUMENT

COL Metts distributed a document detailing his concerns (copy attached).

  1. COL Metts recommended that the statement about faculty appointments in the introduction to Section I. B. be clarified. COL White moved approval and COL Bebensee seconded the motion; approved unanimously.
  2. COL Metts recommended clarifying the policy for earning credit toward the probationary period in Section I. E. COL Bebensee moved approval and COL Askins seconded the motion; approved unanimously.
  3. COL Metts recommended clarifying the procedure in I. F. for providing official notification of an extension of a probationary period. COL Bebensee moved approval and COL Comer seconded the motion; approved unanimously.
  4. COL Metts recommended adding the phrase "in writing" after the word "presented" in Section I. G. COL Askins moved approval and COL Baldwin seconded the motion; approved unanimously.
  5. COL Metts recommended clarification of Section I. H. which covers procedures for external review of tenure candidates. Considerable discussion followed about the need for external review. CPT Boykin objected to the requirement as unnecessary, pointing out that any faculty member who has published in refereed journals has already undergone external review. COL Metts explained that the procedures only require external review for tenure at the highest level (i.e. at the full professor level). Departments will determine whether external review is necessary at other levels. LTC LeClercq opposed external evaluations as a burdensome additional step in an already lengthy process and objected particularly to department heads being expected to identify appropriate external reviewers. In response to the latter, COL Metts noted that the reviewers will be named by the departmentís promotion committee, not by the head. COL Comer and LTC Leonard spoke in fa vor of external review, with LTC Leonard making the point that since the process is so widely adopted, it would lend credibility to The Citadelís process. COL White questioned the statement that external evaluations would be anonymous and said that the candidate would have the right to know the identify of the evaluators if the decision was negative. MGEN Poole suggested that the procedure be amended to require that at least one of the external evaluators will be drawn from a list of individuals chosen by the candidate and that the names of reviewers be withheld but that information about their background and credentials be provided. COL Baldwin moved that COL Mettsís recommendation as amended by MGEN Poole be approved. COL Askins seconded the motion which passed unanimously.
  6. COL Metts recommended changing the title of Section II. C. and renumbering to make it parallel to Section I. COL Metts proposed using the same wording to apply to promotion as that approved for Section I. H. on tenure. COL Askins moved approval and LTC Finch seconded the motion; approved unanimously.
  7. COL Metts recommended changing Section II. C. 1.c. about service to refer to that performed "without compensation." Following discussion about what constitutes "service" as opposed to what constitutes "professional activity," COL Metts became persuaded that the change was not necessary and withdrew the recommendation.
  8. In his memorandum, COL Metts had proposed changing the wording in Section II. C. 2.a. but withdrew the recommendation when he realized he had misread.
  9. COL Metts recommended clarification of Section II. B. on "Eligibility for Promotion." MGEN Poole stated that two years ago the Board of Visitors mandated that professors be tenured at the latest possible time. He suggested that the document read that "Any reduction in the time in rank for promotion will normally [rather than "must"] coincide with the reduction of the probationary period for tenure . . . ." COL Finch moved approval of the recommendation with this revision. COL Comer seconded the motion, which passed unanimously. MGEN Poole recommended further that a statement be added mandating that any professor denied promotion wait at least one academic year before applying for promotion again. CPT Boykins moved approval and COL Askins seconded the motion; approved unanimously.
  10. COL Metts raised the issue of when cumulative reviews are to be conducted for probationary faculty (Section III. A.). He pointed out that at present they are conducted at the end of the third year and when the probationer applies for tenure, but the draft document refers to cumulative reviews each year leading up to tenure. He recommended adhering to the present procedure. LTC LeClercq moved approval and COL Comer seconded the motion; approved unanimously. On another issue addressed in this section of the document, COL White objected to the involvement of a faculty member from another department in the cumulative review process. A motion by CPT Boykin, seconded by LTC Moore to eliminate the role of external participants was defeated. A motion to select a senior faculty member from another department with input from the faculty member being reviewed was made by COL Comer and seconded by COL Baldwin. It was approved unanimously. CPT Boykin moved and COL Baldwin seconded the motion that the external participant be a voting member of the evaluation committee. The motion passed unanimously. Discussion on the Professional Standards document concluded with MGEN Poole once again thanking the members of the task force who drafted it and the members of the Academic Board for thoughtful, thorough consideration of it.

AGENDA ITEM # 4: EDUCATION DEPARTMENT

MGEN Poole informed the Academic Board that because the Education Department was placed on probation by NCATE, he and COL Reilly were asked to appear before a committee of the State Department of Education which ultimately agreed to continue The Citadelís teacher certification program for one year. MGEN Poole told the members of the Board that the concerns of NCATE and the State Department of Education focused on faculty and student diversity, on the conceptual philosophy of the department, on the use of adjuncts to supervise directed teaching, and on the attention to special education in the undergraduate curriculum. The Education Department will be cutting back on the number and range of programs it offers to enable faculty and resources to be directed into the programs that will be most productive and that will best serve the needs of the state and the community. The State Department of Education will send a team of evaluators back to the campus in the spring of 1999, and NCATE will return in the spring of 2000.

MGEN Poole announced that the nationwide search for a new head of the Education Department has been unsuccessful. When the members of the department were asked for recommendations about leadership for the immediate future, they requested that COL Reilly be given a two-year appointment as interim head. COL Reilly will continue to chair the Graduate Council, but the academic departments that presently report to Dean Reilly will be reporting to one of the other two deans.

AGENDA ITEM # 5: MISCELLANEOUS

MGEN Poole reminded the Academic Board that faculty will be expected to participate in on-going assimilation training in the fall.

MGEN Grinalds has charged MGEN Poole with chairing a task force on on-line distance education. Discussions have begun on the possibility of offering a degree in military history through an on-line program. MGEN Poole said he would update department heads at the first Academic Board meeting in the fall. COL Ezell pointed out that the College might use on-line courses to reach greater numbers of minority students.

LTC Ozment distributed a new form for faculty to use when assigning incompletes and asked that department heads have their secretaries distribute the forms to the faculty.

At this point, MGEN Poole turned the meeting over to COL Metts and excused himself to allow the members of the Board to elect two representatives to serve on the VPAA search committee. LTC LeClercq nominated COL Askins who declined the nomination. LTC LeClercq then nominated LTC Finch and CPT Boykin nominated COL Baldwin, both of whom were unanimously approved.

The meeting adjourned at 1530 hours.

Submitted by

Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women