The mission of the Scholarship Committee is to reward academic excellence in students involved in school, community, and leadership activities.
The Committee on Committees selects twelve tenured or tenure-track faculty members (with no more than three members from the same department) to serve on the committee. Academic faculty membership is restricted to tenured or tenure-track faculty members who have been employed at The Citadel for at least one full academic year at the time they begin committee service. In addition to the academic faculty members, the committee shall include one ROTC faculty member selected by the Committee on Committees, two undergraduate students without voting privileges appointed by the Provost, and the Director of Financial Aid (or his/her appointee) and the Director of the Honors Program as administrative liaisons.
Academic faculty members serve three year rotating terms, staggered so that at all times two-thirds of the committee have a collective memory of past decisions. All other members of the committee serve one-year terms. An academic faculty member may request a second consecutive term; no faculty member may serve on the committee for more than six years consecutively. If a faculty member cannot complete a term, the Committee on Committees will select another member to fill the un-expired term. Time spent filling the term of another faculty member will not count toward the "six-year rule" outlined above.
The committee shall have a chair selected by committee vote at an organizational meeting held before September 30 of each year. The term of the chair lasts until the next election. A member may not serve as committee chair for more than three years consecutively. The chair is responsible for scheduling and presiding over committee meetings, representing the committee before outside bodies, and producing an annual report of committee activities.
The committee may form subcommittees to deal with tasks as needed, including:
This structure does not preclude the formation of other subcommittees.
The committee must meet as often as necessary to accomplish tasks and meet responsibilities. The committee will meet at least twice during the academic year [once in the Fall and once in the Spring]. Responsibilities typically require seven to eight meetings throughout the year. The chair must hold a meeting if requested in writing by at least one-third of the voting members. A quorum consists of one-half of the voting membership.
The committee gathers, analyzes, and disseminates information relevant to the sphere of interest contained in the charter. It is authorized to gather information by means of:
The committee analyzes information through statistical summaries, compilation of written material, or other established methods. The analysis may provide the college with information pertinent to a particular issue, or it may substantiate a recommendation for administrative action.
The committee disseminates information by means of:
The committee will prepare an annual report summarizing its activities over the previous academic year. The report must include all decisions of the committee, excluding confidential matters. Copies of this report will be made accessible to all Citadel faculty, staff and students.
The committee is responsible for the timely dissemination of all reports to the Citadel community. Committee reports shall be made available as directed by the Faculty Council. Reports may contain recommendations or proposals. For the purposes of gathering information (see above), all reports are to be considered published information.
The work of the Scholarship Committee consists of a series of tasks -- units of work involving the gathering, analysis, and dissemination of information. The committee assumes tasks through one of the following means:
Evaluate, by prescribed criteria, applicants for the major undergraduate scholarships offered by The Citadel, most notably the Citadel Scholars Scholarship. The evaluation will be done in conjunction with the Office of Admissions and the Office of Financial Aid and Scholarships.
Periodically review the policies and mechanisms by which The Citadel awards scholarships with regard to the avowed mission statement.
To ensure the efficiency and quality of committee work, the committee is granted a degree of autonomy over its own operations. Upon receiving a request from another college body, the committee will vote to accept or reject the request. A request for information can be rejected for the following reasons:
The Scholarship may modify its charter in consultation with the Committee on Committees. Proposals for changes in the committee charter come to the Committee on Committees, which negotiates the changes with the standing committee and with any affected administrative departments. Consensus requests are forwarded to the Faculty Council for approval. In case of a lack of consensus, competing proposals may be sent the Faculty Council for consideration.
Revised May 2008