February 19, 2001

 

ACADEMIC BOARD MEETING

MINUTES

JANUARY 23, 2001

BG H. S. CARTER

COL H. W. ASKINS, JR

COL R. E. BALDWIN


COL M. A. BEBENSEE

COL J. R. BLANTON

COL C. E. CLEAVER

LTC C. M. DeMILLE

LTC P. B. EZELL

COL D. J. FALLON

COL A. J. FINCH

LTC J. E. GOODWIN

LTC A. W. LeCLERCQ

COL J. S. LEONARD

COL R. A. MALONEY

LTC A. G. MILAK
for COL J. B. McMILLAN

COL I. S. METTS, JR.

COL W. B. MOORE, JR

COL L. W. MORELAND

COL D. T. OUZTS

COL S. OZMENT

COL P. J. REMBIESA

COL F. W. SHEALY

COL G. B. STALEY

MAJ T. C. THOMPSON

BG Carter called the meeting to order at 1520 hours.

AGENDA ITEM # 1: APPROVAL OF MINUTES OF DECEMBER MEETING

The minutes of the December 12, 2000 meeting were unanimously approved as written.

AGENDA ITEM # 2: UPDATE ON VETERANS PROGRAM

BG Carter explained that the College has been considering the advisability of reinstating both the Veterans and the "Day Student" programs. Since the less controversial of the two is the day student program, that one was addressed first. A proposal to allow cadets who have successfully completed 8 semesters in the Corps to finish their degrees as day students will be presented as information only to the Board of Visitors education committee at its next meeting. BG Carter summarized the advantages of such a program from the perspective of the Athletic Department and the Commandantís Office, in particular.

He indicated that the reinstatement of the Veterans Program has not been pursued very aggressively to date.

AGENDA ITEM # 3: SPRING AWARDS DAY

COL Metts stated that about one-third of the academic departments have sent him information about their awards ceremonies. As soon as he hears from everyone, he will consolidate the information and share it, so we can determine whether a single spring Awards Day would be a good idea.

AGENDA ITEM # 4: FRESHMAN GRADES FOR FALL SEMESTER

BG Carter distributed an enrollment profile for the past six years and a summary of freshman grades for the same period of time.

He informed the Board that he and COL Ozment met the night before spring semester classes began with all freshmen (approximately 130 students) who did not earn at least a 2.00 and 12 hours in the fall term. He also distributed the handout that was used at the meeting to direct students toward improvement.

BG Carter drew attention to the improvement in freshman grades in the fall term and clarified that the higher GPR was not attributable to the relatively high grades awarded in Citadel 101 classes. Citadel 101 grades only accounted for .05 of the GPR total. He attributed the improvement to several factors: stiffer penalties for unauthorized class absences, changes to the guard schedule that reduced the number of cadets standing guard at any one time, Citadel 101, etc.

BG Carter also reported that despite the fact that SATs have remained stable, more cadets have excelled academically and shared figures on the increased numbers of students receiving Deanís List and Gold Star awards.

AGENDA ITEM # 5: CORE CURRICULUM COURSES AS ELECTIVES

COL Metts drew attention to the fact that with new core curriculum options available in some departments (English, history, etc.), for the first time, a course could count as either a core requirement or as a general elective. He suggested that affected departments consider whether this will pose any problems and come to the next Academic Board meeting prepared to report back to the Board as a whole.

AGENDA ITEM # 6: CORE CURRICULUM OVERSIGHT COMMITTEE

Department heads were informed that they will each be invited to meet with the Core Curriculum Oversight Committee to discuss assessment of their portion of the core curriculum. The CCOC will meet with five departments this spring: Chemistry, English, Mathematics and Computer Science, Modern Language, and Physics.

AGENDA ITEM # 7: ORGANIZATION AND GOVERNANCE QUESTIONNAIRE

COL Moreland has received seventeen questionnaires to date. As soon as the results have been tallied, they will be distributed for review.

AGENDA ITEM # 8: DECISION-MAKING PROCESS FOR REDUCTION IN BUDGETS and AGENDA ITEM # 9: BUDGET FOR NEXT YEAR AND POTENTIAL IMPACT ON HIRINGS

BG Carter explained that typically when institutions face significant budget cuts, they go through a two-stage process. First, officials look for uncommitted funds in non-personnel areas, for example, the physical plant or the library. They examine lines that do not involve contractual arrangements (i.e., adjuncts, contract personnel). Another source of savings is not filling vacant positions. Any reduction in current personnel would have to be consistent with policies outlined in General Order 7 and The Citadelís Reduction in Force policy. Institutions move to second stage planning if cuts are going to last longer than a year or so. The second stage involves more drastic measures such as considering the elimination of programs, both non-academic and academic.

BG Carter pointed out to the Board that if we are required to cut the budget as much as 15%, we cannot accomplish that simply by not filling vacant positions; we will have to come up with other cost-cutting measures.

The President will be issuing a memo soon that will most likely announce a hiring freeze, effective February 1st. Vice-presidents will have the opportunity to make a compelling case for exceptions. The President has approved BG Carterís suggestion that the Strategic Planning process be used to study the best ways to address the budget shortfall.

BG Carter assured the Board that the President is very concerned about maintaining the academic quality of our programs and about retaining an excellent faculty. The President will probably call a general, informational faculty meeting next week. The President is disposed to fill faculty positions before other vacant positions.

BG Carter stated that one of the first steps of the Strategic Planning Steering Committee will be to determine whether searches that are currently underway will continue. He acknowledged that these decisions must be made promptly. Otherwise, we will lose the best candidates.

BG Carter had the librarians conduct a literature search on the response to drastic budget cuts of institutions of higher education. Sets have been compiled for the President and the deans. The articles are available to anyone who wishes to read them.

LTC LeClercq asked about duplication of offices such as the Citadel Foundation and the Advancement Office. BG Carter replied that these two will be merged this summer. She also asked whether all coaching positions have already been filled. BG Carter said he thought they had been.

In response to a question from LTC Goodwin, BG Carter indicated that the possibility of a tuition increase has not been ruled out but clarified that there are state-imposed limits on the amount of this increase and that it would have to be approved by the Board of Visitors.

LTC Goodwin also asked about deferred maintenance and new construction budgets. Costs in both these areas are covered by bonds and, therefore, come out of another pool of funds.

COL Bebensee asked when we would know for sure how significant the cut will be. BG Carter said that the best guess at this point is that we will not know for certain until late in the legislative session.

BG Carter asked department heads to help set a positive tone, a tone of institutional cooperation, during what will be difficult, trying times.

AGENDA ITEM # 10: MID-YEAR BUDGET REVIEW

BG Carter stated that the regular Mid-Year Budget Review has been cancelled given the current budget crisis.

AGENDA ITEM # 11: MISCELLANEOUS

INTERNSHIPS

COL Ozment reminded department heads that departmental secretaries need to enter orders for students who are enrolled in academic internships. Students must adhere to allowable times (i.e, they cannot be engaged in internships during ESP or during Friday parade time).

COURSE OVERLOADS

COL Ozment reminded the group of the current policy on overloads. Students with a cumulative grade point ratio of 3.00 or higher or those who are within 24 hours of graduation may attempt 24 hours if they have the approval of their advisor and department head.

TERI PLAN

COL Leonard asked about the status of faculty who opt for the TERI plan. BG Carter emphasized that these faculty members continue to have all the rights and responsibilities of faculty. They are still expected to submit an annual PDS, participate in Post Tenure Review, serve on departmental and college-wide committees, etc.

The meeting was adjourned at 1630 hours.

Submitted by

 

Suzanne Ozment