PAYING TRAVEL EXPENSES
Once you have your travel approval, decide how you want to pay. You have a
choice of either getting an individual corporate credit card or using your own
personal credit card. Without using a credit card, you ask the college to
pay upfront for airfare, registrations, hotel
accommodations and then get reimbursed for meals and miscellaneous expenses
when you return. Remember - you must obtain a Travel Authorization Number
before any travel items can be paid for.
Here are a few money tips:
- PREPAY airfare, registration and hotel expenses by completing
a Purchase Requisition (PR).
- Get an individual corporate credit card account because
it really is easier to pay with this as you go and be reimbursed after
your trip. (Contact Dana Richardson 953-5376)
- EARLY REIMBURSEMENT: Use this to get reimbursed before your trip for
airfare and registrations bought with your individual corporate credit
card, personal check or another credit card. Complete a travel reimbursement document and attach receipts.
Note on the form that the payment is prepaid.
- Travel ADVANCE: If 80% of your expected meal and lodging expense is over
$250, you may get a travel advance. Advances will not be provided more than
15 days prior to travel. Use a travel reimbursement document to
request an advance.
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