Frequently Asked Questions
Research Committee, The Citadel
Deadlines and Number of Applications
Expenses and Receipts
- What is CF, The Citadel Foundation?
- Answer: The Citadel Foundation is a private organization that provides
unrestricted funds to The Citadel. These funds are used for a variety of purposes
that include academic and athletic scholarships, faculty development, student
and/or faculty research, faculty sabbaticals, technology, etc.
- What is FY?
- Answer: FY is the acronym for the fiscal year. The fiscal year starts
July 1 of the calender year and ends the following June 30 of the next calender
- What is a Page charge?
- Answer: The expense associated with publishing an article in a journal.
- What is a reprint (Page Charge Form)?
- Answer: A copy of a published or soon to be published paper that
is purchased from the publisher.
- What is a Galley Proof (Page Charge Form)?
- Answer: The galley proof is a facsimile of the soon to be published
article, as it will appear in print.
- What is a principal investigator (Budget Guidelines, Research
- Answer: The principal investigator is the main person conducting
- What does per diem mean?
- Answer: Per Diem is the food allocation per day.
- Why are there deadlines for Research Committee Grants?
- Answer: The Research Committee is composed of Citadel faculty members.
These faculty members establish deadlines so that their professional responsibilities
will not be neglected due to constantly reviewing grant applications. They
have responsibilities to their students and are involved in research as well.
- Can adjunct faculty apply for Research Committee grants?
- Answer: Adjunct faculty are ineligible for funds from the Research
- Who is considered new faculty?
- Answer: New faculty are tenure-track faculty in the first year of
employment at The Citadel.
- Who is eligible to apply for funds from the Research
- Answer: Any tenured or tenure-track assistant professor, associate
professor, or full professor at The Citadel who maintains an up-to-date curriculum
vita that is available on the Web is eligible to apply for funds from the
- Can travel requests be made by more than one person sharing
the same presentation?
- Answer: On the application form, secondary authors must provide detailed
justification for multiple presenters.
- Why are three paper copies of the grant required?
- Answer: The three paper copies are used in committee meetings to
answer questions during the review process.
- Why is an electronic application of the grant required?
- Answer: The electronic application is read by committee members wherever
they may be (at a conference, at home, in the office, etc.). The electronic
version precludes committee members from carrying a huge stack of applications
around during the review. It also minimizes the waste of paper.
Deadlines and Number of Applications
- Can faculty apply for grants after the deadline has
- Answer: The Research Committee is adhering to the deadlines published
on the web site. Faculty seeking funds before or after deadlines must provide
a compelling and detailed explanation as to why their grant should be considered.
- Is there a limit on the number of grant requests
that a faculty member can make?
- Answer: There is no limit on the number of applications that one
can submit during a grant year. However, the Committee has established funding
limits for New Faculty Research Grants ($3,000), Presentation of Research
Grants ($2,500), and Research Grants ($3,000). There is no funding limit for
Page Charge requests.
- Why are Research Grants due seven months prior to availability
of the funds?
- Answer: In order for the Provost to develop a budget for the next
fiscal year, the Research Committee must provide the total proposed research
budget for that time period. This information can only be obtained from the
sum of the submitted Research Grants for the next fiscal year. As the Provost
may start developing a budget for the next fiscal year in February, then the
Research Committee must review Research Grants some time between November
Expenses and Receipts
- What are appropriate research expenses?
- Answer: The Research Committee recommends funding for a limited amount
of resources to support faculty research. All research funds should have a
direct impact on a faculty member's scholarship. Activities and expenditures
which may or may not be supported by CF Research Grants include the following:
Adjunct Faculty Pay
Meals and Refreshments
Supplies (Office, Lab, Educational)
Pay to outside Consultant
Computer & Home internet connection
Professional Membership Dues
Faculty pay to train student workers
Postage/Shipping & Taxes
Honoria or pay to principal investigator
- If the Research Committee has to think about the appropriateness of the
proposed expense, then it's probably not legitmate. Specific restrictions
on eligible expenditures are listed on the page entitled "Budget Guidelines."
- What could be listed as Other among expenses on the
- Answer: The following items would apply: conference booklet or CD,
pre- and post conference workshops, etc.
- What receipts will I need in order to be reimbursed
for my meeting expenses?
- Answer: When submitting paperwork for reimbursements, include the
following items: conference program showing presenter's name, registration
and other conference costs, airline passenger receipt and boarding pass, itemized
hotel bill with name showing, paid itemized car rental receipt, and receipts
for other items over $25. For additional information consult the Financial
Services web site.
- How can research materials be purchased?
- Answer: Research materials can be purchased using the departmental
credit card (up to $1500), cash (up to $200), or purchase order (PO). Cash
can be reimbursed by submitting the appropriate form to the treasurer's office.
See the Financial Services
web site for details.
- How quickly does the Research Committee review requests?
- Answer: The Committee reviews all grants shortly after the submission
- How soon do faculty learn of awards for the following
grants: New Faculty Research, Page Charge, and Presentation of Research?
- Answer: The Committee reviews the aforementioned grants shortly after
the submission deadline. Then, the chair forwards the recommendations of the
Committee to the Provost, who then makes the decision. The Office of the Provost
informs applicants of awards shortly thereafter. This entire process may take
a few weeks.
- How soon do faculty learn of awards for Research requests?
- Answer: The Committee reviews research grants shortly after the submission
deadline. Then, the chair forwards the recommendations of the Committee to
the Provost, who then makes the decision. The Office of the Provost informs
applicants of awards as soon as the budget for the new fiscal year is available.
The budget could be available as early as February and as late as April.
- Can Research Grants exceed the published limits?
- Answer: The maximum Research Grant award per applicant for the 2004-2005
fiscal year is $3,000. Only in very rare circumstances will exceptions to
this maximum be made by the Research Committee, but in those instances the
applicants must provide sufficient justification for the additional expenditures.
- Can Presentation of Research Grants exceed the published
- Answer: The total funding limit forPresentation Grants for fiscal
year 2003-2004 is $2,500 per person. There is no limit on the number of grant
applications that a faculty member can submit.
This page was created by Ander A.Worthy on 2/27/04 (modified :