Citadel Motor Pool
The Citadel Motor Pool has cars available for your business travel.
In order to use one of these
Call the dispatcher (953-6851) to determine if a car is available when
you need it. The dispatcher will reserve the car for you if one is available.
Complete the SC State Government Vehicle
OR complete a vehicle request form and have it signed by your department
(activity) head. Send this completed form to the dispatcher (Physical Plant).
The dispatcher will approve the form and return it to you. You will pick
up the car from the dispatcher on your travel date.
Alamo Rental Car
If a Citadel car is unavailable, or your need a rental car in a city
you are visiting, you may rent a car through Alamo.
Call your Procurement Agent to get the Citadel's Corporate I.D. #.
Call 1-800-732-3232 to reserve your car using the Corporate I.D. #.
You will need to pay for your rental car with your individual corporate
AMEx, or you personal credit card. When you return, you will include this
expense (and receipt) on your Travel Reimbursement Document (TRD).
You can drive your own car on a college business trip. (You may even
do this in lieu of flying.) If you choose to drive your own car:
You are reimbursed 31.c/mile if a Citadel car is unavailable. You must
attach the Motor Pool Proof of Unavailability to your TRD. Otherwise, you
are reimbursed at 28.5c/mile.
Compute mileage using either the mileage chart or your actual odometer
If you are driving instead of flying, reimbursement will be up to the amount
it would cost the college for you to fly.
You are responsible for your own car insurance, and if you are in a n accident
your insurance is the primary coverage.
You need to complete a TRD as you would for any other travel expenses.
If the reimbursement is $100 or less, your accounts payable reviewer can
authorize payment through petty cash.