MINUTES
ACADEMIC BOARD
AUGUST 23, 1999

BGEN H. S. CARTER, LTC J. A. LIPOVSKY, COL H. W. ASKINS, JR., COL R. A. MALONEY, COL R. E. BALDWIN, COL I. S. METTS, JR., COL M. A. BEBENSEE, COL W. B. MOORE, JR., COL J. R. BLANTON, COL L. W. MORELAND, COL C. E. CLEAVER, COL S. OZMENT, COL D. J. FALLON, COL D. H. REILLY, COL A. J. FINCH, COL P. J. REMBIESA, MAJ PEASLEY for LTC K. J. JONES, COL F. W. SHEALY, LTC A. W. LeCLERCQ, COL G. B. STALEY, LTC. J. S. LEONARD and COL G. L. WILSON

The meeting was called to order at 1300 hours by BG Carter.

AGENDA ITEM # 1: APPROVAL OF MINUTES
The minutes of the May 4, 1999 meeting were approved unanimously.

AGENDA ITEM # 2: RESIDENCY FOR SCHOOL PSYCHOLOGY PROGRAM
COL Reilly presented a recommendation from Graduate Council that students pursuing a graduate degree in School Psychology meet a residency requirement of two consecutive terms in which they maintain full-time status (9 hours of coursework) and engage in a large field placement (details in attached document). LTC Leonard moved and COL Baldwin seconded the motion that the recommendation be approved. The motion carried unanimously.

AGENDA ITEM # 3: ADVERTISING/HIRING PROCEDURE FOR ADJUNCT APPOINTMENTS
COL Bebensee asked for clarification on the advertising and hiring procedure to be followed when making adjunct appointments. BG Carter explained that the deans have been discussing this issue. COL Carpenter, the Director of Human Resources, has been consulted as well. Two procedural documents-one dealing with part-time faculty and one dealing with full-time, whether temporary or permanent-have been drafted. BG Carter and COL Carpenter will meet with the President to present a recommendation that the College have two processes. The process for hiring full-time faculty would have four check points:

  1. approval to initiate a search;
  2. approval of the advertisement copy, the salary range, the composition of the search committee;
  3. review of the candidate pool to verify that a diverse, representative pool has been established and approval to invite candidates for on-campus interviews; and
  4. approval to make an offer. BG Carter stated that the intent is for Human Resources to support the process which the faculty will continue to control. LTC Leonard and COL Moreland emphasized the need some departments have for early approval of their searches in order to meet deadlines for advertisements in professional publications. LTC Leonard also mentioned the need for flexibility for some full-time appointments as well as for part-time ones. For example, an adjunct initially hired to teach two courses might prove to be needed to teach four based on larger enrollments. COL Staley asked about the possibility of providing benefits to adjuncts. BG Carter explained that at present The Citadel has 164 approved faculty positions with 162 of those as fixed positions. Benefits can only be offered to someone who is filling a position; that is not usually the case for adjuncts. BG Carter indicated that he is presently analyzing the case for requesting more faculty positions from the state Budget and Control Board.
AGENDA ITEM # 4: STATUS OF FACULTY RAISES
COL Finch asked about the status of faculty raises. BG Carter reported that the salary increase approved by the state will be effective October 1. The state approved of 3%. The President is expected to ask COL Holland to come up with the other . BG Carter has suggested that a 3% increase be given across the board and that CDF funds be used for merit pay awards. Salary increases resulting from promotions will take effect September 1st, so the across-the-board increase will be figured on the new base salary.

CDF approved a request for approximately $3,000,000, including $440,000 for faculty merit pay. The large sum requested for merit pay resulted in the omission of some other funds that have been requested in recent years including money for achievement awards and money to support faculty fellowships.

BG Carter will appoint a committee with representatives from Faculty Council and Academic Board to work on developing the procedure for making merit awards. He asked COL Baldwin, COL Bebensee, and LTC Leonard from Academic Board to serve on the committee. They will be joined by COL Earhart from Finance and three members named by Faculty Council. The committee will issue a report by October 15th.

COL Askins raised the issue of increasing the department head stipend which has been static for many years. COL Ozment told the Board that this was part of BG Poole's budget request in the spring but that it did not receive priority from the vice presidents when they ranked requests. Not even all the top priority requests were funded. Of the $196,000 needed to support top priority academic requirements, the Board of Visitors approved $150,000. BG Carter suggested that a different strategy might be employed. For instance, the contract for department heads might be extended from nine months to ten months rather than attach a stipend to the position. A committee of Academic Board might develop a proposal. BG Carter asked those willing to serve on such a committee to e-mail him.

COL Baldwin asked if the $440,000 that has been approved by CDF is a one-time or a continuing award. BG Carter replied that he is still clarification on that score.

BG Carter stressed that the institution does not ever again want to be in a position of having funds available and not having a process for awarding those funds.

AGENDA ITEM # 5: MISCALCULATION OF FRINGE BENEFITS
COL Finch asked about the truth of a rumor that The Citadel had miscalculated fringe benefits and had turned in $1.5 million to the state. BG Carter said that according to COL Holland, The Citadel's actual carry over was $58,000.

In anticipation of needing to leave to attend a vice presidents' meeting, BG Carter made a number of announcements:

Two other committees need to issue a report by October 15th : the Post- Tenure Review Task Force and the Core Curriculum Oversight Committee. COL Staley asked where departments are in the Post Tenure Review process. COL Metts responded that several departments (English, Political Science, Civil and Environmental Engineering) conducted post tenure reviews of selected faculty this past year and that all departments are supposed to have created a schedule for post tenure review and sent a copy to the designated dean.

The Citadel is presently exploring the possibility of offering a joint Master of Science degree with the College of Charleston in Computer and Information Management Science. A proposal was submitted to CHE early in August.

In response to the local college merger question, MUSC and the College of Charleston have developed a proposal to create a Graduate Center. The Citadel has expressed an interest in being involved. BG Carter emphasized that The Citadel would maintain control of its own programs.

BG Carter described a prospective change to the cadet 24-hour schedule that will be tested this fall term. According to the plan, evening study period will begin at 8:00 instead of at 7:30. There will be a mandatory accountability formation at 7:50. All cadets, including athletes, will participate in this formation. Sports practice, club meetings, etc. must conclude in time for cadets to be in formation at 7:50. Changes will also be made to the evening meal schedule. Until Parents' Day, freshmen will march over to dinner at 6:15 and will eat family style in a separate section of the Mess Hall. Upperclass cadets will have a cafeteria style dinner at any time they choose between 5:00 and 7:30. This schedule change will be closely monitored and evaluated by a committee of staff members and cadet leaders. BG Carter explained that this has been a controversial issue for the Board of Visitors. A committee of the Board has recommended that it be approved on a trial basis, but the full Board will hold a conference call to make a final decision later this week. BG Carter indicated that he and COL Ozment were consulted by the Commandant. BG Carter also discussed it with COL Mood and COL Rhoad of the Board of Visitors.

COL Staley asked about the implications of the change for Fine Arts programs if the schedule change is implemented. COL Ozment stated that the programs would need to begin at 8:15 to give students time to get to the auditorium following formation. Academic events such as fine arts programs, lectures, tutoring sessions, etc. can be scheduled during ESP as long as they do not interfere with the 7:50 formation.

BG Carter also announced a change to the Physical Training requirement. Cadets will participate in morning PT on Mondays and Thursdays until 95% of the cadets in their company pass the PT test. After that, cadets in that company will be permitted to engage in individual PT. The Commandant's Office expects most cadet companies to meet the standard set by Parents' Day.

The President has approved a change to the date and time of the Ring Ceremony. BG Carter distributed a copy of a letter sent to MG Grinalds by the Regimental Commander and the president of the senior class recommending that the ceremony be held on Friday afternoon before Parents' Day (rather than on Thursday). Details will be communicated to the faculty as soon as they are final.

COL Reger will be preparing regular written reports for the Board of Visitors. BG Carter said that he will provide copies to the Academic Board.

BG Carter announced two changes to the fall schedule. Given that the faculty has not yet had an opportunity to hear from the new VPAA about his goals for the year, there will be a general faculty meeting with presentations by the President, the VPAA, and the Chair of Faculty Council instead of a Faculty Colloquy.

Also, there will be a change to the Convocation. When the event was held in the evening for the entire Corps, some faculty were unable to attend since they were teaching graduate courses, and the program was somewhat duplicative for upper class cadets. This year, there will be a Freshman Convocation to establish an appropriate academic emphasis for the incoming students at the beginning of the school year. The speaker will be Dr. Tony Redd, the 1999 recipient of the Grimsley teaching award. Following the program, there will be a brief reception to give faculty and students an opportunity to mingle.

BG Carter asked COL Metts to chair the remainder of the meeting.

AGENDA ITEM # 6: ANNUAL ASSESSMENT AND PLANNING REPORTS
COL Metts told Board members that he is trying to monitor Annual Reports more closely and provide more feedback. Most departments have made commendable progress in the area of assessment. COL Metts distributed and reviewed the document that outlines the Assessment/Planning/Budgeting Cycle of the College (copy attached) and reminded department heads that the process must be a continual one.

AGENDA ITEM # 7: PERFORMANCE FUNDING
COL Metts distributed figures on 1999-2000 Benchmarks for Performance Funding (copy attached). He pointed out that department heads can help in certain areas. For example, in the area of faculty/student ratios in classes, the figures will be negatively skewed if department heads show students taking independent studies as being registered in lecture courses. They should instead be enrolled in a special topics course or seminar. Otherwise, it looks as if The Citadel is offering a lecture course for one person.

In response to a question from COL Baldwin about "sector benchmarks," COL Metts explained that state institutions of higher education are classified as belonging to one of four sectors: the technical colleges, the two-year branches of USC, the nine "teaching" colleges, the three research universities. He stated that in some cases benchmarks have been established for the institutions (for instance, 80% in-state students).

COL Metts reported that his attempt to have CHE revise its ruling on 5 of the 19 benchmarks set by The Citadel that were rejected last year had not met with success.

AGENDA ITEM # 8: DIRECTORY OF FACULTY EXPERTISE
COL Ozment reminded the Board that in the fall of 1998, the Office of Public Relations had proposed preparing a Directory of Faculty Expertise that might be distributed to the media and to civic and professional organizations. That idea has been resurrected and is being explored further by a new member of the PR staff, Patricia McArver.

AGENDA ITEM # 9: REPORT FROM FACULTY COUNCIL
No report.

AGENDA ITEM # 10: REPORT FROM GRADUATE COUNCIL
No report.

MISCELLANEOUS
COL Ozment announced that the Advising Committee has prepared a Faculty Advising Handbook. Copies are being distributed to all faculty who have advising responsibilities. She also stated that the 1999-2000 College Catalog are due in next week and will be distributed to all faculty as soon as possible.

COL Ozment asked that department heads send her feedback about any problems they encounter with freshman advising on August 25th. The entire morning has been blocked off for advising. Freshmen will be sent by battalion to meet with their advisors beginning at 8:30.

The College must select a new Grand Marshall now that CAPT Coussens has retired. Members of Academic Board were asked to give some thought to how a successor might be chosen.

MG Grinalds is interested in having The Citadel host a Spoleto event on campus. COL Ozment and LTC LeClercq will be exploring the options. Board members were asked to forward suggestions to them.

More and more Citadel students are asking that distance education courses they have taken through other institutions be accepted for transfer credit. BG Carter will be appointing a committee of Academic Board to develop a policy on accepting distance education courses (online, correspondence, etc.).

BG Carter also wants the College to develop strategies for targeting and assisting at an earlier point those students who are experiencing academic difficulties. The Citadel has already taken some significant steps. This summer, Special Academic Support Services offered two College Success Institutes for incoming students judged to be at-risk. Students participating in CSI took one course (History 103), engaged in morning PT, and began learning about the fourthclass system. This summer, Special Academic Support Services also offered one Institute for rising sophomores who are at-risk for academic discharge. Dr. Zaremba's staff is compiling and analyzing matriculation and retention results.

LTC LeClercq distributed information about the programs being presented by and for the Friends of the Daniel Library and urged Board members to participate.

The meeting was adjourned at 1515.

Submitted by
Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women