Charter and Mission Statement for the Undergraduate Admissions Committee

Mission

The Undergraduate Admissions Committee makes recommendations about college admission standards, recruitment and retention for all undergraduate students.

Charter

I. Membership

A. Representation

The Committee on Committees selects six tenured or tenure-track faculty members (with no more than two members from the same department) to serve on the committee. Academic faculty membership is restricted to tenured or tenure-track faculty members who have been employed at The Citadel for at least one full academic year at the time they begin committee service. In addition to the academic faculty members, the committee shall include one ROTC faculty member selected by the Committee on Committees, one undergraduate student without voting privileges appointed by the Provost, and the Director of Admissions, the Director of the Evening College, and the Assistant Commandant of Cadets (or their designees) as administrative liaisons without voting privileges,

B. Tenure

Academic faculty members serve three year rotating terms, staggered so that at all times two-thirds of the committee have a collective memory of past decisions. All other members of the committee serve one-year terms. An academic faculty member may request a second consecutive term; no faculty member may serve on the committee for more than six years consecutively. If a faculty member cannot complete a term, the Committee on Committees will select another member to fill the un-expired term. Time spent filling the term of another faculty member will not count toward the "six-year rule" outlined above.

II. Structure

A. Chair

The committee shall have a chair selected by committee vote at an organizational meeting held before the end of the spring semester. The term of the chair lasts until the next election. A member may not serve as committee chair for more than three years consecutively. The chair is responsible for scheduling and presiding over committee meetings, representing the committee before outside bodies, and producing an annual report of committee activities.

B. Subcommittees

The committee may form subcommittees either to divide a committee task into parts or to perform a specific task. The subcommittees include:

  1. Admissions (cadets, day, and evening)
  2. Recruitment
  3. Retention

C. Meetings

The committee must meet at least twice during the academic year, once in the Fall and once in the Spring. The chair must hold a meeting if requested in writing by at least one-third of the voting members. A quorum consists of one-half of the voting membership.

III. Activities

III.1. General Activities

A. Information

This committee gathers, analyzes, and disseminates information relevant to the sphere of interest contained in its charter. It is authorized to gather information by means of:

  1. direct request to a college administrative department or activity; an academic department; another standing committee; or any group or association of Citadel faculty, staff or students
  2. the development and use of questionnaires and surveys
  3. the use of previously published information.

The committees analyzes information through statistical summaries, compilation of written material, or other established methods. The analysis may provide the college with information pertinent to a particular issue, or it may substantiate a recommendation for administrative action.

The committee disseminates information by means of:

  1. a response (report) to a department or committee based upon a request for information
  2. reports generated from within the committee
  3. periodic status reports to the college as specified in its charter.

B. Annual report

The committee will prepare an annual report summarizing the committee's activities over the previous academic year. The report must include all nonconfidential decisions of the committee. Copies of this report, both in hardcopy and in electronic form, will be made accessible to all Citadel faculty, staff and students.

C. Other reports

The committee is responsible for the timely dissemination of all nonconfidential reports to the Citadel community. The committee reports shall be made available through the library and through college-wide computer system access. Reports may contain recommendations or proposals. For the purposes of gathering information (see above), all reports are to be considered "published information."

D. Tasks

The work of the committee consists of a series of tasks -- units of work involving gathering, analyzing and disseminating information. The committee assumes tasks through the following means:

  1. Completing tasks as articulated in the "Specific Activities" section of this charter.
  2. Completing reports which include information requested by an administrative department or activity, an academic department, another committee, the Faculty Council, or the Academic Board. Requests of individual faculty members must be made through the Faculty Council. Students and other individuals may not assign a task to the committee except through one of the above-mentioned bodies.
  3. Tasks can be generated from within the committee. Any committee member may request that the committee study a topic or issue within its sphere of interest. The committee may also develop its own long-range projects or studies as part of its ongoing mission.

III.2. Specific Activities

The committee will make recommendations regarding:

  1. undergraduate admissions matters, including acceptance standards, application procedures, establishing deadlines, and faculty involvement in establishing specific admission criteria;
  2. recruitment of cadets, day students and evening students;
  3. retention of cadets, day students and evening students.

IV. Autonomy

To ensure the efficiency and quality of committee work, the committee is granted a degree of autonomy over its own operations. Upon receiving a request from another college body, the committee will vote to accept or reject the request. A request for information can be rejected for the following reasons:

  1. The request is unclear; the committee chairman will ask the requesting body to clarify any ambiguities and resubmit the request.
  2. The committee's workload is currently too great to perform the task in the requested time frame; the chairman will return the request and suggest a date for resubmittal.
  3. The task falls outside the scope or sphere of interest of the committee; the chairman will ask the requesting body to either submit the request to another committee or (if the task falls within the scope of more than one committee) divide the task between the committees.
  4. The committee does not have the resources or the authority to complete the task; the chairman will explain which parts of the task cannot be completed, and the requesting body may resubmit a modified request.

V. Amending the Charter

The committee may modify its charter in consultation with the Committee on Committees. Proposals for changes in a committee charter come to the Committee on Committees, which negotiates the changes with the standing committee and with any affected administrative departments. Consensus requests are forwarded to the Faculty Council for approval. In case of a lack of consensus, competing proposals may be sent to the Faculty Council for consideration.

Revised May 2008