Purchase   

Orders

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• How to Prepare a Purchase Order (PO) - Purchases of $300 or More

• How to Prepay PO Purchases

How to Prepare a Purchase Order (PO) - Purchases of $300 or More

• See Procurement Office Web Page for procedures.

• Send copy of Screen 254 - Purchase Requisition Screen - with required backup documentation (e.g., registration form, membership dues, renewal notice or Pro Forma Invoice) to Accounts Payable.

• A Travel Authorization Number is required for all travel-related expense payments and should be included in the description field of the Purchase Requisition.

• Travel Authorization Numbers are not needed for non-state employee travelers (e.g., cadets).

• Backup documentation is not needed with hotel/motel payments, but a confirmation number must be included in the description field of the Purchase Requisition.

• Receiving is not needed with this type of Purchase Order.

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