PAYING TRAVEL EXPENSES
Once you have your travel approval, decide how you want to pay. You have a
choice of using your personal credit card or the college can pre-pay
airfare, registrations and hotel accommodations. Reimbursement for meals and
miscellaneous expenses occur when you return. Remember - you must obtain a
Travel Authorization Number before any travel items can be paid for.
Here are a few money tips:
- PREPAY airfare and registration by completing a Purchase
Requisition (PR) or using the departmental Purchasing Card. Hotel expenses are to be paid by
Purchase Requisition only.
- EARLY REIMBURSEMENT: Use this to get reimbursed before your trip for
airfare and registrations bought with your personal check or credit card.
Complete a travel reimbursement document and
- Travel ADVANCE: If 80% of your expected meal and lodging expense is
over $250, you may get a travel advance. Advances will not be provided
more than 15 days prior to travel.
Use a travel reimbursement document to request an advance.
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