Mission Statement and Charter for the Internal College Relations Committee

Mission

The Internal College Relations Committee serves as a key forum
for an open exchange of information and views between the faculty
and the different administrative entities of the college, both
academic and non-academic.  Designated members of the committee
serve on the Academic-Military Liaison Committee, appointed by
the President.  (See appendix.)


Charter

I.  Membership

A.  Representation
Academic faculty members of standing committees are selected by
the Committee on Committees, and membership is restricted to
tenured/tenure track faculty who have been employed at The
Citadel for at least one semester at the time they begin
committee service.  The Internal College Relations Committee is
made up of twelve academic faculty members (four from each
cluster) and a military faculty member from one of the ROTC
departments; the President, the Executive Vice President, the
Commandant of Cadets, and the Athletic Director (or their
designees) serve as non-voting liaison members to this committee.

B.  Tenure
Faculty members are selected for three year terms and may request
a second consecutive term; no faculty member may serve on a
committee for more than six years consecutively.  If a faculty
member cannot complete a term, the Committee on Committees will
select another member to fill the unexpired term.  Time spent
filling the term of another faculty member will not count toward
the .six-year rule. outlined above.   


II.  Structure

A.  Chair
The committee shall have a chair selected by committee vote at an
organizational meeting held before the end of spring semester. 
The term of the chair lasts until the next election.  A member
may not serve as a committee chair for more than three years
consecutively.  The chair schedules and presides over meetings,
represents the committee before outside bodies, and undertakes
whatever other measures are necessary to facilitate the work of
the committee.      

B.  Secretary
At its organizational meeting, the committee will also elect a
secretary from among its voting members.  The secretary is
responsible for the maintenance of meeting minutes and for the
production of the committee.s annual report.

C.  Subcommittees
At its organizational meeting, the members accept assignment into
subcommittees to work with each of the liaison members.  Each of
these four subcommittees will deliberate on the issues in its
purview and then report back to the entire Committee with
whatever recommendations are necessary.

D.  Meetings
The committee must meet at least twice during the academic year
(once in the Fall and once in the Spring).  The chair must hold
a meeting if requested in writing by at least one-third of the
voting members.  Each faculty member will have one vote; a quorum
consists of seven voting members.  


III.  Activities and Responsibilities

III.1  General Activities of Standing Committees
 
A.  Information
The Internal College Relations Committee gathers, analyzes, and
disseminates information regarding the ways in which the
different administrations of the college influence each other.s
missions.  It is authorized to gather information by means of (a)
direct request to a college administrative department or
activity, an academic department, another standing committee, or
any group or association of Citadel faculty, staff, or students;
(b) the development and use of questionnaires and surveys; and
(c) the use of previously published information.

The committee analyzes information through statistical summaries,
compilation of written material, or other established methods. 
The analysis may provide the college with information pertinent
to a particular issue, or it may substitute a recommendation for
administrative action.

The committee disseminates information by means of (a) a report
to a department or committee based upon a request for
information, (b) reports generated from within the committee, and
(c) periodic status reports to the college as specified in the
charter.

B.  Annual Report
The Internal College Relations Committee will prepare an annual
report summarizing the committee.s activities over the previous
academic year.  The report must include all non-confidential
decisions of the committee.  Copies of this report, both in
hardcopy and in electronic form, will be made accessible to all
Citadel faculty, staff, and students.

C.  Other Reports
The Internal College Relations Committee is responsible for the
timely dissemination of all non-confidential reports to the
Citadel community.  Committee reports shall be made available
through the Library and through college-wide computer system
access.  Reports may contain recommendations or proposals.  For
the purposes of gathering information (see above), all committee
reports are to be considered published information.

D.  Tasks
The work of the Internal College Relations Committee consists of
a series of tasks--units of work involving the gathering,
analysis, and dissemination of information.  The committee will
assume tasks through one of the following means:
1)  Completion of tasks as articulated in the .Specific
Activities. section of this charter.
2)  Completion of a report which includes information requested
by an administrative department or activity, an academic
department, another committee, the Faculty Council, or the
Academic Board.  Requests of individual faculty members must be
made through the Faculty Council.  Students or other individuals
may not assign a task to the Internal College Relations Committee
except through one of the above-mentioned bodies.
3)  Tasks can be generated from within the committee.  Any
committee member may request that the committee study a topic or
issue within its sphere of interest.  The committee may also
develop its own long-range projects or studies as part of its
ongoing mission.

III.2.  Specific Activities of the Internal College Relations Committee

Inasmuch as this committee is principally concerned with
improving communications between the faculty and the different
administrations on campus, its first duty is to serve as a
clearinghouse of information.  It requests copies of all non-
confidential reports generated by the different administrations
that are pertinent to the faculty.s pedagogical or professional
interests--reports dealing, for instance, with the academic
performance of student athletes or with certain operations of the
Honor Court or other disciplinary bodies.  The committee serves
also to mediate disputes that arise between faculty and the
different administrations.  If certain non-academic obligations
were seen as preventing cadets from functioning at their peak
level, this committee could investigate and make recommendations
to the proper authorities. 


IV.  Autonomy

To ensure the efficiency and quality of committee work, the
committee is granted a degree of autonomy over its own
operations.  Upon receiving a request from another college body,
the committee will vote to accept or reject the request.  A
request for information can be rejected for the following
reasons:  1) the request is unclear, in which case the committee
chair will ask the requesting body to clarify any ambiguities and
resubmit the request;  2) the committee.s workload is currently
too great to perform the task in the requested time frame, in
which case the chair will return the request and suggest a date
for re-submittal; 3) the task falls outside the scope or sphere
of interest of the committee, in which case the chair will ask
the requesting body either to submit the request to another
committee, or (if the task falls within the scope of more than
one committee) divide the task between the committees; or 4) the
committee does not have the resources or the authority to
complete the task, in which case the chair will explain which
parts of the task cannot be completed, and the requesting body
may resubmit a modified request.


V.  Amending the Charter

The Internal College Relations Committee  may modify its charter
in consultation with the Committee on Committees.  Proposals for
changes in the committee charter come to the Committee on
Committees, which negotiates the changes with the standing
committee and with any affected administrative departments. 
Consensus requests are forwarded to the Faculty Council for
approval.  In case of a lack of consensus, competing proposals
may be sent to the Faculty Council for consideration. 


Appendix:  At its November 1991 meeting, Faculty Council
unanimously resolved that the Academic Military Liaison Committee
be staffed as follows: three academic faculty members and the
ROTC faculty member of the Internal College Relations Committee;
a representative from the Commandant.s Office; and a cadet from
each class, with the senior, junior, and sophomore
representatives being class officers and the freshman
representative being the holder of the Star of the West
scholarship.  Council also moved that this liaison committee
report directly to the standing committee on Internal College
Relations.