Charter and Mission Statement for the Student Affairs Committee


Mission

The Student Affairs Committee will make recommendations about all
matters involving academic aspects of student life outside the
classroom.


Charter
                                         

I.  Membership

A.  Representation

Members of this committee are selected by the Committee on
Committees.  Faculty membership is restricted to tenured/tenure
track faculty who have been employed at The Citadel for at least
one semester at the time they begin committee service. Student
members are selected from among the current student population. 
Representation includes: two members of each department cluster;
one ROTC faculty member; the Regimental Activities Officer; the
Regimental Academic Officer; one graduate student; one veteran
student, who will also serve as the liaison to the Veteran's
Council; the Director of Student Activities, the Director of the
Evening College and the Counsellor to the Corps will serve as
administrative liaisons. 

B.  Tenure

Faculty members are selected for three year terms, and may
request a second consecutive term; no faculty member may serve on
a committee for more than six years consecutively.  Student
members are selected for one year terms.
If a faculty member cannot complete a term, the Committee on
Committees will select another member to fill the unexpired term. 
Time spent filling the turn of another faculty member will not
count toward the "six-year rule" outlined above.


II.  Structure

A.  Chair

The committee shall have a chair selected by committee vote at an
organizational meeting held before the end of the spring
semester.  The term of the chair lasts until the next election. 
A member may not serve as committee chair for more than three
years consecutively.  The chair is responsible for scheduling and
presiding over committee meetings, representing the committee
before outside bodies, and producing an annual report of
committee activities.  

B.  Subcommittees

The committee may form subcommittees either to divide a committee
task into parts or to perform a specific task.  

C.  Meetings

The committee must meet at least twice during the academic year
[once in the Fall and once in the Spring]. The chair must hold a
meeting if requested in writing by at least one-third of the
voting members.
A quorum consists of one-half of the voting membership.


III.  Activities

III.1.  General Activities

A.  Information

The committee's function is to gather, analyze, and disseminate
information relevant to the sphere of interest contained in its
charter.  The committee is authorized to gather information by
means of
1)  direct request to a college administrative department or
activity; an academic department; another standing committee; or
any group or association of Citadel faculty, staff or students
2)  the development and use of questionnaires and surveys
3)  the use of previously published information.

The committee analyzes information through statistical summaries,
compilation of written material, or other established
methodologies.  The analysis may provide the college with
information pertinent to a particular issue, or it may
substantiate a recommendation for administrative action.
A committee disseminates information by means of
1)  a response (report) to a department or committee based upon
a request for information
2)  reports generated from within the committee.
3)  periodic status reports to the college as specified in its
charter

B.  Annual report

The committee will prepare an annual report summarizing the
committee's activities over the previous academic year.  The
report must include all nonconfidential decisions of the
committee.  Copies of this report, both in hardcopy and in
electronic form, will be made accessible to all Citadel faculty,
staff and students.

C.  Other reports

The committee is responsible for the timely dissemination of all
nonconfidential reports to the Citadel community.  Committee
reports shall be made available through the library and through
college-wide computer system access.  Reports may contain
recommendations or proposals.  For the purposes of gathering
information (see above), all reports are to be considered
"published information." 

D.  Tasks

The work of the committee consists of a series of tasks -- units
of work involving gathering, analyzing and disseminating
information.  The committee assumes tasks through the following
means:
1)  Completing tasks as articulated in the "Specific Activities"
section of this charter.
2)  Completing reports which include information requested by an
administrative department or activity, an academic department,
another committee, the Faculty Council, or the Academic Board. 
Requests of individual faculty members must be made through the
Faculty Council.  Students and other individuals may not assign
a task to the committee except through one of the above-mentioned
bodies.

3)  Tasks can be generated from within the committee.  Any
committee member may request that the committee study a topic or
issue within its sphere of interest.  The committee may also
develop its own long-range projects or studies as part of its
ongoing mission.


III.2.  Specific Activities

The committee will make recommendations regarding:

1)  Academic advising, including company academic advising as
well as faculty advising during registration periods and
generally;

2)  Assisting with the special needs of foreign students, veteran
students and evening students;

3)  Cadet counselling;

4)  Academic atmosphere on the campus.
 
Further, the committee will: 

1)  Provide a campus orientation, prior to the start of each
academic year, for new cadets, veteran and day students, and
evening and graduate students.  The location of the orientations
will be determined by the committee.

2)  Develop a Student Activities Department planning calendar.


IV.  Autonomy

To ensure the efficiency and quality of committee work,the
committee is granted a degree of autonomy over its own
operations. Upon receiving a request from another college body,
the committee will vote to accept or reject the request.  A
request for information can be rejected for the following
reasons:
1)  The request is unclear; the committee chairman will ask the
requesting body to clarify any ambiguities and resubmit the
request.
2)  The committee's workload is currently too great to perform
the task in the requested time frame; the chairman will return
the request and suggest a date for resubmittal.
3)  The task falls outside the scope or sphere of interest of the
committee; the chairman will ask the requesting body to either
submit the request to another committee or (if the task falls
within the scope of more than one committee) divide the task
between the committees.
4)  The committee does not have the resources or the authority to
complete the task; the chairman will explain which parts of the
task cannot be completed, and the requesting body may resubmit a
modified request.


V.  Amending the Charter

The committee may modify its charter in consultation with the
Committee on Committees.  Proposals for changes in a committee
charter come to the Committee on Committees, which negotiates the
changes with the standing committee and with any affected
administrative departments.  Consensus requests are forwarded to
the Faculty Council for approval.  In case of a lack of
consensus, competing proposals may be sent to the Faculty Council
for consideration.