Mission Statement and Charter for the Community Relations Committee


Mission

As a public institution of higher learning, The Citadel has a
responsibility to afford leadership in addressing the social,
cultural, and technical needs of the public.  The Community
Relations Committee serves to facilitate the college's
fulfillment of this responsibility and seeks, moreover, to
monitor the community's perception of The Citadel.


Charter

I.  Membership

A.  Representation
Academic faculty members of standing committees are selected by
the Committee on Committees, and membership is restricted to
tenured/tenure track faculty who have been employed at The
Citadel for at least one semester at the time they begin
committee service.  The Community Relations Committee is made up
of six academic faculty members (two from each cluster) and a
military faculty member from one of the ROTC departments; the
Director of Public Relations, the Director of Alumni Affairs, and
the President (or their designees) serve as non-voting liaison
members.

B.  Tenure
Faculty members are selected for three year terms and may request
a second consecutive term; no faculty member may serve on a
committee for more than six years consecutively.  If a faculty
member cannot complete a term, the Committee on Committees will
select another member to fill the unexpired term.  Time spent
filling the term of another faculty member will not count toward
the "six-year rule" outlined above.   

II.  Structure

A.  Chair
The committee, at an organizational meeting held before the end
of spring semester, will elect a chair from among the faculty
members.  The term of chair lasts until the next election.  A
member may not serve as a committee chair for more than three
years consecutively.  The chair schedules and presides over
meetings, represents the committee before outside bodies,
produces an annual report of committee activities, and undertakes
whatever other measures are necessary to facilitate the work of
the committee.      

B.  Subcommittees
The committee may form other subcommittees not specified in the
charter.

C.  Meetings
The committee must meet at least twice during the academic year
(once in the Fall and once in the Spring).  The chair will call
meetings at the request of the faculty members or at the request
of either liaison member.  The chair must hold a meeting if
requested in writing by at least one-third of the voting members. 
Each faculty member will have one vote; a quorum consists of four
voting members.  


III.  Activities and Responsibilities

III.1 General Activities of Standing Committees
 
A.  Information

The Community Relations Committee gathers, analyzes, and
disseminates information relevant to how The Citadel can function
and is perceived as functioning in the community.  It is
authorized to gather information by means of (a) direct request
to a college administrative department or activity, an academic
department, another standing committee, or any group or
association of Citadel faculty, staff, or students; (b) the
development and use of questionnaires and surveys; and (c) the
use of previously published information.

The committee analyzes information through statistical summaries,
compilation of written material, or other established methods. 
The analysis may provide the college with information pertinent
to a particular issue, or it may substitute a recommendation for
administrative action.

The committee disseminates information by means of (a) a report
to a department or committee based upon a request for
information, (b) reports generated from within the committee, and
(c) periodic status reports to the college as specified in the
charter.

B.  Annual Report

The Community Relations Committee will prepare an annual report
summarizing the committee's activities over the previous academic
year.  The report must include all non-confidential decisions of
the committee.  Copies of this report, both in hardcopy and in
electronic form, will be made accessible to all Citadel faculty,
staff, and students.

C.  Other Reports

The Community Relations Committee is responsible for the timely
dissemination of all non-confidential reports to the Citadel
community.  Committee reports shall be made available through the
library and through college-wide computer system access.  Reports
may contain recommendations or proposals.  For the purposes of
gathering information (see above), all committee reports are to
be considered published information.

D.  Tasks

The work of the Community Relations Committee consists of a
series of tasks--units of work involving the gathering, analysis,
and dissemination of information.  The committee will assume
tasks through one of the following means:
1)  Completion of tasks as articulated in the .Specific
Activities. section of this charter.
2)  Completion of a report which includes information requested
by an administrative department or activity, an academic
department, another committee, the Faculty Council, or the
Academic Board.  Requests of individual faculty members must be
made through the Faculty Council.  Students or other individuals
may not assign a task to the Community Relations Committee except
through one of the above-mentioned bodies.
3)  Tasks can be generated from within the committee.  Any
committee member may request that the committee study a topic or
issue within its sphere of interest.  The committee may also
develop its own long-range projects or studies as part of its
ongoing mission.


III.2.  Specific Activities of the Community Relations Committee

The Community Relations Committee coordinates with the Public
Relations Department and the Director of Alumni Affairs to
maintain a Faculty Speakers Bureau.

So as to monitor the perception of The Citadel within the
community, the Community Relations Committee coordinates with the
Public Relations Department and the Director of Alumni Affairs
regularly to conduct a survey of public perceptions of The
Citadel.


IV.  Autonomy

To ensure the efficiency and quality of committee work, the
committee is granted a degree of autonomy over its own
operations.  Upon receiving a request from another college body,
the committee will vote to accept or reject the request.  A
request for information can be rejected for the following
reasons:  1) the request is unclear, in which case the committee
chair will ask the requesting body to clarify any ambiguities and
resubmit the request;  2) the committee's workload is currently
too great to perform the task in the requested time frame, in
which case the chair will return the request and suggest a date
for re-submittal; 3) the task falls outside the scope or sphere
of interest of the committee, in which case the chair will ask
the requesting body either to submit the request to another
committee, or (if the task falls within the scope of more than
one committee) divide the task between the committees; or 4) the
committee does not have the resources or the authority to
complete the task, in which case the chair will explain which
parts of the task cannot be completed, and the requesting body
may resubmit a modified request.

V.  Amending the Charter

The Community Relations Committee  may  modify its charter in
consultation with the Committee on Committees.  Proposals for
changes in the committee charter come to the Committee on
Committees, which negotiates the changes with the standing
committee and with any affected administrative departments. 
Consensus requests are forwarded to the Faculty Council for
approval.  In case of a lack of consensus, competing proposals
may be sent to the Faculty Council for consideration.