The committee is to provide input for use in developing the annual internal operating budget of The Citadel. In this capacity, the committee may wish to review revenue forecasts, student fee data, Citadel Development Foundation grants, actual prior-year expense reports, Appropriations Act data, and other applicable financial reports available to the staff. Committee recommendations should not be limited to academic areas, and should consider the college's strategic planning objectives as well as program information such as new academic programs approved for implementation or decisions related to reduction or scope or elimination of specific programs.
The committee will also consider financial matters related to facilities planning and capital projects for The Citadel campus. In this capacity, the committee will coordinate its actions with other committees and/or staff elements assigned responsibilities in this area.
The Committee on Committees selects six tenured or tenure-track faculty members (with no more than two members from the same department) to serve on the committee. Academic faculty membership is restricted to tenured or tenure-track faculty members who have been employed at The Citadel for at least one full academic year at the time they begin committee service. In addition to the academic faculty members, the committee shall include one administrative liaison without voting privileges appointed by the Vice president for Finance and Business Affairs.
Academic faculty members serve three year rotating terms, staggered so that at all times two-thirds of the committee have a collective memory of past decisions. All other members of the committee serve one-year terms. An academic faculty member may request a second consecutive term; no faculty member may serve on the committee for more than six years consecutively. If a faculty member cannot complete a term, the Committee on Committees will select another member to fill the un-expired term. Time spent filling the term of another faculty member will not count toward the "six-year rule" outlined above.
The committee shall have a chair selected by committee vote at an organizational meeting held before September 30 of each year. The term of the chair lasts until the next election. A member may not serve as committee chair for more than three years consecutively. The chair is responsible for scheduling and presiding over committee meetings, representing the committee before outside bodies, and producing an annual report of committee activities.
The committee may form subcommittees to perform specific tasks.
The committee must meet at least twice during the academic year [once in the Fall and once in the Spring]. The chair must hold a meeting if requested in writing by at least one-third of the voting members. A quorum consists of fifty-percent of the voting membership.
The Financial Affairs Committee gathers, analyzes, and disseminates information relevant to finances at The Citadel. It is authorized to gather information by means of:
The committee analyzes information through statistical summaries, compilation of written material, or other established methods. The analysis may provide the college with information pertinent to a particular issue, or it may substantiate a recommendation for administrative action.
The committee disseminates information by means of:
The Financial Affairs Committee will prepare an annual report summarizing its activities over the previous academic year. The report must include all decisions of the committee, excluding confidential matters. Copies of this report will be made accessible to all Citadel faculty, staff and students.
The Financial Affairs Committee will report to the Faculty Council on the financial state of the college by the first week in February.
The committee is responsible for the timely dissemination of all reports to the Citadel community. Committee reports shall be made available as directed by the Faculty Council. Reports may contain recommendations or proposals. For the purposes of gathering information (see above), all reports are to be considered published information.
The work of the Financial Affairs Committee consists of a series of tasks -- units of work involving the gathering, analysis, and dissemination of information. The committee assumes tasks through one of the following means:
To ensure the efficiency and quality of committee work, the committee is granted a degree of autonomy over its own operations. Upon receiving a request from another college body, the committee will vote to accept or reject the request. A request for information can be rejected for the following reasons:
The Financial Affairs Committee may modify its charter in consultation with the Committee on Committees. proposals for changes in the committee charter come to the Committee on Committees, which negotiates the changes with the standing committee and with any affected administrative departments. Consensus requests are forwarded to the Faculty Council for approval. In case of a lack of consensus, competing proposals may be sent to the Faculty Council for consideration.
Revised May 2008