MINUTES ACADEMIC BOARD
MARCH 16, 1999

BGEN R. C. POOLE, LTC J. S. LEONARD, COL H. W. ASKINS, JR., MAJ R. J. MCDOWELL, for COL W. J. MACPHERSON, COL M. A. BEBENSEE, MAJ G. TESCH, for COL R. A. MALONEY, COL J. R. BLANTON, COL I. S. METTS, JR, CAPT M. L. BOYKIN, COL W. B. MOORE, JR., COL C. E. CLEAVER, COL S. OZMENT, COL M. H. EZELL, JR., COL D. H. REILLY, COL D. J. FALLON, LTC P. J. REMBIESA, COL A. J. FINCH, COL G. B. STALEY, COL J. A. FOLLEY, COL G. L. WILSON, and LTC A. W. LECLERCQ

The meeting was called to order at 1525 hours by COL Reilly who presided on behalf of BGEN Poole who was detained in another meeting.

AGENDA ITEM # 1: APPROVAL OF MINUTES

COL Bebensee moved and COL Folley seconded the motion that the minutes of the February 16, 1999 meeting be approved as written. The motion passed unanimously.

COL Finch moved and COL Folley seconded the motion that the minutes of the March 2, 1999 meeting on the Core Curriculum be approved as written. The motion passed unanimously.

AGENDA ITEM # 2: DECISION MAKING PROCESS

COL Metts presented again his recommendation that all matters of academic policy and procedure come before Faculty Council and Academic Board.

This issue was tabled at the last meeting to give the Graduate Council an opportunity to discuss it. COL Reilly reported that Graduate Council had met and voted unanimously to continue to use the same process that is currently in place, namely to send their recommendations directly to the VPAA rather than working through Faculty Council and Academic Board.

COL Metts voiced concern about Graduate Council making decisions that Academic Board and Faculty Council do not have a chance to consider. He noted that the process outlined in the statement he had sent to members of the Board would demonstrate to accrediting agencies that the College has a coherent, comprehensive policy.

COL Reilly pointed out that as acting chair of the Board for this meeting he was in a difficult position. He asked that Roberts' Rules of Order be suspended for the purpose of discussion on this one issue. COL Wilson moved and COL Finch seconded the motion that Roberts' Rules be suspended for the purpose of discussing the decision making process. The motion passed unanimously.

Curricular changes and addition and deletion of degrees were mentioned by COL Metts as examples of issues that should come before Academic Board and Faculty Council.

COL Reilly stated that Graduate Council's position is that the present system is working so it shouldn't be tampered with. Other institutions have similar councils. In some cases those councils work through the equivalent of Academic Board but not through Faculty Council. He reminded the Board that each department with graduate programs has a representative on Graduate Council, and the Chair of Faculty Council is a member as well.

COL Metts asked about revising the draft statement of the decision making process to indicate that all curricular matters would come from Graduate Council to the Academic Board but not to the Faculty Council. Other policies and procedures that have college-wide significance would go to both Academic Board and Faculty Council. COL Reilly said he thought that would be acceptable. As a result, COL Metts moved that a revised description of the decision making process, with this provision, be adopted. COL Wilson seconded the motion, which passed unanimously.

AGENDA ITEM # 3: GRADING IN MODERN LANGUAGE CLASSES

COL Staley expressed concern about the decision from the Academic Board's final Core Curriculum meeting to restrict the use of the "A, B, C, U" grading scale to ENGL 101. Since the proposal that was defeated at that meeting had called for using the "A, B, C, U" scale for both mathematics and modern languages-a proposal the Mathematics Department did not favor for its courses-he wished to raise the issue again for modern language 101 classes alone. COL Staley moved and LTC Rembiesa seconded the motion that the "A, B, C, U" grading scale be used in SPAN 101, FREN 101 and GERM 101.

According to COL Staley the Modern Language Department supports the use of the scale. It would encourage under-prepared students to remain in foundation courses and thereby establish a stronger base for their continued language study.

COL Metts reminded the Board that the rationale for using the scale in ENGL 101 was that ENGL 101 provides a foundation for all college-level work, not just for further work in English. He cautioned the Board that we should not extend the use of this grading scale to other courses unless we are convinced that they too provide something fundamental to the entire college experience.

COL Folley said that the motion seems to open the door to support of departmental "special interests," but LTC Leonard pointed out that the proposal would not result in something for the Modern Language Department but something for the students in modern language classes. Learning a language system is different from mastering the foundations of other disciplines.

BGEN Poole indicated that the separate motion for modern language courses should have been made at the Academic Board's final Core Curriculum meeting. COL Staley stated that he had felt it necessary to consult his department before pursuing the matter further. COL Rembiesa spoke in favor of COL Staley's motion saying that he had voted against the earlier motion because it included mathematics and the Mathematics Department did not support it.

BGEN Poole maintained that approval of the motion would simply be an extension of the "forgivable F." We would be setting a precedent which some might want to see extended to a number of courses in a number of departments.

LTC Leonard argued that the requirement that a student have at least a "C" before advancing is a more stringent requirement rather than a less stringent one.

COL Fallon raised the possibility that the Modern Language Department could require a "C" in 101 courses and still use the standard grading scale.

The motion was defeated with six voting for, ten voting against, and one abstaining.

AGENDA ITEM # 4: REPORT FROM FACULTY COUNCIL

COL Ezell reported that there were no action items considered at the last Faculty Council meeting. Information from the Academic Board was presented.

AGENDA ITEM # 5: REPORT FROM GRADUATE COUNCIL

COL Reilly reported that three items were covered at the most recent Graduate Council meeting: the decision making process (see Agenda Item # 1 above); college regulations on graduate students living in the barracks in the summer; and reducing from 45 to 39 the number of hours required for the MA in Educational Leadership (Educational Administration) degree.

AGENDA ITEM # 6: MISCELLANEOUS

COL Metts asked that department heads send him their comments and revisions on the draft document on a process for determining faculty merit.

COL Ezell announced that he would moderate the meeting of the faculty with the VPAA candidate. He said he was satisfied that the College had followed its published procedures in conducting the search.

BGEN Poole indicated that the College will re-establish the John West Chair in Political Science and said he will be meeting with COL Moreland and CAPT Boykin about this in the near future.

BGEN Poole stated that notifications have gone out about salary adjustments. He emphasized that this is exactly what they were-adjustments, not raises. He noted that we did not achieve all that we would have liked to but that the faculty is better off with the new salary floors in place.

COL Askins asked that an increase to the stipend for department heads be considered. It has been constant for over a decade and should at least reflect cost of living increases.

BGEN Poole agreed to include funds for such an increase in next year's budget.

BGEN Poole said funds to support faculty merit pay have been requested for next year. He urged department heads to be ready to conduct merit evaluations in June.

The meeting was adjourned at 1645 hours.

Submitted by

Suzanne Ozment
Dean of Undergraduate Studies and Dean of Women