A substantial number of Citadel people participate in conferences, seminars,
and workshops. Register and pay promptly for such events so you are admitted
and are able to attend the workshops, talks, and events of your choice.
Register early to reserve the sessions, workshops and lodging of your choice.
Register for any meals pertinent to the trip (such as round table discussions,
seminars, or speakers) because you can be reimbursed the full cost if it
exceeds the standard meal allowance.
If the form includes registration for a "night on the town" or other such
fun, sign up remembering that such events are considered entertainment,
and thus, you pay for them yourself.
If certain meals are included in the registration fee, remember that you
will not be reimbursed for these meals.
If you register and pay a fee to receive proceedings, list of attendees,
etc., claim them as miscellaneous expenses on your TRD.
After you've completed the registration form and added up the fees,
it is time to decide how to pay. You can pay for registration with your
individual corporate AMEX, another credit card, your personal check, or
you can have the college send a check. You should allow at least 10 days
to process your registration.
If you want the college to write a check:
Prepare a PR (noting your PR or PO # on the form).
Complete the registration form and send it to Accounts Payable. Accounts
Payable will mail your registration form and the Citadel check for the
fees when everything is ready.
Submit your personal check payable to the vendor for any non-reimbursable
fees (e.g., "the night on the town") with the registration form to Accounts
Payable. The accounting staff will include your check with the college's
payment and forward to the vendor.
If you use your individual corporate AMEX , you are eligible for early
reimbursement by submitting a completed Travel Reimbursement Document with
paid registration receipts attached to Accounts Payable. You CANNOT be
reimbursed from a credit card receipt. If you use another credit card or
personal check, attach your registration receipts to your Travel Reimbursement
Document (TRD) when you return from the trip, and you will be reimbursed
the full amount of the fees. You will not be reimbursed the regular allowance
for any meals that are included in the registration fee.
If the college prepaid for your registration, you will not be reimbursed,
but the registration amount should show up on your TRD.