How to Prepare
a Purchase Order (PO)
How to Prepay
Purchase Orders Purchases - Check With Order
Send copy of Screen 254 - Purchase Requisition Screen - with required backup
documentation (e.g., registration form, membership dues, renewal notice
or Pro Forma Invoice) to Accounts Payable.
A Travel Authorization Number is required for all travel-related expense
payments and should be included in the description field of the Purchase
Travel Authorization Numbers are not needed for non-state employee travelers
Backup documentation is not needed with hotel/motel payments, but a confirmation
number must be included in the description field of the Purchase Requisition.
Receiving is not needed with this type of Purchase Order.