Mission statement and charter for the Research Committee

Mission

The objective of the Research Committee is to encourage and actively support research at The Citadel. This entails the specific role of reviewing all Citadel Foundation research proposals, new faculty research proposals, presentation of research proposals, and page charge proposals and making recommendations of these proposals for funding to the Provost.

Charter

I. Membership

A. Representation

The Committee on Committees selects one tenured or tenure-track faculty member from each academic department (including the library) to serve on the committee. Academic faculty membership is restricted to tenured or tenure-track faculty members who have been employed at The Citadel for at least one full academic year at the time they begin committee service.

Because the committee is required to make substantive judgments about academic quality, familiarity with research is the single most important criterion for service on the committee. Therefore, membership shall be restricted to faculty involved in research activity. Research activity is defined as conducting, publishing, or presenting research in the last five years, as indicated in a faculty member's electronic curriculum vitae on The Citadel website.

B. Tenure

Academic faculty members serve three year rotating terms, staggered so that at all times two-thirds of the committee have a collective memory of past decisions. An academic faculty member may request a second consecutive term; no faculty member may serve on the committee for more than six years consecutively. If a faculty member cannot complete a term, the Committee on Committees will select another member to fill the un-expired term. Time spent filling the term of another faculty member will not count toward the "six-year rule" outlined above.

II. Structure

  1. Chair

The committee, at an organizational meeting held before the end of the spring semester, shall elect a chair, who shall serve a term of one year or until the election of a new chair.

The chair may be re-elected for a second one-year term. The chair presides over all the committee meetings, oversees the conduct of committee business, and represents the committee before outside bodies.


  1. Subcommittees

Two subcommittees are created each year: one subcommittee includes the schools of business, education, humanities and social science, and library; the other subcommittee includes the schools of engineering and science and mathematics.   Additional subcommittees may be created at the discretion of the committee.

  1. Meetings

The committee must meet at least twice during the academic year [once in the fall and once in the spring]. The chair must hold a meeting if requested in writing by at least one-third of the voting members. A quorum consists of one-half of the voting membership.

III. Activities

III.1. General Activities of Standing Committees

  1. Information

The Research Committee gathers, analyzes, and disseminates information relevant to research at The Citadel. It is authorized to gather information by means of:

    1. Direct requests to a college administrative department of activity, an academic department, another standing committee, or any group or association of Citadel faculty, staff, or students;
    2. The development and use of questionnaires and surveys;
    3. Periodic reports to the college as specified in this charter

 

  1. Annual Report

The Research Committee will prepare an annual report summarizing its activities over the previous academic year. The report must include all non-confidential decisions of the committee. Copies of this report, both in hard copy and in electronic form, will be made accessible to all Citadel faculty, staff, and students.

  1. Other Reports

The committee is responsible for the timely dissemination of all reports to the Citadel community. Committee reports will be posted on-line. Reports may contain recommendations or proposals. For the purposes of gathering information, all reports are to be considered published information.

 

  1. Tasks

The work of the committee consists of a series of tasks—units of work involving the gathering, analysis, and dissemination of information. The committee assumes tasks through one of the following means:

    1. Completion of tasks as articulated in the "Specific Activities" section of this charter.
    2. Completion of a report which includes information requested by an administrative department or activity, an academic department, another committee, the Faculty Council, or the Academic Board. Requests of individual faculty members must be made through the Faculty Council. Students or other individuals may not assign a task to the Research Committee except through one of the above-mentioned bodies.
    3. Tasks can be generated from within the committee. Any committee member may request that the committee study a topic or issue within its sphere of interest. The committee, also, may develop its own long-range projects or studies as part of its ongoing mission.

III.2. Specific Activities of the Research Committee

 

A.  Recommendations to Provost

 

Using criteria and standards which are uniformly applied and which fully comply with EEOC principles or evaluation, the Research Committee evaluates and makes funding recommendations to the Provost following procedures developed by the committee.

 

B. Committee and Subcommittee Operations

 

Each subcommittee uses a set of criteria adopted by the full committee to make funding recommendations, first to the chair of the Research Committee, in a meeting with all subcommittee chairs. The chair then reviews the decisions of each Subcommittee for compliance with the standards and to determine that each Subcommittee has used the criteria in the same way. (If discrepancies occur, the chair notifies the respective subcommittee chairs). The subcommittee chairs then present their funding recommendations to the full committee for approval. In Round I, the subcommittee chair presents an overview of all proposals along with the funding recommendations. In Round II, the subcommittee chair presents each individual proposal, explains the rationale for the subcommittee recommended level of funding, and asks for questions or comments from the committee. After all Subcommittee chairs have made a presentation, the floor is open for discussion. The procedure provides an opportunity for members to point out discrepancies in funding decisions and provides for equal treatment for each researcher. Each subcommittee chair is then asked to present his or her Subcommittee recommendations for funding to the full committee for a vote. Funding recommendations are made in the plenum; eight voting members constitute a quorum.

 

Research Committee members are excused during discussions of their proposals and proposals of a spouse, relative, or others with a close affiliation in either the full committee or Subcommittee meetings.

 

C.  Record of Funding Recommendations

 

The Provost houses a record of funding recommendations and makes the necessary information available to the Financial Funding Office for setting up accounts for each accepted research proposal.

 

Information regarding research and faculty development funding shall be maintained by the Provost and exchanged between the Research Committee and the Faculty Development Committee.

 

D.  Curriculum Vitae

 

Faculty members receiving CF research or faculty development funds will be asked to update their curricula vitae annually on the web to provide a reference for the Research Committee for evaluating future research proposals.

 

E.   Confidentiality

 

Deliberations of the committee and discussions of research proposals, new faculty research proposals, presentation of research proposals, and page charge proposals are confidential. Proposal information is treated in accordance with the requirements of Public Law 93- 579, the Privacy Act of 1974. Except for summarized data which do not contain individual identifiers of any kind, information provided by the researcher for publication in the Directory of Faculty Scholarly Activities, and reports to The Citadel administration to support funding recommendations, the privacy of applications is protected at all times.

 

F.   Yearly Tasks

 

Each academic year the committee:

 

1. Guidelines

 

Issues guidelines for the review of proposals, and guidelines for applicants for research proposal, new faculty research proposal, presentation of research proposal, and page charge proposal.

 

2. Calls

 

Sends out a call and provides an on-line application form for research proposals, new faculty research proposals, presentation of research proposals, and page charges and conducts its other business. Deadlines for all future grants are listed below. Standards and criteria to be used in evaluating proposals are posted to the committee website.

 

·        Presentation Grants

o       Third Monday of September COB

o       Fourth Monday of January COB

o       First Monday of April COB

 

·        New Faculty Research Grants

o       Third Monday of October COB

o       Fourth Monday of January COB

 

·        Research Grants

o       First Monday after Thanksgiving Break

 

·        Page Charge proposals

o       Year round

 

3. Seminars

 

As needed, the committee arranges seminars for faculty members to answer questions on how to write proposals, how to use the on-line application forms, and how to submit the forms, the evaluation procedures, and information about The Citadel accounting procedures.

 

4. Committee Feedback

 

The committee operates on the principle that all proposals should come to the committee fully developed. Material furnished should be descriptive enough and written to be understood by faculty outside the field. At a minimum, it is expected that a proposal will comply with the written guidelines and criteria furnished each research applicant. While feedback regarding any special concerns of the committee may be necessary, this will be conveyed directly to research applicants. Such material will not be detailed in the year-end summary or otherwise disclosed. Upon completion of the committee business, the committee chair, files a written report summarizing all financial recommendations to the Provost.

 

5. Award

 

After the Provost has notified the Research Committee chair of his action, the Provost will inform each applicant of his or her financial award. After the chair is notified of the action of the CF Board, the chair will inform the research committee.

 

IV. Autonomy

To ensure the efficiency and quality of committee work, the committee is granted a degree of autonomy over its own operations. Upon receiving a request from another college body, the committee will vote to accept or reject the request. A request for information can be rejected for the following reasons:

 

1. The request is unclear; the committee chair will ask the requesting body to clarify any ambiguities and resubmit the request.

2. The committee’s workload is currently too great to perform the task in the requested time frame; the chair will return the request and suggest a date for re-submittal.

3. The task fails outside the scope or sphere of interest of the committee; the chair will ask the requesting body to either submit the request to another committee or (if the task falls within the scope of more than one committee) divide the task between the committees.

4. The committee does not have the resources or the authority to complete the task. The chair will explain which parts of the task cannot be completed; the requesting body may resubmit a modified request.

 

V. Amending the Charter

 

The Research Committee may modify its charter in consultation with the Committee on Committees. Proposals for changes in the committee charter come to the Committee on Committees, which negotiates the changes with the standing committee and with any affected administrative departments. Consensus requests are forwarded to the Faculty Council for approval. In case of a lack of consensus, competing proposals may be sent to the faculty Council for consideration.

 

Revised May 2008