NOVEMBER 14, 2000
BG H. S. CARTER
COL H. W. ASKINS, JR
COL R. E. BALDWIN
COL M. A. BEBENSEE
COL J. R. BLANTON
COL C. E. CLEAVER
LTC C. M. DeMILLE
LTC P. B. EZELL
COL D. J. FALLON
COL A. J. FINCH
LTC J. E. GOODWIN
LTC A. W. LeCLERCQ
COL J. S. LEONARD
COL R. A. MALONEY
COL J. B. McMILLAN
COL I. S. METTS, JR.
COL W. B. MOORE, JR
COL L. W. MORELAND
COL D. T. OUZTS
COL S. OZMENT
COL P. J. REMBIESA
COL F. W. SHEALY
COL G. B. STALEY
LTC S. J. SILVER
BG Carter called the meeting to order at 1525 hours.
AGENDA ITEM # 1: APPROVAL OF MINUTES OF OCTOBER MEETING
The minutes of the October 17th meeting were unanimously approved as written.
AGENDA ITEM # 2: ACKNOWLEDGMENT OF DEPARTMENTAL GIFTS
BG Carter recognized Mr. Richard Rieger, Executive Director of the Citadel Development Foundation, who reminded the Board that the Citadel Foundation is now responsible for all fund raising except that done through the Brigadier Foundation. Department heads will be informed of any gifts received for their departments and should take the opportunity to write a letter of thanks to the donor. Mr. Rieger requested that he be sent a blind copy of any such letter of thanks. BG Carter urged department heads to communicate with donors to show appreciation and cultivate additional gifts.
AGENDA ITEM # 3: ACADEMIC CALENDAR
COL Ozment distributed a draft of the academic calendar for 2001-02 and asked that department heads submit revisions right away. COL Finch requested that the times and dates for submission of midterm and final grades appear on the calendar. COL Ozment said she would consult with LTC DeMille and see that those are added.
COL Ozment explained that the deans have discussed the possibility of taking a full week at Thanksgiving. More and more students are requesting permission to leave early because of difficulty in booking flights, and the integrity of Tuesday classes prior to Thanksgiving seems to be increasingly compromised. COL Ozment distributed calendars for November and December 2001 showing how the schedule would change if two more days are added to the Thanksgiving holiday. She asked that any comments or concerns be sent to her as soon as possible.
AGENDA ITEM # 4: SUMMER SCHOOL
BG Carter pointed out that this past summer we offered more courses in Maymester. The cost for instruction went up dramatically, but overall revenue increased very little. We must reconsider how we want to use Maymester in the future.
One of the issues is the effect of Maymester on summer session enrollments. This past summer, 371 students were enrolled in Maymester classes. Of those, 135 attended only Maymester at The Citadel, 81 attended Maymester and Summer I, 37 attended Maymester and Summer II, and 118 attended all three sessions. Department heads each received figures showing enrollments in their courses and were asked to consider carefully what would be offered to avoid a costly duplication of courses with relatively low enrollments in Maymester and summer school.
Another summer school issue is scheduling of classes so as to allow the use of the entire day. In particular, we should give examine closely the schedule for labs.
AGENDA ITEM # 5: DEANS, SCHOOLS, AND GOVERNANCE
BG Carter reported that he has now met with the faculty of the mathematics, science, and engineering departments to present the proposal on academic reorganization. He will be meeting with faculty in all other departments over the course of the next two days.
BG Carter indicated that he will wait until faculty in all departments have had the opportunity to hear the presentation and share their views with him, their department heads, and their Faculty Council representatives before asking the Academic Board to take an action. He urged department heads to pass along any feedback they receive.
Some Board members commented on the faculty concern that if the Academic Board and Faculty Council are combined into an Academic Senate chaired by the VPAA, faculty will feel constrained about presenting their views. BG Carter stated that his experience has been that that does not happen but emphasized that he is open to changes in the details of the proposal; what he is committed to is having a unified governance body to improve communication and increase efficiency.
AGENDA ITEM # 6: EVALUATION OF ADJUNCT FACULTY
BG Carter reminded department heads of the importance of evaluating adjunct faculty. He distributed another copy of his 8-21-2000 memo outlining this responsibility. In response to a question from COL Leonard about the frequency of evaluations, he stated that adjunct faculty should be evaluated at the end of the term unless they will be employed for the entire year, in which case, they should be evaluated at the end of the academic year.
AGENDA ITEM # 7: MISCELLANEOUS
COL Baldwin asked about appropriation of equipment funds. BG Carter replied that department heads will receive notification no later than November 21st.
LTC Goodwin commented on the flaws in such a centralized system. BG Carter acknowledged the problems and some of the ways that he is addressing them. For example, earlier this term, COL Metts conducted a study of lab fees; the information generated was shared with the VP of Finance and the Budget Officer. BG Carter stated his position that lab fees should be directly related to the cost of operating the lab and should go back to the department to cover that cost. However, because the college has long collected lab fees as one way to avoid increasing tuition, it will take a while to find a way to change the system.
COL Askins indicated that recently cadets came to his office demanding that another cadet who had been charged with misconduct leave class to change room assignments. COL Askins noted the inappropriateness of this and suggested that there should be an understanding with the Commandantís Office about the sanctity of class time.
The meeting was adjourned at 1620 hours.