Mission Statement and Charter for the Sabbaticals Committee

Mission

The Sabbaticals Committee serves the faculty's professional growth through the development of guidelines for sabbatical proposals and the recommendation of deserving proposals for funding through the college or the Citadel Foundation (CF).

Charter

I. Membership

A. Representation

The Committee on Committees selects one tenured faculty member from each academic department (including the library) to serve on the committee. Academic faculty membership is restricted to tenured faculty members who have been employed at The Citadel for at least one full academic year at the time they begin committee service.

B. Tenure

Academic faculty members serve three year rotating terms, staggered so that at all times two-thirds of the committee have a collective memory of past decisions. An academic faculty member may request a second consecutive term; no faculty member may serve on the committee for more than six years consecutively. If a faculty member cannot complete a term, the Committee on Committees will select another member to fill the un-expired term. Time spent filling the term of another faculty member will not count toward the "six-year rule" outlined above.

II. Structure

A. Chair

The committee shall have a chair selected by committee vote at an organizational meeting held before September 30 of each year. The term of the chair lasts until the next election. A member may not serve as committee chair for more than two years consecutively. The chair is responsible for scheduling and presiding over committee meetings, representing the committee before outside bodies, and producing an annual report of committee activities.

B. Subcommittees

The committee may form subcommittees to perform specific tasks.

C. Meetings

The committee must meet at least twice during the academic year (once in the Fall and once in the Spring). The chair must hold a meeting if requested in writing by at least one-third of the voting members. A quorum consists of two-thirds of the voting membership.

III. Activities

III.1 General Activities of Standing Committees

A. Information

The sabbaticals committee gathers, analyzes, and disseminates information relevant to sabbaticals at The Citadel. It is authorized to gather information by means of:

  1. direct request to a college administrative department or activity; an academic department; another standing committee; or any group or association of Citadel faculty, staff or students
  2. the development and use of questionnaires and surveys
  3. the use of previously published information.

The committee analyzes information through statistical summaries, compilation of written material, or other established methods. The analysis may provide the college with information pertinent to a particular issue, or it may substantiate a recommendation for administrative action.

The committee disseminates information by means of:

  1. a response (report) to a department or committee based upon a request for information
  2. reports generated from within the committee
  3. periodic status reports to the college as specified in its charter

B. Annual report

The sabbaticals committee will prepare an annual report summarizing its activities over the previous academic year. The report must include all decisions of the committee, excluding confidential matters. Copies of this report will be made accessible to all Citadel faculty, staff and students.

C. Other reports

The committee is responsible for the timely dissemination of all reports to the Citadel community. Committee reports shall be made available as directed by the Faculty Council. Reports may contain recommendations or proposals. For the purposes of gathering information (see above), all reports are to be considered published information.

D. Tasks

The work of the sabbaticals committee consists of a series of tasks -- units of work involving the gathering, analysis, and dissemination of information. The committee assumes tasks through one of the following means:

  1. Completion of tasks as articulated in the "Specific Activities" section of this charter.
  2. Completion of a report which includes information requested by an administrative department or activity, an academic department, another committee, the Faculty Council, or the Academic Board. Requests of individual faculty members must be made through the Faculty Council. Students or other individuals may not assign a task to the sabbaticals committee except through one of the above-mentioned bodies.
  3. Tasks can be generated from within the committee. Any committee member may request that the committee study a topic or issue within its sphere of interest. The committee may also develop its own long-range projects or studies as part of its ongoing mission.

III.2 Specific Activities of the Sabbaticals Committee

Using criteria and standards which are uniformly applied and which fully comply with EEOC principles of evaluation, the Sabbaticals Committee evaluates and makes funding recommendations to the provost following procedures developed by the committee.

  1. Each academic year the committee:
  2. The Sabbaticals Committee, through the office of the Provost, will request reports from all sabbatical recipients to be submitted within 90 days after the end of the sabbatical. These reports will be kept on file in the office of the Provost and will be available to all members of The Citadel. Moreover, the committee will request that faculty members receiving sabbaticals update their curricula vitae on the school website.
  3. A person requesting a sabbatical cannot serve on the committee. In the event that the spouse, a relative, or another person with a close affiliation to a committee member submits a proposal, the member will resign and request to be replaced by the Committee on Committees.
  4. Deliberations of the committee and discussions of sabbatical proposals are confidential. Proposal information is treated in accordance with the requirements of Public Law 93-579, the Privacy Act of 1974. Except for summarized data which do not contain individual identifiers of any kind, information provided by the faculty member for publication in the Directory of Faculty Scholarly Activities, and reports to The Citadel administration to support funding recommendations, the privacy of applications is protected at all times.

  5. The committee may perform other tasks in accordance with the general Charter Elements for Standing Committees.

IV. Autonomy

To ensure the efficiency and quality of committee work, the committee is granted a degree of autonomy over its own operations. Upon receiving a request from another college body, the committee will vote to accept or reject the request. A request for information can be rejected for the following reasons:

  1. The request is unclear; the committee chair will ask the requesting body to clarify any ambiguities and resubmit the request.
  2. The committee's workload is currently too great to perform the task in the requested time frame; the chair will return the request and suggest a date for re-submittal.
  3. The task falls outside the scope or sphere of interest of the committee; the chair will ask the requesting body to either submit the request to another committee or (if the task falls within the scope of more than one committee) divide the task between the committees.
  4. The committee does not have the resources or the authority to complete the task; the chair will explain which parts of the task cannot be completed, and the requesting body may resubmit a modified request.

V. Amending the Charter

The Sabbaticals Committee may modify its charter in consultation with the Committee on Committees. Proposals for changes in the committee charter come to the Committee on Committees, which negotiates the changes with the standing committee and with any affected administrative departments. Consensus requests are forwarded to the Faculty Council for approval. In case of a lack of consensus, competing proposals may be sent to the Faculty Council for consideration.

Revised May 2008